CHARITY COMMISSION
I FOR ENGLAND AND WALES
Trustees, Annual Report for the period
From 0110112024 Period start date To 3111212024 Period end date
Charity name: Copythorne Parish Hall
Charlty registration number: 1206414 (301790)
Objectives and Activities
SORP
Summary of the purposes of
the charity as sel out in its
governing document
Para 1.17
To maintain a village hall and surrounding land
to provide a venue to be used for educational,
recreational and other community facilities for
the benefit and social welfare of the people of
the Parish of Copythorne and surrounding
areès b charitable means
The facilities provided are a Main Hall with
Kitchen and a Small Hall available for hire by
Clubs, Groups and Individuals. The Sm311 Hall is
used mostly as a Community Café. The Hall is
set in grounds of approx. 3 acres which
includes a playground playing fields garden and
car park which are open and available for the
quiet enjoyment of the public.
The Pèrish Hall is regularly used by 18
organisations on a daily, weekly or monthly
basis.. Community Cafe. Pre-school, Badminton
Club. Camera Club, Keep Fit, Fit Mums, Indoor
Bowls, Whist Club. Soccer School. Little Angels
Baby and Toddler Group. Copythorne Womens
Institute. Copythorne Parish Council,
Copythorne History Group. Bartley
Horticultural Society. Cadnam Sundowners
Senior Citizens Club. Foresters Flower Club,
Bird and Poultry Auctions and New Forest
Tractor Club.
The Parish Hall is used more occasionally for..
Qui2 Nights. Copythorne Amateur Theatrical
Society productions, Horticulture and History
Society Annual Shows, jigsaw Puzzle Sales.
Jumble Sales, Christmas events including songs
and carols and as a Polling Station.
The Parish Hall is also used for Adult and
Children's Parties. Wedding Receptions, Show5
and Presentations. Sports Events. Conferences
and Seminar5.
Summary of the main
aclivilies in relation to those
purposes for the public
benefit, in particular. the
activities, projects or
services identified in the
accounts.
Parn 1.17
1.19

Statement confirming
whether the trustees have
had regard to the gLbidan
issued by the Charity
Commission on public
benefit
Para 1.18
Copythome Parish Hall Trustees have had
regard to the guidance issued by the Charity
Commission on publit benefit.
Additional inforniation (optional)
You ma choose lo include further statements where relevant about:
SORP reference
Para 1.38
Policy on grant making
Para 1.38
Policy on social investment
including program related
investment
P*a 1.38
Contnbution made by
volunteers
Other
Achievements and Perforniance
Copythome Parish Hall has 18 groups using the
Hall on a daily. weekly or monthly basis. There
are a further 12 events which regularly use the
hall on an annual or bi-annual basis. The Hall is
also available to the public for parties. wedding
reteptior15 and similar gatherings. Occupancy
rates are a record level. There is a Community
Cafe operating 6 days a week providing a
venue for the people of Copythorne to meet
and 50cialise. indoors or in the garden area.
In 2024 improvements were made to ladies
and disabled toilets. soundproofing and
lighting, a new window was installed and a
community orchard planted.
Copythome Parish Hall is at the heart of the
community and offers facilities and events for
all age groups.
Summary of the main
achievements of the charity.
identifying the difference the
charity's work has made to
the circuMstan￿S of its
beneficiaries and any wider
benefits to society as a
whole.
Parn120
Additional infom?ation (optional)
You ma choose to include flfrrther statements where relevant about..

Achievements against
objectives set
P•a 1.41
Perf0Mian￿ of fundraising
activities against objectives
set
1.41
Investment perfomance
against objecb'ves
Para 1.41
Other

Financial Review
Review of the charity's
rinancial posilion at the end
of the period
Par3 121
The prinapal source of income is the hiring
of Hall space for community activities.
Revenue from this source has recovered
well following years affected by the covid
ndemic and reserves have increased.
The Committee has a reserves policy to commit
at least £30,1XM) to reserves to provide for key
risks such as unexpected damage to the
building and to provide for the replacement of
the roof.
The roof covering will need replacing in
2025 and the cost of this will use up most
of reserves held.
£46,475
nla
Statement explaining the
policy for holding reserves
stating why they are held
Para 1.22
Amount of reserves held
Reasons for holding zero
reserves
Details of fund materially in
deficit
Explanation of any
uncertainties about the
charity conts'nuing as a going
concem
Para 1.22
Para 122
Para 1 24
P*a123
No un￿rtain￿"eS
Additional information loptional}
You ma
choose to Include further statements where relevant about:
The charity's principal
sources of funds (including
any fundraising)
Pwa 1.47
Investment policy and
objectives including any
social inveslmenl policy
adopted
Para 1.46
A description of the principal
risks facing the charity
P*a 1.46
Other

Structure, Governance and Management
Description of charity's
trusts=
Type of goveming document
P*a 1.25
Constilulion
How Is the charity
constituted?
Pwa125
Unincorporated Trust 301790 to 8 Jan 2024
CIO 1206414 from 8 Jan 2024
ate
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or bLNJy entilled
to appoint one or more
trustees
Pwa 1.25
Proposed and Seconded by members of the
committee. Majority vote required to authorise
a proposal.
Additional information {optionall
You ma
choose to indude further statements where relevant atM)Ut:
Policies and procedures
adopted for the induction
and training of trustees
Para 1.51
The chanty's organisalional
structure and any wider
network with which the
charity works
Pdro 1.51
Relationship with any related
parties
Para 1S1
Other
Reference and Administrative details
Chari
name
Other name the chari
uses
Re
islered charit
number
Charity's principal address
home Pansh Hall
1206414
301790
Pollards Moor Road
Copythome
Southampton
S040 2NZ

Names of the Charity trustees who manage the charity
Dates act￿ rf not for whol•
Truste• nam•
Olfice Irf any)
Name of person lor body) entl￿t￿
toa
int trustee
rfan
Martin Lander
Chaimian
Vice Chai￿nan
Paul Hayward
Joy Vallis
Batbara Smith
Secretary
Treasurer
Owen Mills
Graham Pearson
Robert Newall
Graham Chilcott
Elizabeth Hughes
Natalie Howard
Jones
10
Sylvia Wiggins
12
13
14
15
16
17
18
19
20
orate trustees- names of the directors at the date the re
Director name
rtwasa
roved
Name of trustees holding tille to propety belonging to the charity
Trustee name
Dates acted rf not for t*hole

Funds held as custodian trustees on behalf of others
Description of the assets
held in Ihis capacity
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity's objects
Details of arrangements for
safe custody and
segregation of such assets
from Ihe charity's own
assets
Addilional inforniation (optional)
Names and addresses of advisers (Optional inforniation
Type of
Name
Address
adviser
Name of chief executive or names of senior staff members (Optional inforniationl
Exemptions from disclosure
Reason for non-disclosure of ke
rsonnel details
Other o
tional information

Declarations
The trustees declaro that they have approved the trustees. report above.
Signed on behalf of the charity.
tru
Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Martin Lander
Joy
Chaimian
Secretary
Date
0110412024

CHARITY COMMISSION
FOR ENGLAND AND WALES
Copythcvne Parish Hall
1206414 13017901
Receipts and payments accounts
CC16a
For the period
from
To
0110ir2024
3111212024
Section A Receipts and payments
Unrestricted
funds
Reslricted
funds
Endowment
funds
Total funds
Last year
toth? r￿reSt £
A1 Recei
Pkaii ￿Te
39.353
5.007
2.080
B.191
2,406
Functions
Lotie
Grants
1.9￿
tknnatk)ns
1766
1716
Sub total(GrosS Ancome forARJ
46.877
46.177
57.OJ9
A2 As￿1 and investment sales,
sge lable
Sub total
Totalreceipts
46.877
57,039
A3P
ments
Wa￿6 BTr)kiTras *relary
Wages Oeawr
5.900
4.434
B.292
15.849
2.783
8.624
2.783
Lwt Fbat Pho￿ Water Insuw* E¢t
F¥ll Ittptove[t￿nts
ReplaceTTpnt Twtor
Leg?1 Fees
Admn EX￿&S
2.Qn
5.ns
Sub total
41.047
41.647
7B.727
A4 Asset and investment
purcha5e5. Isee table)
Sub total
Totalpayments
41,847
41.847
78.727
Net of re¢eipts4payments)
A5 Transfe15 betW8en funds
A6 Cash funds last y•ar end
Cash fiin(ts this year end
5,030
5.030
21,688
5.030
5,030
21.68
CCXX R1 accoun15 ISSI
0210412025

Section B Statement of assets and liabilities at the end of the period
Unre5tncted
funds
to n&ar•st £
Restncted funds
Endowrnont
funds
to wrgst £
Categori85
Details
to Mar•st £
B1 Cash fur￿$
Llw05
25.067
Cutrent AGGourt
21.355
Pelly Cash
Total cash lun(ts
46.475
Un￿strIcted
funds
R8strict•d funds
Endowment
funds
to M*r•#t £
Details
to n•4r••l É
B2 Oiher monetary assets
&wr•rt val
DÈtails
B3 Investment a$$ots
Qrr•rt v4lu•
Details
84 Assels rotained for the
charty's own use
Detail*
Ilatrdlity r￿11•>
B5 Llabllltles
S￿ned by one or trns18es on
behaW of all Ihe tru5tee$
Prnt Name
Date of approval
Martki Lander
Joy Valks Isecretsryl
avinan
0110412025
0110412025
0210412025
CCXX R2 ao)Junts (SSI

., Independent examiner's report on the
accounts
Section A
Independent Examlnerfs Report
Report to the trustees
Copythome Parish Hall
On accounts for the year
ended
31 December 2024
Charity no
{if any)
1206414 (301790)
Set out on pages
ber ro
tthepag
I report to the tnjstees on my examinatron of the acctsunts of the above charity {Xhe
Trusfi for the year ended 31 12 12024.
Responsibilities and
basis of report
the chantls trustees. you are resFM)nsitAe for the preparation of the acuunls in
accordan￿ wtth the requirements of the Charities Act 2011 llhe Act'l.
I repK)rt in respect of my examinats.on of the T￿￿t'S act￿nIS carried out under
section 145 of the 2011 Act and in carrying out my examination, I have followed all
the appIl￿ble Direct￿$ given by ￿ Chanty ComMi￿10n under section 145151{bl
of the Act.
Independent
examinerfs statement I have comFAeted my examination. I cg)nfimi thal no material matters have come to
my attents.on in Conr￿110￿ wrth the eXamInat￿n (other than that disclosed below")
which grves me cause lo believe that In. any malenal respect..
the a￿x1ntsng records were not kept in &eLYdaftce with sectson 130 of the
CharrtEs Act", or
the acLX)unts did not ac(x)rd with the aco)unting records", or
the a(rAyJnts did not CoM￿Y with the appIl￿ble requirements c(￿￿ming the
fom aThJ content of accounts set OLrt In the Charrties (Accounts and ReFK)rtsl
Regulations 2C()8 other than any requireff*nt Ihat the accounts give a 'lrue
and fairf v￿W which is not a matter considered as part of an independent
examinatson.
I have no concems and have come across no other matters in c4)nnection with
the examination lo which attention should be drawn in this feport in order to
enable a proper urKlerslandir¥J of the accounts to be reached.
. Ple8se delete the words I
the lJraGkets rfthey do not apply.
Signed:
Date".
3010312025
Name:
William Millard
Relevant professional
qualification(s) or body
(if any):
Chartered Institute of Management Accnuntants
Address:
Hawthom Cottage
Pitmore Lane Sway
Hampshire S041 6BW
IER
Oct 2018

Section B
Disclosure
Only complete Il tne examiner needs lo higniighl malefial maLleis ol concern
(see CC32, Independent examination of charity accounts: directions and
guidance for examiners).
Give here brief details of
any items that the
examiner wishes lo
disclose.
IER
Oct 2018