2024-08-31-accounts

Trustees’ Annual Report for the period

From 14/12/2023 Period start date To 31/08/2024 Period end date

Charity name: Cuckfield Music Festival

Charity registration number: 1206204

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The purposes of the Charity are to promote the art of music through the Cuckfield Music Festival for the public benefit. In particular, but not exclusively, by arranging formal and informal concerts in the area to allow local residents access to live performances by high-quality musicians and by providing local professional and amateur musicians with a free public performance platform.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The Cuckfield Music festival ran eight ‘Acoustic Lounge’ events and six concerts during this period. The ‘Acoustic Lounge’ events were free to attend and free to perform in and gave amateur musicians an opportunity to perform to an audience, and members of the public exposure to music at no cost. Two of the concerts showcased school and college age musicians, providing them the opportunity to perform, outside of their normal cohort, in a formal setting, to a public audience. One concert showcased a university student providing them with the opportunity to perform to a public audience. Three concerts showcased established musicians allowing members of the public to enjoy professional concerts. Two concerts were offered free (with donations possible). For concerts with paid tickets, the prices were set with a view to cover the costs of the festival.
Statement confirming whether the trustees have	Para 1.18	The Trustees adhered to the guidance on public benefit.

had regard to the guidance issued by the Charity Commission on public benefit

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	n/a
Policy on social investment including program related investment	Para 1.38	n/a
Contribution made by volunteers	Para 1.38	The Trustees and committee members donated at least 40 hours each to the activities of Charity. In addition, event volunteers typically donated between 3 and 18 hours at events.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	In the first year of the Cuckfield Music Festival Charity we have run a monthly free ‘Acoustic Lounge’ for amateur musicians, a Spring showcase for talented school/college age musicians and a summer music festival. The ‘Acoustic Lounge’ typically attracts 10- 15 musicians. This provides them with an opportunity to perform in a relaxed atmosphere to members of the public and other musicians and is open to all at no cost. The musicians value this opportunity as evidenced by the repeat attendance of many. The two concerts showcasing youth musicians provide them with an opportunity to perform in a formal setting to members of the public and other musicians. For many, these concerts occur prior to them deciding whether to study music at a higher level and it gives them a valuable

performance opportunity outside of their school/college experience. The concert showcasing a university student was very well received. The music was excellent, and the audience were enthralled to see a real-time close-up projection of the musician’s hands on the organ keys as they played, as organists are usually obscured from the audience. The three concerts with established musicians allowed the audience to experience high quality music without the time and additional expense of long travel journeys to city venues. In addition, as the tickets prices were set with a view to cover the costs of the festival – rather than maximising profit - prices were kept in a range that is more affordable to people. Finally, we funded two concerts that were offered free to the public. These two concerts, with the ‘Acoustic Lounge’ provided everyone in the local area with the opportunity to attend music events for free during the year.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	£11958.46
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	A reserve was held for the following year’s activities because arranging performances has costs ahead of being able to recoup ticket sales and donations revenue. We also need to reserve expected fees for artists for the next year’s festival.
Amount of reserves held	Para 1.22	£11958.46
Reasons for holding zero reserves	Para 1.22	n/a
Details of fund materially in deficit	Para 1.24	n/a
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	The Charity has a strong team and adequate funds for contingencies.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	Donations through concerts, ticket sales and sponsorship.
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	New trustees are selected by the current trustees.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	A new Trustee is provided with the constitution of the charity and is mentored by the outgoing trustee in the specific responsibilities of the role to be undertaken. The trustees work as a team in making decisions and are available to answer queries from new trustees.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The Charity trustees meet quarterly and review the work of the charity with respect to budget and to its progress towards fulfilling the charity’s objectives and purposes regarding public benefit. A management committee – of which the trustees are also members – meets up to 10 times a year to plan the organisation of the Music Festival events. The management committee comprises of the musical director, the social media manager, the web page manager, and the volunteer co-ordinator. Approaches are proposed, costed and discussed, with all financial considerations referred to the Trustees for decision. The Trustees are not paid. The other management members are not paid for their role on the committee, but payments are made for social media posts and web design and maintenance. The costs of these are agreed in advance by the trustees with reference to market rates.
	Para 1.51	n/a

Relationship with any related parties n/a Other

Reference and Administrative details

Charity name	Cuckfield Music Festival
Other name the charity uses
Registered charitynumber	1206204
Charity’s principal address	8 Blunden Drive, Cuckfield, Haywards Heath, RH17 5HU.

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	David Spear	Chair Management Committee
	Alison Sinclair	Hon Secretary
	Sue Vickery	Hon Treasurer	29/2/2024-31/08/2024

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Alison Jane Sinclair
	Trustee and Hon Secretary
	16/6/205
	16/6/205

CHARITY COMMISSION FOR ENGLANO AND WALES c￿kfild Ilwe Festlv•l Receipts and payments accounts CC16a For the pe￿0d To 1411212023 31108r2024 Section A Receipts and payments Unrestrfcted funds Restricted funds Endowmènt funds Total fund$ La8t year tothe neawvt to th• n•aroBt£ A1 R¢¢•1 ts Ticketsales Donabons Relre&hmenl sa& al£￿ Other 7,387 1.431 1,195 330 7,387 1,431 1,198 Sub total (Gross income lor AR) 10A4J 10.313 A2 Asset and Inv•tm•nt 8110, (S￿ table). Sub total 10,343 A3Pa ment8 Performers fees Concert co¥1¥ leg ¥oun(J, I10thrG. venue hire) Promot￿nal I lèafiets, t•nnerni Websiie cost InsuTance Refreshments 3,D97 2.112 2.112 3,%3 T13 289 712 259 Sub total 11.742 11.742 A4 As8•t and Inv•8tm•nt ur¢ho$￿. Je¢ t•bl• Sub total 11.742 tt,742 Net 0frecei￿(PaYmentsj AS Transfèrs betwen fund$ A6 Cash funds last year gnd Cash funds this year end 1,399 1,399 13,357 11.958 13,357 11,958 CCXX R1 a(twnts ISSI 231C612025

Section B Statement of assets and liabilities at the end of the period Unrestricted lunds to no8rest £ Restricted funds to nearestE Endowment fund5 to nearESt £ Caieuone8 Qetaiis B1 Cash funds Bank xcrxml b8Lqr Total cash funds 11,958 Unrestri¢ted Restricted fLtnd to noamt£ Endowment funds D•tslts to th•ttrttt£ to nMrnBt£ to whh vt b•lon Cost ltytlonall Curr•nt valu• on•1 D•tsll$ Fund to thkh ••* bglr ¢urrenl ¥•lug onal D•t•l ¢o•t loptlon•ll B4 A8set8 rfrta1n￿ for thg charity's own use Fund to which rdatO• Amountdue onal due OMI tslls B5 Llabllltles Soned by one or hvo trustees on tehalf of all the trustoès Dale of roval Print Name Susan n Sindair 23 CCXX R2 accounts ISSI 23106r2025