CHARITY COMMISSION FOR ELAND AND WALES Trustees, Annual Report for the perlod From 0110112025 Perlod start date To 3111212025 Period end date Charity name: Copythome Parish Hall Charity registration number: 1206414 Objectives and Activities SORP relwEn Summary of the purtM)ses of the charity as set out in its goveming document Pard 1.t7 To maintsin a village hall and surrounding land to provide a venue to be used for educational, recreational and other community facilities for the benefrt and social welfare of the people of the Parish of Copythorne and surroundin8 areas by charitable means The facilities provided are a Main Hall with Kitchen and a Small Hall available for hire bv Clubs, Groups and Individuals. The Small Hall is Used mostly as a Communtty Café. The Hall is set in grounds of approx. 3 acres which includes a playground playing fields garden and a car park whKh are open and available for the quiet enjoyment of the public. The Parish Hall is regularly used by 18 organi5ation5 on a daily. weekly or monthly basis". Community Café, Pre-school. Badminton Club, Camera Club. Keep Fit, Fit Mums. llldoor Bowls. Whist Club, Soccer School. Little Angels Baby and Toddler Group. Copythorne Womens Institute. Copythorne Parish Council. Copythome History Group, Bartley Horticultural Society. Cadnam Sundowners Senior Citizens Club, Foresters Flower Club, Bird and Poultry Auctions and New Forest Tractor Club. The Parish Hall is used more occasionally for.. Quiz Nights, Copythorne Amateur Theatrical Society productions. Horticulture and History Society Annual Shows, Jigsaw Puzzle Sales, Jumble Sales, Christmas events including songs and tarols and as a Polling Station. The Parish Hall is also used for Adult and Children's Parties. Wedding Reception5, Shows I and Presentations, Sport5 Events, Conferences and Seminars. Summary of the main aclivilies in relation to those purposes for the public benefit. in parb'cular, the activilies, projects or services identified in the accounts. Pwa 1.17 and
Statement o)nfirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Pwa 1.18 Copythorne Parish Hall Trustees have had regard to the guidance issued by the Charity Commission on public benefit. Additlonal Infomiation {OPllonal) You ma choose to include further statements vthere relevant about: Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Par8 1.38 Contribution made by volunleers Other Achievements and Perfonnance Copythome Parish Hall has 18 groups using the Hall on a daily, weekly or monthly basis. There are a further 12 events which regularly use the hall on an annual or bi-annual basis. The Hall is also available to the public for parties, wedding receptions and similar gatherings. Occupancy rates are a record level. The is a Community Cafe operating S days a week providing a venue for the people of Copythorne to meet and socialise, indoors or in the garden area. In 2025 a National Lottery Grant of £74,790 enabled improvements to the insulation of the Hall and the installation of 60 solar panels redijcing the environmentsl footprint and making the hall more sustainable in both environmental and financial terms. At the same time the roof covering was tompletely renewed and should not require attention for the next 30 years. Copythorne Parish Hall is at the heart of the community and offers facilities and events for Summary of the main achievements of the charity. identifying the difference the charity's work has made to the cirCumstanS of its beneficiaries and any vder benefits to society as a whole. PwJ120
all age groups. The Trustee5 are always looking to maintain and upgrade the Hall'5 facilities for the benefft of the community It serves. Addltional Infomiation (optional You ma choose to include further ststements vthere relevant about: Achievements against objectives set Para 1.41 Perfomance of fundraising activities against objedtves sel Para 1.41 Investment performance against objectr.ves Par8 1.41 Other
Financial Review Review of the charity's financial position at the end of the period P¥o121 The principal source of income is the hiring of Hall space for community activities. The Hall is well used so this income is normally sufficient to cover expenses and make a small contribution to reserves. In 2025 a project was undertaken to upgrade insulation, install 60 solar panels and recover the roof at a cost of £ICrfJ,753. A National Lottery grant of £74.790 covered most of the cost with the remaining £25.963 coming from the Hall's resee5 built up over manyyears The Committee has a reserves policy to commit at least £30.C(X) to reserves to provide for key risk5 such as unexpected damage to the building or another pandemic. The Hall's air sourced heat pumplair conditioning system is reaching the end of its design life and replacement will cost approx. £18,(XX) at 2025 prices. Statement explaining the policy for holding reserves slating why they are held Para 122 Amount of reserves held Reasons for holding zero reserves Detsils of fund materially in deficit Explanation of any uncertainties about the charity conts"nuing as a g(Hng concern Para 122 £34.974.C(J P8r2 122 P8ra 124 Pwa123 No unrtaIntieS Additional inforn)atlon (optional) You ma choose to indude further statements where relevant about: The charity's principal sources of funds linduding any fundraising) Pwa 1.47 Investment policy and objectives including any social investment policy adopted Pw• 1.46 A descripts'on of the principal risks facing the charity Pora 1.46 other
Structure, Governance and Management Description of charity's trusls= Type of governing document Pwa125 Constrtution How is the charity constituted? rJO",ated Para 125 cio Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 125 Proposed and Seconded by members of the committee. Majority vote required to authorise a proposal. Additional inforn)ation (optional) You ma hoose to indude further statements where relevant about: Policies and procedures adopted for the inductii)n and training of trustees Para 131 The charity's organisational structure and any wder network with which the charity works Pw8 1.51 Relalionship wth any related parties Pwa 1.51 Other Reference and Administrative details Chari name Other name the chari uses Re islered cha number Charity's principal address ome Parish Hall nla 1206414 Pollards Moor Road Copythome Southampton S040 2NZ
Names of the charity trustees who manage the charity Trustee name 01fi¢o Irf any) Name of person lor body) entitled toa int Iru5tee if an ar Martin Lander Chairman Paul Hayward Joy Vallis Barbara Smith Vice Chairman Secretary Treasurer Owen Mills Graham Pearson Robert Newall Graham Chilcott Elizabeth Hughes Natalie Howard Jones 10 Sylvia Wiggins 12 13 14 15 16 17 18 19 20 orate truste8s- names of the directors at the date the re Director name rtwasa roved Name of trustees holding title to property belonging to the charity Twstee name
Funds held as custodian trustees on behalf of others Description of the assets held in this capaty Name and objects of the charity on whose behalf the assets are held and how this falls within the custcrfjian chanty's objects Details of arrangements for safe custody and segregation of such assets from the charity's own assets Additional infomiatlon (optlonal) Names and addresses of advisers (Optional Information) Type of Name Address adviser Name of chlef executlve or names of senlor staff members (Optional informatlon) Exemptions from dlsclosure rsonnel details Reason for non4isclosLJre of ke Other o tional infomiation
Declarations The trustees declare that they havo approved the trustees, report above. Signed on behalf of the charity's trus Signature(s) Full name(s) Position (eg Secretsry, Chair, etc Mattin Land Joy Valli Chairman Secretary Date 2810312026
CHARITY COMMISSION FOR ENGLAND AND WALES Cow>Ithr Parish Hall 1206414 Receipts and payments accounts CC16a Forthe wiod from To 0110112025 3111212025 Section A Receipts and payments Unresiri¢t¢d fund• R¢stricted funds Endowrnent funds Total lunds io• r••r•t £ to Ihv rnar•¢ £ A1 Recei ts Hal, Flre FuDciions 4t.o•o 14¢0 3.608 1.950 Lotle Inc Granis tl)nati0Tr5 Soldi Ex 74.790 353 74,790 4353 2.766 Sub total(Gross income forARJ 125,240 ia240 46.477 A2 As5•t and Investment sal•s, $8¢ tabl• . Sub total 125.240 124240 46,877 A3Pa ments Wdws BIJlKings 5eGrelary Ww4es Qeaner .'nenawe L1 Haal Phone Y¥ateT lryswwKe Ecl 11 Inprov•rf*nts Pepl3cerrFnt Traetor Lal Fee5 Ad Expenses 3.890 2.783 6.624 10.OBg Z.599 2.077 5.785 6.713 713 Sub total 137.1 137.159 41.847 A4 Asset and inv•stm•nt purchases, Isee table) Sub total Totslpayments 137.159 137,159 41.847 Ngt of receiptslpayments) A5 Transfers betw funds A6 Cash funds last year •nd Cash funds this yoar ond 11.919 11.919 5.030 11.019 11.919 5.030 CCXX R1 a(wuftts ISSI 2810312026
Section B Ststement of assets and liabilities at the end of the period Unrp5tricted funds Rtrslricted lund5 Endowment fijnds Categori•s 0010119 to nbw••tÉ B1 Cash funds Uwds 15.381 C11 Accr# 19.$36 Polty Csh Total ¢•sh ffunds J4.974 Unre5trici•d funds R•strfc¢•d lunds Endowm•nt funds to rnv•$t £ Details to £ 82 Cxhgr monetary assets Q¥r•rt valuD Details B3 Investment assets Details Cc4t lo> Cwr•rt v•1 roionall 84 Assets retslned for the ¢harty's ovm use Details lility r4at•• B5 Liakxlities Sb3ned by one or tru5tetrs on beharf of 311 the Irv51e¥$ Pmt Naft re Date ol approval Martn Lander ainnan Joy Vaks (Secretaryl 0110312026 0110312026 2810312026 CCXX P2 attounts ISSI
Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustees Copythome Parish Hall On accounts for the year ended 31 December 2025 Charity no (if any) 1206414 Set out on pages lieDErntrv to 1nrjle Ihe Daoe of •Jeil.cJ' I report to the trustees on my examination of the accounts of the above charity (Yhe Tnjsf) for the year ended 3112 12025 Responsibilities and basis ol report As the chanws trustees. you are res[M)nsie for the preparatton of the accounts in aCCcd8n¢e wrth the requirements of the Charities Act 20111lhe Act"). I reF in respect of my examination of the Trust's aco)unts camed iyjl under seth.on 145 of the 2011 Act and in carrying out my ex8minalK*n. I have followed all the applicable Direct8 gNen by ts Chanty C(Mnmission under section 14515Mb of the Act. Independent examiner's statement I have completed my exarrination. I confirn that no material matters have come lo my attenbon in connection with the examinatw)n (other than that disclosed below") which gives me tause lo believe that in, any material respect.. the aCUnting records were not kept in accordance with section 130 of the Charities Act: or the accounts did not accord with the accounting records: or the ac£ounts did not cmY with the applicable requirements concerning the fonn and content of acUnts set out in the Charities IAc£ounls and Reports) Regulations 2008 other than any requirement Ihal the accounts give a 'lrue and fairf vW whth is not a matter conydered as part of an independent examinath)n. I have no conoms have come across no other matters in connedion with the examination to which attentson should be drawn in this report in order lo enable a proper understsndiNJ of the accounts to be reached. . Please delete the in the brackets rfthey do not aWy. Signèd." Date: 2910312026 Name: William Millard Relevant professional quallficatlon{s) or body (if any): Chartered Institute of Management Accountants Address: Hawlhom Cottage Pitrnore Lane Sway Hampshire S04168W IER Oct 2018
Section B Disclosure Only complete IT me examiner needs 10 hignlight matenai matters of cOnM (see CC32. Independent examination of charity aunts. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018