CHARITY COMMISSION
FOR E￿LAND AND WALES
Trustees, Annual Report for the perlod
From 0110112025 Perlod start date To 3111212025 Period end date
Charity name: Copythome Parish Hall
Charity registration number: 1206414
Objectives and Activities
SORP relwEn
Summary of the purtM)ses of
the charity as set out in its
goveming document
Pard 1.t7
To maintsin a village hall and surrounding land
to provide a venue to be used for educational,
recreational and other community facilities for
the benefrt and social welfare of the people of
the Parish of Copythorne and surroundin8
areas by charitable means
The facilities provided are a Main Hall with
Kitchen and a Small Hall available for hire bv
Clubs, Groups and Individuals. The Small Hall is
Used mostly as a Communtty Café. The Hall is
set in grounds of approx. 3 acres which
includes a playground playing fields garden and
a car park whKh are open and available for the
quiet enjoyment of the public.
The Parish Hall is regularly used by 18
organi5ation5 on a daily. weekly or monthly
basis". Community Café, Pre-school. Badminton
Club, Camera Club. Keep Fit, Fit Mums. llldoor
Bowls. Whist Club, Soccer School. Little Angels
Baby and Toddler Group. Copythorne Womens
Institute. Copythorne Parish Council.
Copythome History Group, Bartley
Horticultural Society. Cadnam Sundowners
Senior Citizens Club, Foresters Flower Club,
Bird and Poultry Auctions and New Forest
Tractor Club.
The Parish Hall is used more occasionally for..
Quiz Nights, Copythorne Amateur Theatrical
Society productions. Horticulture and History
Society Annual Shows, Jigsaw Puzzle Sales,
Jumble Sales, Christmas events including songs
and tarols and as a Polling Station.
The Parish Hall is also used for Adult and
Children's Parties. Wedding Reception5, Shows I
and Presentations, Sport5 Events, Conferences
and Seminars.
Summary of the main
aclivilies in relation to those
purposes for the public
benefit. in parb'cular, the
activilies, projects or
services identified in the
accounts.
Pwa 1.17 and

Statement o)nfirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit
Pwa 1.18
Copythorne Parish Hall Trustees have had
regard to the guidance issued by the Charity
Commission on public benefit.
Additlonal Infomiation {OPllonal)
You ma
choose to include further statements vthere relevant about:
Para 1.38
Policy on grant making
Para 1.38
Policy on social investment
including program related
investment
Par8 1.38
Contribution made by
volunleers
Other
Achievements and Perfonnance
Copythome Parish Hall has 18 groups using the
Hall on a daily, weekly or monthly basis. There
are a further 12 events which regularly use the
hall on an annual or bi-annual basis. The Hall is
also available to the public for parties, wedding
receptions and similar gatherings. Occupancy
rates are a record level. The￿ is a Community
Cafe operating S days a week providing a
venue for the people of Copythorne to meet
and socialise, indoors or in the garden area.
In 2025 a National Lottery Grant of £74,790
enabled improvements to the insulation of the
Hall and the installation of 60 solar panels
redijcing the environmentsl footprint and
making the hall more sustainable in both
environmental and financial terms. At the
same time the roof covering was tompletely
renewed and should not require attention for
the next 30 years.
Copythorne Parish Hall is at the heart of the
community and offers facilities and events for
Summary of the main
achievements of the charity.
identifying the difference the
charity's work has made to
the cirCumstan￿S of its
beneficiaries and any v￿der
benefits to society as a
whole.
PwJ120

all age groups. The Trustee5 are always looking
to maintain and upgrade the Hall'5 facilities for
the benefft of the community It serves.
Addltional Infomiation (optional
You ma choose to include further ststements vthere relevant about:
Achievements against
objectives set
Para 1.41
Perfomance of fundraising
activities against objedtves
sel
Para 1.41
Investment performance
against objectr.ves
Par8 1.41
Other

Financial Review
Review of the charity's
financial position at the end
of the period
P¥o121
The principal source of income is the hiring of
Hall space for community activities. The Hall is
well used so this income is normally sufficient
to cover expenses and make a small
contribution to reserves. In 2025 a project was
undertaken to upgrade insulation, install 60
solar panels and recover the roof at a cost of
£ICrfJ,753. A National Lottery grant of £74.790
covered most of the cost with the remaining
£25.963 coming from the Hall's rese￿e5 built
up over manyyears
The Committee has a reserves policy to commit
at least £30.C(X) to reserves to provide for key
risk5 such as unexpected damage to the
building or another pandemic. The Hall's air
sourced heat pumplair conditioning system is
reaching the end of its design life and
replacement will cost approx. £18,(XX) at 2025
prices.
Statement explaining the
policy for holding reserves
slating why they are held
Para 122
Amount of reserves held
Reasons for holding zero
reserves
Detsils of fund materially in
deficit
Explanation of any
uncertainties about the
charity conts"nuing as a g(Hng
concern
Para 122
£34.974.C(J
P8r2 122
P8ra 124
Pwa123
No un￿rtaIntieS
Additional inforn)atlon (optional)
You ma
choose to indude further statements where relevant about:
The charity's principal
sources of funds linduding
any fundraising)
Pwa 1.47
Investment policy and
objectives including any
social investment policy
adopted
Pw• 1.46
A descripts'on of the principal
risks facing the charity
Pora 1.46
other

Structure, Governance and Management
Description of charity's
trusls=
Type of governing document
Pwa125
Constrtution
How is the charity
constituted?
rJO",ated
Para 125
cio
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees
Para 125
Proposed and Seconded by members of the
committee. Majority vote required to authorise
a proposal.
Additional inforn)ation (optional)
You ma
hoose to indude further statements where relevant about:
Policies and procedures
adopted for the inductii)n
and training of trustees
Para 131
The charity's organisational
structure and any wder
network with which the
charity works
Pw8 1.51
Relalionship wth any related
parties
Pwa 1.51
Other
Reference and Administrative details
Chari
name
Other name the chari
uses
Re
islered cha
number
Charity's principal address
ome Parish Hall
nla
1206414
Pollards Moor Road
Copythome
Southampton
S040 2NZ

Names of the charity trustees who manage the charity
Trustee name
01fi¢o Irf any)
Name of person lor body) entitled
toa
int Iru5tee
if an
ar
Martin Lander
Chairman
Paul Hayward
Joy Vallis
Barbara Smith
Vice Chairman
Secretary
Treasurer
Owen Mills
Graham Pearson
Robert Newall
Graham Chilcott
Elizabeth Hughes
Natalie Howard
Jones
10
Sylvia Wiggins
12
13
14
15
16
17
18
19
20
orate truste8s- names of the directors at the date the re
Director name
rtwasa
roved
Name of trustees holding title to property belonging to the charity
Twstee name

Funds held as custodian trustees on behalf of others
Description of the assets
held in this capa￿ty
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custcrfjian
chanty's objects
Details of arrangements for
safe custody and
segregation of such assets
from the charity's own
assets
Additional infomiatlon (optlonal)
Names and addresses of advisers (Optional Information)
Type of
Name
Address
adviser
Name of chlef executlve or names of senlor staff members (Optional informatlon)
Exemptions from dlsclosure
rsonnel details
Reason for non4isclosLJre of ke
Other o
tional infomiation

Declarations
The trustees declare that they havo approved the trustees, report above.
Signed on behalf of the charity's trus
Signature(s)
Full name(s)
Position (eg Secretsry,
Chair, etc
Mattin Land
Joy Valli
Chairman
Secretary
Date
2810312026

CHARITY COMMISSION
FOR ENGLAND AND WALES
Cow>Ithr￿ Parish Hall
1206414
Receipts and payments accounts
CC16a
Forthe wiod
from
To
0110112025
3111212025
Section A Receipts and payments
Unresiri¢t¢d
fund•
R¢stricted
funds
Endowrnent
funds
Total lunds
io*• r••r•*t £
to Ihv rnar•*¢ £
A1 Recei
ts
Hal, Flre
FuDciions
4t.o•o
14¢0
3.608
1.950
Lotle
Inc
Granis
tl)nati0Tr5
Soldi Ex
74.790
353
74,790
4353
2.766
Sub total(Gross income forARJ
125,240
ia240
46.477
A2 As5•t and Investment sal•s,
$8¢ tabl• .
Sub total
125.240
124240
46,877
A3Pa
ments
Wdws BIJlKings 5eGrelary
Ww4es Qeaner
.'n*enawe
L￿￿1 Haal Phone Y¥ateT lryswwKe Ecl
11 Inprov•rf*nts
Pepl3cerrFnt Traetor
L￿al Fee5
Ad￿￿ Expenses
3.890
2.783
6.624
10.OBg
Z.599
2.077
5.785
6.713
713
Sub total
137.1
137.159
41.847
A4 Asset and inv•stm•nt
purchases, Isee table)
Sub total
Totslpayments
137.159
137,159
41.847
Ngt of receiptslpayments)
A5 Transfers betw￿ funds
A6 Cash funds last year •nd
Cash funds this yoar ond
11.919
11.919
5.030
11.019
11.919
5.030
CCXX R1 a(wuftts ISSI
2810312026

Section B Ststement of assets and liabilities at the end of the period
Unrp5tricted
funds
Rtrslricted lund5
Endowment
fijnds
Categori•s
0010119
to nbw••tÉ
B1 Cash funds
Uwds
15.381
C￿1￿1 Accr#￿￿
19.$36
Polty C*sh
Total ¢•sh ffunds
J4.974
Unre5trici•d
funds
R•strfc¢•d lunds
Endowm•nt
funds
to rnv•$t £
Details
to £
82 Cxhgr monetary assets
Q¥r•rt valuD
Details
B3 Investment assets
Details
Cc4t lo￿*￿￿>
Cwr•rt v•1
roionall
84 Assets retslned for the
¢harty's ovm use
Details
li￿lity r4at••
B5 Liakxlities
Sb3ned by one or tru5tetrs on
beharf of 311 the Irv51e¥$
Pmt Naft
re
Date ol approval
Martn Lander
ainnan
Joy Vaks (Secretaryl
0110312026
0110312026
2810312026
CCXX P2 attounts ISSI

Independent examinerfs report on the
accounts
Section A
Independent Examiner's Report
Report to the trustees
Copythome Parish Hall
On accounts for the year
ended
31 December 2025
Charity no
(if any)
1206414
Set out on pages
lieDErntrv to 1nrj￿le Ihe Daoe of •Jeil.cJ'
I report to the trustees on my examination of the accounts of the above charity (Yhe
Tnjsf) for the year ended 3112 12025
Responsibilities and
basis ol report
As the chanws trustees. you are res[M)nsi￿e for the preparatton of the accounts in
aCCc￿d8n¢e wrth the requirements of the Charities Act 20111lhe Act").
I reF￿ in respect of my examination of the Trust's aco)unts camed iyjl under
seth.on 145 of the 2011 Act and in carrying out my ex8minalK*n. I have followed all
the applicable Direct￿8 gNen by ts Chanty C(Mnmission under section 14515Mb
of the Act.
Independent
examiner's statement I have completed my exarrination. I confirn that no material matters have come lo
my attenbon in connection with the examinatw)n (other than that disclosed below")
which gives me tause lo believe that in, any material respect..
the aC￿Unting records were not kept in accordance with section 130 of the
Charities Act: or
the accounts did not accord with the accounting records: or
the ac£ounts did not c￿m￿Y with the applicable requirements concerning the
fonn and content of ac￿Unts set out in the Charities IAc£ounls and Reports)
Regulations 2008 other than any requirement Ihal the accounts give a 'lrue
and fairf v￿W whth is not a matter conydered as part of an independent
examinath)n.
I have no conoms have come across no other matters in connedion with
the examination to which attentson should be drawn in this report in order lo
enable a proper understsndiNJ of the accounts to be reached.
. Please delete the in the brackets rfthey do not aWy.
Signèd."
Date:
2910312026
Name:
William Millard
Relevant professional
quallficatlon{s) or body
(if any):
Chartered Institute of Management Accountants
Address:
Hawlhom Cottage
Pitrnore Lane Sway
Hampshire S04168W
IER
Oct 2018

Section B
Disclosure
Only complete IT me examiner needs 10 hignlight matenai matters of cOn￿M
(see CC32. Independent examination of charity a￿unts. directions and
guidance for examiners).
Give here brief details of
any items that the
examiner wishes to
disclose.
IER
Oct 2018