## **Trustees’ Annual Report for the period** **From** 14/12/2023 **Period start date To** 31/08/2024 **Period end date** **Charity name: Cuckfield Music Festival** **Charity registration number: 1206204** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The purposes of the Charity are to promote
the art of music through the Cuckfield
Music Festival for the public benefit. In
particular, but not exclusively, by arranging
formal and informal concerts in the area to
allow local residents access to
live performances by high-quality
musicians and by providing local
professional and amateur musicians
with a free public performance platform.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The Cuckfield Music festival ran eight
‘Acoustic Lounge’ events and six concerts
during this period.
The ‘Acoustic Lounge’ events were free to
attend and free to perform in and gave
amateur musicians an opportunity to
perform to an audience, and members of
the public exposure to music at no cost.
Two of the concerts showcased school and
college age musicians, providing them the
opportunity to perform, outside of their
normal cohort, in a formal setting, to a
public audience.
One concert showcased a university
student providing them with the opportunity
to perform to a public audience.
Three concerts showcased established
musicians allowing members of the public
to enjoy professional concerts.
Two concerts were offered free (with
donations possible). For concerts with paid
tickets, the prices were set with a view to
cover the costs of the festival.| |Statement confirming
whether the trustees have|Para 1.18|The Trustees adhered to the guidance on
public benefit.| had regard to the guidance issued by the Charity Commission on public benefit ## **Additional information (optional)** ## You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|n/a| |Policy on social investment
including program related
investment|Para 1.38|n/a| |Contribution made by
volunteers|Para 1.38|The Trustees and committee members
donated at least 40 hours each to the
activities of Charity. In addition, event
volunteers typically donated between 3 and
18 hours at events.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|In the first year of the Cuckfield Music
Festival Charity we have run a monthly free
‘Acoustic Lounge’ for amateur musicians, a
Spring showcase for talented
school/college age musicians and a
summer music festival.
The ‘Acoustic Lounge’ typically attracts 10-
15 musicians. This provides them with an
opportunity to perform in a relaxed
atmosphere to members of the public and
other musicians and is open to all at no
cost. The musicians value this opportunity
as evidenced by the repeat attendance of
many.
The two concerts showcasing youth
musicians provide them with an opportunity
to perform in a formal setting to members
of the public and other musicians. For
many, these concerts occur prior to them
deciding whether to study music at a higher
level and it gives them a valuable| performance opportunity outside of their school/college experience. The concert showcasing a university student was very well received. The music was excellent, and the audience were enthralled to see a real-time close-up projection of the musician’s hands on the organ keys as they played, as organists are usually obscured from the audience. The three concerts with established musicians allowed the audience to experience high quality music without the time and additional expense of long travel journeys to city venues. In addition, as the tickets prices were set with a view to cover the costs of the festival – rather than maximising profit - prices were kept in a range that is more affordable to people. Finally, we funded two concerts that were offered free to the public. These two concerts, with the ‘Acoustic Lounge’ provided everyone in the local area with the opportunity to attend music events for free during the year. ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|£11958.46| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|A reserve was held for the following year’s
activities because arranging performances
has costs ahead of being able to recoup
ticket sales and donations revenue. We
also need to reserve expected fees for
artists for the next year’s festival.| |Amount of reserves held|Para 1.22|£11958.46| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The Charity has a strong team and
adequate funds for contingencies.| |Additional information (optional)
You may choose to include further statements|Additional information (optional)
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Donations through concerts, ticket sales
and sponsorship.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|New trustees are selected by the current
trustees.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|A new Trustee is provided with the
constitution of the charity and is mentored
by the outgoing trustee in the specific
responsibilities of the role to be undertaken.
The trustees work as a team in making
decisions and are available to answer
queries from new trustees.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Charity trustees meet quarterly and
review the work of the charity with respect
to budget and to its progress towards
fulfilling the charity’s objectives and
purposes regarding public benefit.
A management committee – of which the
trustees are also members – meets up to
10 times a year to plan the organisation of
the Music Festival events. The
management committee comprises of the
musical director, the social media manager,
the web page manager, and the volunteer
co-ordinator. Approaches are proposed,
costed and discussed, with all financial
considerations referred to the Trustees for
decision.
The Trustees are not paid. The other
management members are not paid for
their role on the committee, but payments
are made for social media posts and web
design and maintenance. The costs of
these are agreed in advance by the
trustees with reference to market rates.| ||Para 1.51|n/a| Relationship with any related parties n/a Other ## **Reference and Administrative details** |Charity name|Cuckfield Music Festival| |---|---| |Other name the charity uses|| |Registered charitynumber|**1206204**| |Charity’s principal address|8 Blunden Drive, Cuckfield, Haywards Heath, RH17 5HU.| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||David Spear|Chair Management
Committee||| ||Alison Sinclair|Hon Secretary||| ||Sue Vickery|Hon Treasurer|29/2/2024-31/08/2024|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Alison Jane Sinclair|| ||

Trustee and Hon Secretary|| ||16/6/205|| ||16/6/205|| CHARITY COMMISSION FOR ENGLANO AND WALES c￿kfi*ld Ilwe Festlv•l Receipts and payments accounts CC16a For the pe￿0d To 1411212023 31108r2024 Section A Receipts and payments Unrestrfcted funds Restricted funds Endowmènt funds Total fund$ La8t year tothe neawv*t to th• n•aroBt£ A1 R¢¢•1 ts Ticketsales Donabons Relre&hmenl sa*& al£￿ Other 7,387 1.431 1,195 330 7,387 1,431 1,198 Sub total (Gross income lor AR) 10A4J 10.313 A2 Asset and Inv•*tm•nt 8110*, (S￿ table). Sub total 10,343 A3Pa ment8 Performers fees Concert co¥1¥ leg ¥oun(J, I10thrG. venue hire) Promot￿nal I lèafiets, t•nnerni Websiie cost InsuTance Refreshments 3,D97 2.112 2.112 3,%3 T13 289 712 259 Sub total 11.742 11.742 A4 As8•t and Inv•8tm•nt ur¢ho$￿. Je¢ t•bl• Sub total 11.742 tt,742 Net 0frecei￿(PaYmentsj AS Transfèrs betwe*n fund$ A6 Cash funds last year gnd Cash funds this year end 1,399 1,399 13,357 11.958 13,357 11,958 CCXX R1 a(twnts ISSI 231C612025 Section B Statement of assets and liabilities at the end of the period Unrestricted lunds to no8rest £ Restricted funds to nearestE Endowment fund5 to nearESt £ Caieuone8 Qetaiis B1 Cash funds Bank xcrxml b8Lqr Total cash funds 11,958 Unrestri¢ted Restricted fLtnd to noamt£ Endowment funds D•tslts to th•ttrttt£ to nMrnBt£ to wh*h vt b•lon Cost ltytlonall Curr•nt valu• on•1 D•tsll$ Fund to *thkh ••* bglr ¢urrenl ¥•lug onal D•t•l ¢o•t loptlon•ll B4 A8set8 rfrta1n￿ for thg charity's own use Fund to which rdatO• Amountdue onal due OMI tslls B5 Llabllltles Soned by one or hvo trustees on tehalf of all the trustoès Dale of roval Print Name Susan n Sindair 23 CCXX R2 accounts ISSI 23106r2025