CHARITY COMMISSION I FOR ENGLAND AND WALES Trustees, Annual Report for the period From 0110112024 Period start date To 3111212024 Period end date Charity name: Copythorne Parish Hall Charlty registration number: 1206414 (301790) Objectives and Activities SORP Summary of the purposes of the charity as sel out in its governing document Para 1.17 To maintain a village hall and surrounding land to provide a venue to be used for educational, recreational and other community facilities for the benefit and social welfare of the people of the Parish of Copythorne and surrounding areès b charitable means The facilities provided are a Main Hall with Kitchen and a Small Hall available for hire by Clubs, Groups and Individuals. The Sm311 Hall is used mostly as a Community Café. The Hall is set in grounds of approx. 3 acres which includes a playground playing fields garden and car park which are open and available for the quiet enjoyment of the public. The Pèrish Hall is regularly used by 18 organisations on a daily, weekly or monthly basis.. Community Cafe. Pre-school, Badminton Club. Camera Club, Keep Fit, Fit Mums, Indoor Bowls, Whist Club. Soccer School. Little Angels Baby and Toddler Group. Copythorne Womens Institute. Copythorne Parish Council, Copythorne History Group. Bartley Horticultural Society. Cadnam Sundowners Senior Citizens Club. Foresters Flower Club, Bird and Poultry Auctions and New Forest Tractor Club. The Parish Hall is used more occasionally for.. Qui2 Nights. Copythorne Amateur Theatrical Society productions, Horticulture and History Society Annual Shows, jigsaw Puzzle Sales. Jumble Sales, Christmas events including songs and carols and as a Polling Station. The Parish Hall is also used for Adult and Children's Parties. Wedding Receptions, Show5 and Presentations. Sports Events. Conferences and Seminar5. Summary of the main aclivilies in relation to those purposes for the public benefit, in particular. the activities, projects or services identified in the accounts. Parn 1.17 1.19
Statement confirming whether the trustees have had regard to the gLbidan issued by the Charity Commission on public benefit Para 1.18 Copythome Parish Hall Trustees have had regard to the guidance issued by the Charity Commission on publit benefit. Additional inforniation (optional) You ma choose lo include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment P*a 1.38 Contnbution made by volunteers Other Achievements and Perforniance Copythome Parish Hall has 18 groups using the Hall on a daily. weekly or monthly basis. There are a further 12 events which regularly use the hall on an annual or bi-annual basis. The Hall is also available to the public for parties. wedding reteptior15 and similar gatherings. Occupancy rates are a record level. There is a Community Cafe operating 6 days a week providing a venue for the people of Copythorne to meet and 50cialise. indoors or in the garden area. In 2024 improvements were made to ladies and disabled toilets. soundproofing and lighting, a new window was installed and a community orchard planted. Copythome Parish Hall is at the heart of the community and offers facilities and events for all age groups. Summary of the main achievements of the charity. identifying the difference the charity's work has made to the circuMstanS of its beneficiaries and any wider benefits to society as a whole. Parn120 Additional infom?ation (optional) You ma choose to include flfrrther statements where relevant about..
Achievements against objectives set P•a 1.41 Perf0Mian of fundraising activities against objectives set 1.41 Investment perfomance against objecb'ves Para 1.41 Other
Financial Review Review of the charity's rinancial posilion at the end of the period Par3 121 The prinapal source of income is the hiring of Hall space for community activities. Revenue from this source has recovered well following years affected by the covid ndemic and reserves have increased. The Committee has a reserves policy to commit at least £30,1XM) to reserves to provide for key risks such as unexpected damage to the building and to provide for the replacement of the roof. The roof covering will need replacing in 2025 and the cost of this will use up most of reserves held. £46,475 nla Statement explaining the policy for holding reserves stating why they are held Para 1.22 Amount of reserves held Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties about the charity conts'nuing as a going concem Para 1.22 Para 122 Para 1 24 Pa123 No unrtain"eS Additional information loptional} You ma choose to Include further statements where relevant about: The charity's principal sources of funds (including any fundraising) Pwa 1.47 Investment policy and objectives including any social inveslmenl policy adopted Para 1.46 A description of the principal risks facing the charity Pa 1.46 Other
Structure, Governance and Management Description of charity's trusts= Type of goveming document P*a 1.25 Constilulion How Is the charity constituted? Pwa125 Unincorporated Trust 301790 to 8 Jan 2024 CIO 1206414 from 8 Jan 2024 ate Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or bLNJy entilled to appoint one or more trustees Pwa 1.25 Proposed and Seconded by members of the committee. Majority vote required to authorise a proposal. Additional information {optionall You ma choose to indude further statements where relevant atM)Ut: Policies and procedures adopted for the induction and training of trustees Para 1.51 The chanty's organisalional structure and any wider network with which the charity works Pdro 1.51 Relationship with any related parties Para 1S1 Other Reference and Administrative details Chari name Other name the chari uses Re islered charit number Charity's principal address home Pansh Hall 1206414 301790 Pollards Moor Road Copythome Southampton S040 2NZ
Names of the Charity trustees who manage the charity Dates act rf not for whol• Truste• nam• Olfice Irf any) Name of person lor body) entlt toa int trustee rfan Martin Lander Chaimian Vice Chainan Paul Hayward Joy Vallis Batbara Smith Secretary Treasurer Owen Mills Graham Pearson Robert Newall Graham Chilcott Elizabeth Hughes Natalie Howard Jones 10 Sylvia Wiggins 12 13 14 15 16 17 18 19 20 orate trustees- names of the directors at the date the re Director name rtwasa roved Name of trustees holding tille to propety belonging to the charity Trustee name Dates acted rf not for t*hole
Funds held as custodian trustees on behalf of others Description of the assets held in Ihis capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity's objects Details of arrangements for safe custody and segregation of such assets from Ihe charity's own assets Addilional inforniation (optional) Names and addresses of advisers (Optional inforniation Type of Name Address adviser Name of chief executive or names of senior staff members (Optional inforniationl Exemptions from disclosure Reason for non-disclosure of ke rsonnel details Other o tional information
Declarations The trustees declaro that they have approved the trustees. report above. Signed on behalf of the charity. tru Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Martin Lander Joy Chaimian Secretary Date 0110412024
CHARITY COMMISSION FOR ENGLAND AND WALES Copythcvne Parish Hall 1206414 13017901 Receipts and payments accounts CC16a For the period from To 0110ir2024 3111212024 Section A Receipts and payments Unrestricted funds Reslricted funds Endowment funds Total funds Last year toth? rreSt £ A1 Recei Pkaii Te 39.353 5.007 2.080 B.191 2,406 Functions Lotie Grants 1.9 tknnatk)ns 1766 1716 Sub total(GrosS Ancome forARJ 46.877 46.177 57.OJ9 A2 As1 and investment sales, sge lable Sub total Totalreceipts 46.877 57,039 A3P ments Wa6 BTr)kiTras relary Wages Oeawr 5.900 4.434 B.292 15.849 2.783 8.624 2.783 Lwt Fbat Pho Water Insuw E¢t F¥ll Ittptove[tnts ReplaceTTpnt Twtor Leg?1 Fees Admn EX&S 2.Qn 5.ns Sub total 41.047 41.647 7B.727 A4 Asset and investment purcha5e5. Isee table) Sub total Totalpayments 41,847 41.847 78.727 Net of re¢eipts4payments) A5 Transfe15 betW8en funds A6 Cash funds last y•ar end Cash fiin(ts this year end 5,030 5.030 21,688 5.030 5,030 21.68 CCXX R1 accoun15 ISSI 0210412025
Section B Statement of assets and liabilities at the end of the period Unre5tncted funds to n&ar•st £ Restncted funds Endowrnont funds to wrgst £ Categori85 Details to Mar•st £ B1 Cash fur$ Llw05 25.067 Cutrent AGGourt 21.355 Pelly Cash Total cash lun(ts 46.475 UnstrIcted funds R8strict•d funds Endowment funds to Mr•#t £ Details to n•4r••l É B2 Oiher monetary assets &wr•rt val DÈtails B3 Investment a$$ots Qrr•rt v4lu• Details 84 Assels rotained for the charty's own use Detail Ilatrdlity r11•> B5 Llabllltles Sned by one or trns18es on behaW of all Ihe tru5tee$ Prnt Name Date of approval Martki Lander Joy Valks Isecretsryl avinan 0110412025 0110412025 0210412025 CCXX R2 ao)Junts (SSI
., Independent examiner's report on the accounts Section A Independent Examlnerfs Report Report to the trustees Copythome Parish Hall On accounts for the year ended 31 December 2024 Charity no {if any) 1206414 (301790) Set out on pages ber ro tthepag I report to the tnjstees on my examinatron of the acctsunts of the above charity {Xhe Trusfi for the year ended 31 12 12024. Responsibilities and basis of report the chantls trustees. you are resFM)nsitAe for the preparation of the acuunls in accordan wtth the requirements of the Charities Act 2011 llhe Act'l. I repK)rt in respect of my examinats.on of the Tt'S actnIS carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the appIlble Direct$ given by Chanty ComMi10n under section 145151{bl of the Act. Independent examinerfs statement I have comFAeted my examination. I cg)nfimi thal no material matters have come to my attents.on in Conr110 wrth the eXamInatn (other than that disclosed below") which grves me cause lo believe that In. any malenal respect.. the ax1ntsng records were not kept in &eLYdaftce with sectson 130 of the CharrtEs Act", or the acLX)unts did not ac(x)rd with the aco)unting records", or the a(rAyJnts did not CoMY with the appIlble requirements c(ming the fom aThJ content of accounts set OLrt In the Charrties (Accounts and ReFK)rtsl Regulations 2C()8 other than any requireff*nt Ihat the accounts give a 'lrue and fairf vW which is not a matter considered as part of an independent examinatson. I have no concems and have come across no other matters in c4)nnection with the examination lo which attention should be drawn in this feport in order to enable a proper urKlerslandir¥J of the accounts to be reached. . Ple8se delete the words I the lJraGkets rfthey do not apply. Signed: Date". 3010312025 Name: William Millard Relevant professional qualification(s) or body (if any): Chartered Institute of Management Accnuntants Address: Hawthom Cottage Pitmore Lane Sway Hampshire S041 6BW IER Oct 2018
Section B Disclosure Only complete Il tne examiner needs lo higniighl malefial maLleis ol concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes lo disclose. IER Oct 2018