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2026-03-31-accounts

Birtley Community Aquatic Centre

Charitable Incorporated Organisation

Trustees Annual Report and Charity Accounts from 01/04/25 to 31/03/26 Charity number: 1205924

1

Contents list

Trustees Annual Report Page 3
Independent examiner’s report Page 16
Statement of financial activities Page 17
Balance Sheet Page 18
Notes to the accounts Pages 19 to 43

2

Trustees’ Annual Report for the period

From 01/04/25 To 31/03/26

Charity name: Birtley Community Aquatic Centre CIO

Charity registration number:1205924

Objectives and Activities

Summary of the purposes of the charity as set out in its governing document

The object of Birtley Community Aquatic Centre Charitable Incorporated Organisation is the promotion of community participation in healthy recreation, for the benefit of the inhabitants of Birtley and the surrounding area, by the provision of facilities at Birtley Community Aquatic Centre (BCAC) for swimming and other aquatic activities capable of promoting physical and mental health and fitness.

Summary of the main activities of the charity in relation to those purposes for the public benefit, in particular, the activities and services identified in the accounts.

BCAC operates a community led and managed swimming pool in Birtley (named Birtley Community Pool) which is open to all equally, irrespective of difference. We provide the following aquatic activities at the pool which are for the public benefit:

Statement on public benefit

The Trustees operate the charity and its activities in line with the guidance issued by the Charity Commission on public benefit Contribution made by our volunteers

BCAC could not operate without the significant commitment and input made by our trustees and volunteers. We initially had eight trustees who undertook the following activities to reopen the pool, after it was closed by Gateshead Council in July 2023.

3

The number of trustees increased to nine in August 2025 and they are supported by 13 volunteers. The trustees have subsequently undertaken the following activities to ensure the pool is run safely and efficiently and provides a warm, clean and welcoming environment for customers:

4

The trustees would like to record their thanks to all our volunteers and supporters

Achievements and Performance

Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries

Background – Achievements since starting

Our main achievements for 2025/26 have been as follows:

5

The impact of our project to reopen Birtley swimming pool as a community asset after it was closed, and the continuing availability of the pool to the local community in Birtley, has been significant and very well received by the community who have supported the pool in large and growing numbers. In the period to 31[st] March 2026:

6

These achievements clearly demonstrate the significant and lasting difference the project has made. The successful reopening and ongoing operation of Birtley Swimming Pool has preserved an important community asset, increased participation in physical activity, supported health and wellbeing outcomes, and strengthened community cohesion. Continued growth in usage and membership provides strong evidence that the pool is meeting a vital local need and delivering substantial social value for the community of Birtley.

Achievements against objectives set

Funding achieved compared to initial target
Our original fundraising target, as set out in our second Crowdfunding campaign narrative
was to raise £390k to reopen the pool, including £300k for capital expenditure and £90k for
operating costs.
By March 31st2025, we had actually raised £505k, including £311k for specific capital items.
Of the remaining £184k raised, £46k has been spent on capital items and the remainder
used to pay for operating costs prior to reopening the pool (£63.2k) and to offset operating
losses made from trading during the first seven months of the 24/25 year (£69k).
Operating loss compared to business plan forecast operating loss
The last version of our business plan from June 2024 forecast an operating deficit of £3k
for the year to 31stMarch 2026. Our actual operating deficit for the year to 31stMarch
2026 was £19.1k. The table below provides a comparison for the 25/26 financial year
between our actual financial results from trading activities and the last version of the
business plan, for the main income and expenditure categories:
Income category
Actual to
Business plan
Variance to
31.03.26
to 31.03.26
31.03.25
£’000
£’000
£’000
Income from public swimming
327.2
331.9
(4.7)
Income from pool hire
158.1
182.5
(24.4)
Income from school lessons
43.7
44.2
(0.5)
Amortisation of capital grants
28.6
0.0
28.6
Revenue grants
18.1
0.0
18.1
Other income
7.2
44.7
(37.5)
Total income
582.9
603.3
(20.4)

7

Expenditure category Actual to
31.03.26
£’000		 Actual to
31.03.26
£’000		 Business plan
to 31.03.26
£’000		 Business plan
to 31.03.26
£’000		 Variance to
31.03.25
£’000		 Variance to
31.03.25
£’000
Payroll costs 324.5 362.4 37.9
Gas 51.9 39.5 (12.4)
Electricity 54.1 56.7 2.6
Water 18.5 15.0 (3.5)
Repairs and cyclical maintenance 15.8 38.6 22.8
Insurance 21.1 20.0 (1.1)
Chemicals, materials and equipment 55.2 27.0 (28.2)
Depreciation 34.0 22.1 (11.9)
Other costs 26.9 25.2 (1.7)
Total expenditure 602.0 606.5
4.5
Operating deficit (19.1) (3.2) (15.9)

The main variations in the table above are explained below:

8

Swimmer numbers compared to targets agreed with the Royal Foundation

The grant agreement with one of our main funders, The Royal Foundation, included targets for swimmer numbers. Our performance against those targets has been as follows:

Royal Foundation target for the period to 31.03.26 Target Actual
Number of schools which have had swimming lessons 10 9
Number of visits to the pool by local children 70,000 80,561
% of children having lessons at BCAC can swim 25m 90% 64%
Number of young people trained as lifeguards 20 14
Number of young people trained as rookie lifeguards 20 30

We have not met our target for 90% of children who can swim 25m. On reflection this target was unrealistically high, given that the majority of the children that have lessons from Swim City are non-swimmers or in the early stages of swimming lessons and therefore just starting their swimming journey.

Improving our inclusivity and affordability

BCAC provides a swimming pool for the community that enhances the social, emotional and physical wellbeing of the individuals using it. Birtley Community pool is “run by the community for the community”.

We believe that our pool and our community are stronger when they are full of opportunities for people with diverse identities, backgrounds and perspectives. We are committed to making our pool more equitable and inclusive. As Trustees and volunteers, we are deeply connected with local people and our community organisations around us; we are committed to listening to their voices and having regular engagement, so they guide what we do.

We have set our prices for swimming activities to be competitive with other local swimming pools, and we believe these are affordable, as evidenced by the steady growth of our swimmer numbers since we reopened in September 2024 and particularly since January 2025. A family of four can participate in swimming for less than £16 and in the inflatable fun sessions for £22, which compares very favourably to most other forms of family entertainment activities.

Our price for an adult swim is £5.50, with discounted prices of £3.30 for children aged between 4 and 15 and only £1 for children aged 3 and under. For our inflatable fun sessions, the price is the same for adults but £5.00 for children, as we need additional lifeguards for these sessions. Our price for an aquafit session is £7.50.

We also offer a swimming membership scheme for £30.00 per month which enables the member to have unlimited swims at the pool as well as a discounted price of £5 for aquafit and £4.50 for an inflatable fun session. We introduced additional membership options for families and children below 16 at the end of April 2025.

We also offer discounted prices for family groups, including £15.50 for two adults and two children, £13 for two adults and one child and £10 for one adult and two children.

We have benchmarked our aquatic activities pricing to be competitive and in line with other local community led pools in the area, so we don’t undercut them, and our pricing is significantly cheaper than the local Council’s outsourced facilities. This ensures inclusivity and affordability for the community members who use our pool facilities.

9

In our dealings with our community, we pledge to always be open and honest, do what we say we will do, and learn from our mistakes, resulting in all actions and decisions taken to be for the good of our customers, the centre and its future learning and growth.

Performance of fundraising activities against objectives set

Our fundraising performance has exceeded our target of £390k to reopen the pool by more than £175k. We had raised a total of £505k of funding up to the end of March 2025 and a further £71k was raised in the year ending March 31[st] 2026, making a total of £576k.

The main contributions in the 24/25 year were as follows:

The main contributions in the 25/26 year were as follows:

Financial Review

Review of the charity’s financial position at the end of the period

Background Information:

Birtley Community Aquatic Centre took over Birtley Swimming Centre from Gateshead Council on 31st May 2024 and has a 50 year operating lease.

We were responsible for all the operating costs of the building from June 1st 2024, recruited staff from July 2024 onwards and reopened the pool to the public on September 16[th] 2024.

We expected that the income we would receive from the public activities at the pool would grow over time but would not cover our operating costs in the first seven months after reopening the pool Our fundraising anticipated that there would be a significant loss in the period before we opened and smaller losses as the income grew over the first seven months.

Summary of our financial results for the year ending 31[st] March 2025

We incurred significant costs of £63.2k on gas, electricity water and employment costs during the first 3.5 months from 1[st] June 2024 to when the pool opened in mid-September, when we had no income.

We incurred an operating loss of £69k during our first 6.5 months of trading from September 16[th] 2024 to March 31[st] 2025. £50k of this operating loss was incurred in our first 3.5 months of operation to 31[st] December 2024. The last quarter of the calendar year is usually a challenging period in the leisure industry but the scale of our losses in this period was still very concerning.

10

Our losses reduced significantly to £19k over the three months from January 2025 to March 2025, as customer footfall increased significantly across all our activities from the start of January 2025, following an extensive marketing campaign and significant amounts of positive feedback from our customers, which encouraged more people to come to the pool.

Our income in the last quarter of the year to March 31st 2025 showed a very encouraging upward trend as a result, with steady growth in our membership numbers and in the number of people paying for swimming activities on a sessional basis. We attracted several new organisations, who started hiring the pool for their activities. We also started to make some progress in reducing some of our costs.

Summary of our financial results for the year ending 31[st] March 2026

After making a significant operating loss during our first 6.5 months of trading to 31[st] March 2025, we knew that further significant financial improvements would be needed to reach a sustainable financial position, to ensure that our income covered our costs.

We decided to increase our prices in September 2025 by an average of 10%, which has generated an average £5k increase in our monthly income. We believed that the planned price increases for public swimming activities would not result in a reduction in customer numbers, as the new prices would still be competitive with other local pools and the impact on a pay as you go price would typically be just 50p.

We have monitored customer footfall on a pay as you go basis since the price increase and we have found that this has remained stable, as have membership numbers.

We developed a plan for the 25/26 year to implement further operational efficiencies, particularly relating to chemicals and gas costs. We also identified some opportunities to safely optimise our staffing rotas to reduce our staff costs.

During 25/26 we implemented the following operational efficiencies:

We have incurred an operating loss of £19.1k in the 12 months to 31[st] March 2026, a significant improvement on the operating loss of £69k which was incurred in the 6.5 months to 31[st] March 2025. This includes the benefit of £18.1k of one off revenue grants received during the year.

Improvements planned for the 26/27 year

We have developed further plans to improve the financial results during the 26/27 year, which include the following main improvements compared to the actual results in the 25/26 year, which total £54k for the year:

11

These improvements are partly offset by the following adverse changes which total £32k for the year:

Our budget for the 26/27 year, after incorporating the above changes, is a small operating surplus of £3k.

BCAC financial position at the year end

The balance sheet at March 31st 2026 includes the following key balances:

Amount of reserves held

BCAC had reserves of £38.8k at 31[st] March 2026 Reasons for holding less than three month’s reserves

BCAC is a new community asset for which the trustees raised a significant amount of funding to enable the pool to be reopened to the public in September 2024. This funding has covered all the investment required in the pool, the preopening costs and the operating losses which were incurred during the first nineteen months of trading. The reserves would have been greater than £39k but have been adversely impacted by the following items:

12

These have both been explained earlier in this report. We expect that our plans to increase income and to reduce operating costs in 26/27, as explained earlier, will result in BCAC starting to generate a small operating surplus going forward. This will gradually increase the value of our reserves, enabling us to reach the objective of holding three months of operating costs within the medium term.

Explanation of any uncertainties about the charity continuing as a going concern

Our trading performance improved significantly in the 25/26 year, as BCAC incurred a much reduced loss of £19.1k compared to £69k for the preceding 6.5 month trading period in 24/25. Our budget for the 26/27 shows a small surplus of £3k. This indicates that the pool should become financially sustainable during 26/27, with income covering operating costs.

Our balance sheet at 31[st] March 2026 remains healthy, with net current assets of £29.8k, although this includes £20k funding received in advance for the solar panels project. We have also taken out an interest free loan of £10k in January 2026 from one of the volunteer trusteess, repayable over 8 years. The loan agreement includes a further £10k option which can be drawn down if needed, but our budgeted cashflow for the year to 31[st] March 2027 does not require this additional loan option to be drawn down.

The charity’s principal sources of funds

BCAC’s principal sources of funds are as follows:

The principal risks facing Birtley Community Aquatic Centre are as follows:

13

Structure, Governance and Management

Description of charity’s governing document

Our constitution content and format is the one required for a Charitable Incorporated Organisation, with volunteers who have signed up and been inducted also classed as voting members along with the charity trustees who are also unpaid volunteers How is the charity constituted? Charitable Incorporated Organisation Trustee selection methods

Trustees are appointed in line with Section 13 of our constitution and the eligibility requirements are set out in section12. Trustees retire annually by rotation of not less than one third and may put themselves forward for re-election. Vacancies are then duly filled by the decision of the members. The constitution includes provision to appoint a new trustee at any time due to retirement or to increase the number of trustees up to a maximum of 12.

Charity’s Organisational structure

BCAC currently has nine trustees, including the chair, Yvonne Probert and the treasurer, Matthew Grant. The trustees have specific skills sets and areas of responsibility, including financial management, payroll, fundraising, pool plant maintenance and operation, HR policies and processes and social media communications.

The Trustee board met every fortnight from when the charity was registered in November 2023 until May 2025, and this reduced to once a month from June to September 2025. Since then, the Trustee board meetings have been held every other month. All meetings are supported by a non-Trustee Board secretary. The Senior Operations Manager has also attended these meetings since he was appointed in July 2024. Agendas are produced in advance of each meeting and minutes, actions and decisions are recorded.

In addition, the following subgroups meet regularly between the Board meetings to work on the subject areas in more detail and to report to the board on progress, recommendations and any issues.

The frequency of these meeting has increased since the Trustee Board meetings changed to be every other month.

Reference and Administrative details:

Charity name Birtley Community Aquatic Centre Other name the charity uses Birtley Community Pool

14

Registered charitynumber 1205924
Charity’s principal address Birtley Community Pool
Durham Road
Birtley
Chester Le Street
DH3 2PA

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Yvonne Probert Chair
Matthew Grant Treasurer
Graham Fuery Facilities Trustee
TracyGreen HR Trustee
Jackie Mowbray Customer Services
Trustee
Dean Cox Trustee
Rebecca Scott Trustee
Gerald Bishop Trustee 010425 to 140526
Sue Alexander Trustee From 270825
Anne Atkinson Assistant Treasurer
and Trustee		 From 270825

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date		 Yvonne Probert
Yvonne Probert		 Matthew Grant
Matthew Grant


Chair		 Treasurer
12/08/26
12/08/26
12/08/26

15

Independent Examiners report on the accounts for the year ended 31[st] March 2026

Report to the trustees of Birtley Community Aquatic Centre CIO

Charity number 1205924

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2026 set out on pages 17 to 43.

Responsibilities and basis of report

As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of the Institute of Chartered Accountants in England and Wales.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which give me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Quentin Caisley MBA ACA

Unit 3, Bearl, Stocksfield, Northumberland NE43 7AL

13[th] August 2026

16

Birtley Community Aquatic Centre Birtley Community Aquatic Centre CharityNo 1205924 1205924
CompanyNo
Annualaccountsfor the period
Period start date 23.11.23 To Period end
date		 31.03.25

Section A Statement of financial activities (including summary income and expenditure account)

Guidance Note
S01
S02
S03
S04
S05
S06
S07
Expenditure (Notes 6)
Expenditure on:
S08
S09
S10
S11
S12
S13
Tax payable
S14
S15
Net gains/(losses) on
investments
S16
S17
Extraordinary items
S18
S19
S20
Other gains/(losses)
S21
S22
Reconciliation of
funds:
S23
S24
Total funds carried forward
Total
Net income/(expenditure) after tax before
investment gains/(losses)
Net income/(expenditure)
Transfers between funds
Total funds brought forward
Gains and losses on revaluation of fixed assets for the
charity’s own use
Charitable activities
Separate material expense item
Net movement in funds
Other recognised gains/(losses):
Net income/(expenditure) before tax for
the reporting period
Raising funds
Other
Total
Recommended categories by activity
Income (Note 3)
Income and endowments from:
Donations and legacies
Investments
Charitable activities
Other trading activities
Separate material item of income
Other		 Unrestricted
funds
Restricted
income funds -
amortisation of
deferred capital
grants
Endowment
funds
£
£
£
F01
F02
F03		 Unrestricted
funds
Restricted
income funds -
amortisation of
deferred capital
grants
Endowment
funds
£
£
£
F01
F02
F03		 Unrestricted
funds
Restricted
income funds -
amortisation of
deferred capital
grants
Endowment
funds
£
£
£
F01
F02
F03		 Total funds
for year to
31st March
2026
Total funds
for 7 months
to 31st
March 2025
£
£
F04
F05		 Total funds
for year to
31st March
2026
Total funds
for 7 months
to 31st
March 2025
£
£
F04
F05
21,015 - - 21,015 185,890
479,024 28,598 - 507,622 229,776
54,229 - - 54,229 21,550
- - - - -
- - - - -
- - - - -
554,269 28,598 - 582,867 437,216
- - - - -
573,353 28,598 - 601,952 379,347
- - - - -
573,353 28,598 - 601,952 379,347
19,085
-		 - - 19,085
-		 57,869
- - - - -
19,085
-		 - - 19,085
-		 57,869
- - - - -
19,085
-		 - - 19,085
-		 57,869
- - - -
- - - - -
- - - - -
- - - - -
19,085
-		 - - 19,085
-		 57,869
- - - 57,869 -
19,085
-		 - - 38,784 57,869

Page 17

Birtley Community Aquatic Centre Birtley Community Aquatic Centre Birtley Community Aquatic Centre Charity No
Company No		 1205924
Section B - 1 Balance sheet
Guidance Note
Fixed assets
Intangible assets
B01
Tangible assets (Note 10)
B02
Heritage assets
B03
Investments
B04
Total fixed assets
B05
Current assets
Stocks (Note 11)
B06
Debtors (Note 12)
B07
Investments
B08
Cash at bank and in hand (Note 14)
B09
Total current assets
B10
Creditors: amounts falling due within
one year (Note 13)
B11
Net current assets/(liabilities)
B12
Total assets less current liabilities
B13
Creditors: amounts falling due after
one year (Note 13)
B14
Provisions for liabilities
B15
Total net assets or liabilities
B16
Funds of the Charity
Endowment funds
B17
Restricted income funds
B18
Unrestricted funds
B19
Revaluation reserve
B20
Fair value reserve
B21
Total funds
B22		 Unrestricted
funds - fixed
assets
funded by
donations
£
F01

Restricted
income funds -
fixed assets
funded by
capital grants
£
F02		 Endowment
funds
£
F03		 Total this
year at 31st
March 2026
£
F04		 Total last
year at 31st
March 2025
£
F05
- - - - -
38,992 290,340 - 329,333 342,133
- - - - -
- - - - -
38,992 290,340 - 329,333 342,133
4,792 - - 4,792 4,000
25,114 - - 25,114 26,097
- - - - -
28,486 - - 28,486 16,351
58,392 - - 58,392 46,448
29,800 - - 29,800 36,526
28,592 - - 28,592 9,922
67,584 290,340 - 357,924 352,055
8,800 310,340 - 319,140 294,186
- - - - -
58,784 - 20,000 - 38,784 57,869
- - - - -
- 20,000 - 20,000 -
58,784 - - 58,784 57,869
-
58,784 - 20,000 - 38,784 57,869

The company was entitled to exemption from audit under s477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS102 SORP.

Signed by one or two trustees on behalf of all the trustees

102 SORP.
Print Name Date of
approval
dd/mm/yyyy
Matthew Grant
Yvonne Probert

Page 18

Birtley Community Aquatic Centre Charity No
Company No		 1205924
Section B - 2 Statement of cash flows
Cash flows from operating activities
Net cash generated by operating activities (note 19)
Cash flows from investing activities
Purchase of property, plant and equipment (note 10)
Blank line
Net cash used in investing activities
Cash flows from financing activities
Cash inflows from new borrowing
Net cash generated from financing activities
Net increase in cash and cash equivalents
Cash and cash equivalents at the start of the year
Cash and cash equivalents at the end of the year		 Total funds
this year
£		 Total prior
year funds
£
23,375 378,398
21,240 362,047
- -
21,240 362,047
10,000 -
10,000 -
12,135 16,351
16,351 -
28,486 16,351

Page 19

Section C Notes to the accounts

Note 1 Basis of preparation

This section should be completed by all charities .

1.1 Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with:

• and with* � the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102)

The charity constitutes a public benefit entity as defined by FRS 102.*

�

1.2 Going concern

If there are material uncertainties related to events or conditions that cast significant doubt on the charity's ability to continue as a going concern, please provide the following details or state "Not applicable", if appropriate:

An explanation as to those factors that The trustees annual report contains significant information about the support the conclusion that the charity is a steps that the charity is taking to improve the financial results to going concern; ensure that income covers costs going forward. Disclosure of any uncertainties that make the The charity has incurred significant trading losses over the period going concern assumption doubtful; from mid September to the end of March. These are described in more detail in the Trustees Annual report

Where accounts are not prepared on a going concern basis, please disclose this fact together with the basis on which the trustees prepared the accounts and the reason why the charity is not regarded as a going

1.3 Change of accounting policy

The accounts present a true and fair view and no changes have been made to the accounting policies adopted in note { }.

note { }.
Yes
No		 � * -Tick as appropriate
�
Please disclose :
(i) the nature of the change in accounting policy;
(ii) the reasons
provides more r
and		 why applying the new accounting policy
eliable and more relevant information;
(iii) the amount of the adjustment for each line affected in
the current period, each prior period presented and the
aggregate amount of the adjustment relating to periods
before thosepresented, 3.44 FRS102 SORP.

1.4 Changes to accounting estimates

No changes to accounting No changes to accounting estimates have occurred in the reportingperiod(3.46 FRS102 SORP). estimates have occurred in the reportingperiod(3.46 FRS102 SORP).
Yes* � * -Tick as appropriate
No* �
Please disclose :
(i) the nature of any changes;
(ii) the effect of
assets and liabi		 the change on income and expense or
lities for the current period; and
(iii) where practicable, the effect of the change in one or
more future periods.
No material prior year erro
1.5 Material prior year err		 No material prior year erro
1.5 Material prior year err		 r have been identified in the reporting period (3.47 FRS102 SORP).
ors		 r have been identified in the reporting period (3.47 FRS102 SORP).
ors
Yes*
 �
* -Tick as appropriate
No* �
Please disclose :
(i) the nature of the prior period error;
(ii) for each prior period presented in the accounts, the
amount of the correction for each account line item
affected; and
(iii) the amount of the correction at the beginning of the
earliestpriorperiodpresented in the accounts.

Page 20

Section C Notes to the accounts (cont

Recognition of income
Grants specific to capital
expenditure
Grants which relate to specific fixed assets are amortised to the profit and loss account
over the useful economic lives of the assets which the grants relate to
Donated services and facilities that are consumed immediately are recognised as income
with an equivalent amount recognised as an expense under the appropriate heading in
the SOFA.
Donated services and
facilities
This is only included in the SoFA once the charity has provided the related goods or
services or met the performance related conditions.
The cost of any stock of goods donated for distribution to beneficiaries is deemed to be
the fair value of those gifts at the time of their receipt and they are recognised on receipt.
In the reporting period in which the stocks are distributed, they are recognised as an
expense at the carrying amount of the stocks at distribution.
Donated goods for resale are measured at fair value on initial recognition, which is the
expected proceeds from sale less the expected costs of sale, and recognised in 'Income
from other trading activities' with the corresponding stock recognised in the balance sheet.
On its sale the value of stock is charged against 'Income from other trading activities' and
the proceeds from sale are also recognised as 'Income from other trading activities'.
Goods donated for on-going use by the charity are recognised as tangible fixed assets
and included in the SoFA as incoming resources when receivable.
Donated goods are measured at fair value (the amount for which the asset could be
exchanged) unless impractical to do so.
Contractual income and
performance related
grants
Gifts in kind for use by the charity are included in the SoFA as income from donations
when receivable.
Offsetting
Grants and donations
Note 2 Accounting policies
Government grants
The charity has received government grants in the reporting period
Legacies
Tax reclaims on donations
and gifts
Legacies are included in the SOFA when receipt is probable, that is, when there has been
grant of probate, the executors have established that there are sufficient assets in the
estate and any conditions attached to the legacy are either within the control of the charity
or have been met.
2.1 INCOME
Donated goods
In the case of performance related grants, income must only be recognised to the extent
that the charity has provided the specified goods or services as entitlement to the grant
only occurs when the performance related conditions are met (5.16 FRS 102 SORP).
Gift Aid receivable is included in income when there is a valid declaration from the donor.
Any Gift Aid amount recovered on a donation is considered to be part of that gift and is
treated as an addition to the same fund as the initial donation unless the donor or the
terms of the appeal have specified otherwise.
There has been no offsetting of assets and liabilities, or income and expenses, unless
required or permitted by the FRS 102 SORP or FRS 102.
Donated services and facilities are included in the SOFA when received at the value of
the gift to the charity provided the value of the gift can be measured reliably.
Income is included in the Statement of Financial Activities (SoFA) when:
� the charity becomes entitled to the resources;
� it is more likely than not that the trustees will receive the resources;
� the monetary value can be measured with sufficient reliability.
Grants and donations are only included in the SoFA when the general income recognition
criteria are met (5.10 to 5.12 FRS102 SORP).		 Yes
No
N/a*		 Yes
No
N/a*		 Yes
No
N/a*
� � �
Yes
No
N/a*
� � �
Yes
No
N/a*
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Yes
No
N/a*
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Yes
No
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No
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No
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Yes
No
N/a*
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Yes
No
N/a*
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No
N/a*
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Yes
No
N/a*
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Yes
No
N/a*
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Yes
No
N/a*
� � �
Yes
No
N/a*
� � �
Yes
No
N/a*
� � �
Yes
No
N/a*
� � �

Page 21

Support costs

The charity has incurred expenditure on support costs.

Volunteer help The value of any voluntary help received is not included in the accounts but is described
in the trustees’ annual report.
Income from interest, This is included in the accounts when receipt is probable and the amount receivable can
royalties and dividends be measured reliably.
Income from membership Membership subscriptions received in the nature of a gift are recognised in Donations and
subscriptions Legacies.
Membership subscriptions which gives a member the right to buy services or other
benefits are recognised as income earned from the provision of goods and services as
income from charitable activities.
Settlement of insurance
claims		 Insurance claims are only included in the SoFA when the general income recognition
criteria are met (5.10 to 5.12 FRS102 SORP) and are included as an item of other income
in the SoFA.
Investment gains and
losses		 This includes any realised or unrealised gains or losses on the sale of investments and
any gain or loss resulting from revaluing investments to market value at the end of the
year.
2.2 EXPENDITURE AND LIABILITIES
Liabilities are recognised where it is more likely than not that there is a legal or
Liability recognition constructive obligation committing the charity to pay out resources and the amount of the
obligation can be measured with reasonable certainty.
Governance and support Support costs have been allocated between governance costs and other support.
costs Governance costs comprise all costs involving public accountability of the charity and its
compliance with regulation and good practice.
Support costs include central functions and have been allocated to activity cost categories
on a basis consistent with the use of resources, eg allocating property costs by floor
areas, or per capita, staff costs by the time spent and other costs by their usage.
Grants with performance Where the charity gives a grant with conditions for its payment being a specific level of
conditions service or output to be provided, such grants are only recognised in the SoFA once the
recipient of the grant has provided the specified service or output.
Grants payable without Where there are no conditions attaching to the grant that enables the donor charity to
performance conditions realistically avoid the commitment, a liability for the full funding obligation must be
recognised.
Redundancy cost The charity made no redundancy payments during the reporting period.
Deferred income No material item of deferred income has been included in the accounts.
Creditors due within one The charity has creditors which are measured at settlement amounts less any trade
year discounts
Creditors due within more
than one year
Grants received relating to specific fixed assets are credited to "deferred income from
capital grants" in the balance sheet and amortised to the profit and loss account over the
useful economic lives of the assets which the grants relate to
A liability is measured on recognition at its historical cost and then subsequently
Provisions for liabilities measured at the best estimate of the amount required to settle the obligation at the
reporting date
Basic financial
instruments		 The charity accounts for basic financial instruments on initial recognition as per paragraph
10.7 FRS102 SORP. Subsequent measurement is as per paragraphs 11.17 to 11.19,
FRS102 SORP.

2.3 ASSETS Tangible fixed assets for These are capitalised if they can be used for more than one year, and cost at least use by charity They are valued at cost. The depreciation rates and methods used are disclosed in note 14. Fixed assets which have been funded by grants which are specific to the asset are shown under restricted income funds in the balance sheet

Yes
No
N/a*		 Yes
No
N/a*		 Yes
No
N/a*
� � �
Yes
No
N/a*
� � �
Yes
No
N/a*
� � �
Yes
No
N/a*
� � �
Yes
No
N/a*
� � �
Yes
No
N/a*
� � �
Yes
No
N/a*
� � �
Yes
No
N/a*
� � �
Yes
No
N/a*
� � �
Yes
No
N/a*
� � �
Yes
No
N/a*
� � �
Yes
No
N/a*
� � �
Yes
No
N/a*
� � �
Yes
No
N/a*
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Yes
No
N/a*
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Yes
No
N/a*
� � �
Yes
No
N/a*
� � �
Yes
No
N/a*
� � �
Yes
No
N/a*
� � �

Page 22

The charity has intangible fixed assets, that is, non-monetary assets that do not have Intangible fixed assets physical substance but are identifiable and are controlled by the charity through custody or legal rights. The amortisation rates and methods used are disclosed in note 15.

They are valued at cost.

Heritage assets The charity has heritage assets, that is, non-monetary assets with historic, artistic,
scientific, technological, geophysical or environmental qualities that are held and
maintained principally for their contribution to knowledge and culture. The depreciation
rates and methods used as disclosed in note 16.
They are valued at cost.
Fixed asset investments in quoted shares, traded bonds and similar investments are
Investments valued at initially at cost and subsequently at fair value (their market value) at the year
end. The same treatment is applied to unlisted investments unless fair value cannot be
measured reliably in which case it is measured at cost less impairment.
Investments held for resale or pending their sale and cash and cash equivalents with a
maturity date of less than 1 year are treated as current asset investments
Stocks and work in Stocks held for sale as part of non-charitable trade are measured at the lower or cost or
progress net realisable value.
Goods or services provided as part of a charitable activity are measured at net realisable
value based on the service potential provided by items of stock.
Work in progress is valued at cost less any foreseeable loss that is likely to occur on the
contract.
Debtors (including trade debtors and loans receivable) are measured on initial recognition
Debtors at settlement amount after any trade discounts or amount advanced by the charity.
Subsequently, they are measured at the cash or other consideration expected to be
received.
Current asset investments The charity has investments which it holds for resale or pending their sale and cash and
cash equivalents with a maturity date less than one year. These include cash on deposit
and cash equivalents with a maturity of loss than one year held for investment purposes
rather than to meet short-term cash commitments as they fall due.
They are valued at fair value except where they qualify as basic financial instruments.
Yes
No
N/a*		 Yes
No
N/a*		 Yes
No
N/a*
� � �
Yes
No
N/a*
� � �
Yes
No
N/a*
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Yes
No
N/a*
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Yes
No
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Yes
No
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No
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No
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No
N/a*
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No
N/a*
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Yes
No
N/a*
� � �
Yes
No
N/a*
� � �

POLICIES ADOPTED ADDITIONAL TO OR DIFFERENT FROM THOSE ABOVE

Page 23

Section C Notes to the accounts (cont)

Note 3 Income

Note 3 Income
Other informati
Donations
and legacies:
Charitable
activities:
Separate
material item
of income
Other:
Income from
investments:
Other trading
activities:
TOTAL INCO		 Analysis of income Unrestricted
funds
Restricted
income
funds
Endowment
funds
Total funds
Prior year
£
£
£
£
£
Donations and gifts 2,932 - - 2,932 106,663

Gift Aid		 - - - - 2,903
Legacies - - - - -
General grants provided by government and
other charities towards core funds		 18,083 - - 18,083 76,424
Membership subscriptions and sponsorships
which are in substance donations		 - - - -
Donated goods, facilities and services - - - - -

Other		 - - - -
Total 21,015 - - 21,015 185,890
Income frompublic swimmingactivities 272,984 - - 272,984 107,929
Income frompool hire 158,030 - - 158,030 82,779
Income from school swimming lessons 43,720 - - 43,720 21,289
Income from amortisation of capital grants - 28,598 - 28,598 16,883
Other income 4,291 - - 4,291 896
Total 479,024 28,598 - 507,622 229,776
Income from sale of swimwear, swim
equipment and vendingmachines
 54,229 - - 54,229 16,753
Income from fundraising events - - - - 4,147
Income from sponsorship by local businesses - - - - 650
Other - - - - -
Total 54,229 - - 54,229 21,550
Interest income - - - - -
Dividend income - - - - -
Rental and leasing income - - - - -

Other		 - - - - -
Total - - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Total - - - - -
Conversion of endowment funds into income - - - - -
Gain on disposal of a tangible fixed asset held
for charity's own use
-		 - - - -

Gain on disposal of a programme related
investment		 - - - - -
Royalties from the exploitation of intellectual
property rights		 - - - - -

Other		 - - - - -
Total - - - - -
on:
ME
554,269 28,598 - 582,867 437,216
All income in the prior year was unrestricted except for:
(please provide description and amounts)
Where any endowment fund is converted into income in the
prior period, please give the reason for the conversion.
Where any endowment fund is converted into income in the
reporting period, please give the reason for the conversion.
Within the income items above the following items are
material: (please disclose the nature, amount and any prior
year amounts)
This year: Where sums originally denominated in foreign
currency have been included in income, explain the basis on
which those sums have been translated into sterling (or the
currency in which the accounts are drawn up).
Last year: Where sums originally denominated in foreign
currency have been included in income, explain the basis on
which those sums have been translated into sterling (or the
currency in which the accounts are drawn up).

Page 24

Section C Notes to the accounts (cont)

Note 4 Analysis of receipts of government grants

Government grant 1
Government grant 2
Government grant 3
Government grant 4
Government grant 5
Government grant 6
Government grant 1
Government grant 2
Government grant 3
Other
Please provide details of any
unfulfilled conditions and other
contingencies attaching to grants
that have been recognised in
income.
Please give details of other forms of
government assistance from which
the charity has directly benefited.		 This year
£
Description		 This year
£
Description		 This year
£
Description
Gateshead Council Pool plant replacement and refurbishment grant 31,252

National Lottery awards for all		 20,000
Total 51,252
Description Last year
£
Community Ownership Fund-relating to capital items 222,383
Community Ownership Fund-contribution to core costs
 50,000

Sport England-relating to a capital item Crowdfunding campaign 2		 10,000

Sport England-contribution to core costs Crowdfunding campaign 1		 8,000
Total
290,383
Thisyear
Lastyear
There are no unfulfilled conditions relating to these
grants		 There are no unfulfilled conditions relating to these
grants
Thisyear
Lastyear
Not applicable Not applicable

Page 25

Section C Notes to the accounts (cont)

Note 5 Donated goods, facilities and services

Thisyear
Use of property
Other - H&S equipment and IT infrastructure donated by local organisations
Seconded staff		 Thisyear
Use of property
Other - H&S equipment and IT infrastructure donated by local organisations
Seconded staff		 This year
Last year
£
£		 This year
Last year
£
£
- -
- -
- 5,440
- 5,440
Lastyear
Please provide details of the
accounting policy for the recognition
and valuation of donated goods,
facilities and services.		 Goods donated for ongoing use by the charity in
carrying out its activities are recognised as
tangible fixed assets with the corresponding gain
recognised as income from donations in the
SOFA. Donated goods held as tangible fixed
assets are depreciated over their useful economic
lives
Goods donated for ongoing use by the charity in
carrying out its activities are recognised as
tangible fixed assets with the corresponding gain
recognised as income from donations in the
SOFA. Donated goods held as tangible fixed
assets are depreciated over their useful
economic lives
Please provide details of any
unfulfilled conditions and other
contingencies attaching to resources
from donated goods and services not
recognised in income.
Please give details of other forms of
other donated goods and services
not recognised in the accounts, eg
contribution of unpaid volunteers.
Note 18 provides details of the contribution made
byunpaid volunteers duringtheyear

Page 26

Section C Notes to the accounts (cont)

Note 6 Expenditure

Analysis
Expenditure on raising funds:		 This year This year This year This year Last year Last year Last year Last year
Unrestricted
funds		 Restricted
income
funds		 Endowment
funds		 Total funds Unrestricted
funds
Restricted
income
funds		 Endowment
funds		 Total
funds
£ £ £ £ £ £ £ £
Incurred seeking donations - - - - - - - -
Incurred seeking legacies - - - - - - - -
Incurred seeking grants - - - - - - - -
Operating membership schemes and social lotteries - - - - - - - -
Staging fundraising events - - - - - - - -
Fundraising agents - - - - - - - -
Operating charity shops - - - - - - - -
Operating a trading company undertaking non-charitable trading activity -
- - - - - - -
Advertising, marketing, direct mail and publicity - - - - - - - -
Start up costs incurred in generating new sources of future income - - - - - - - -
Database development costs - - - - - - - -
Other trading activities - - - - - - - -
Investment management costs: - - - - - - - -
Portfolio management costs - - - - - - - -
Cost of obtaining investment advice - - - - - - - -
Investment administration costs - - - - - - - -
Intellectual property licencing costs - - - - - - - -
Rent collection, property repairs and maintenance charges - - - - - - - -
Total expenditure on raising funds - - - - - - - -
Expenditure on charitable activities:
Payroll costs 324,465 - - 324,465 185,984 - - 185,984
Gas 51,891 - - 51,891 44,013 - - 44,013
Electricity 54,076 - - 54,076 35,290 - - 35,290
Water 18,551 - - 18,551 10,892 - - 10,892
Repairs and cyclical maintenance 15,813 - - 15,813 10,349 - - 10,349
Insurance 21,092 - - 21,092 14,306 - - 14,306
Chemicals,materials and equipment 19,192 - - 19,192 15,755 - - 15,755
Depreciation 5,442 28,598 - 34,040 2,432 16,883 - 19,315
Cost of swimmingkit and vendingmachine sales 35,957 - - 35,957 11,445 - - 11,445
Other costs 26,876 - - 26,876 30,013 - - 30,013
Total expenditure on charitable activities 573,353 28,598 - 601,952 360,479 16,883 - 377,362
Separate material item of expense
- - - - - - - -
Total - - - - - - - -
Other - - - - - - - -
Total other expenditure
TOTAL EXPENDITURE		 - - - - - - - -
573,353 28,598 - 601,952 360,479 16,883 - 377,362

Other information:

Analysis of expenditure on charitable activities

Analysis of expenditure on charitable activities
Thisyear Lastyear
Activity or programme Activities
undertaken
directly		 Grant
funding of
activities
Support
Costs		 Total this
year		 Activities
undertaken
directly
Grant
funding of
activities
Support
Costs		 Total last
year
£ £ £ £ £ £ £ £
Activity1 - - - - - - - -
Activity2 - - - - - - - -
Other - - - - - - - -
Total - - - - - - - -

This year: Where sums originally denominated in foreign currency have been included in expenditure, explain the basis on which those sums have been translated into sterling (or the currency in which the accounts are drawn up).

Last year: Where sums originally denominated in foreign currency have been included in expenditure, explain the basis on which those sums have been translated into sterling (or the currency in which the accounts are drawn up).

Page 27

Section C Notes to the accounts

Note 7 Details of certain types of expenditure

Note 7.1 Fees for examination of the accounts

Please provide details of the amount paid for any statutory external scrutiny of accounts and other services provided by your independent examiner. If nothing was paid please enter '0' in the appropriate box(es).

Note 7.1 Fees for examination of the accounts
Please provide details of the amount paid for any statutory external scrutiny of
accounts and other services provided by your independent examiner. If nothing
was paid please enter '0' in the appropriate box(es).
Tax advisory fees
Other fees (for example: financial advice, consultancy, accountancy services) paid
to the independent examiner
Independent examiner’s fees
Assurance services other than independent examination		 This year
£		 Last year
£
600 570
210
- -
-
 -

Page 28

Section C Notes to the accounts (cont)

Note 8 Paid employees

Please complete this note if the charity has any employees (transactions with Trustees dealt with in Note 28)

8.1 Staff Costs

8.1 Staff Costs
This year:
Last year:
Salaries and wages
Please provide details of expenditure on staff working for the
charity whose contracts are with and are paid by a related party
Social security costs
Other employee benefits
Total staff costs
Pension costs (defined contribution scheme)
Please provide details of expenditure on staff working for the
charity whose contracts are with and are paid by a related party		 This year
£		 Last year
£
317,820 179,657
4,239 4,011
2,406 2,316
- -
324,465 185,984
Not applicable
Not applicable

Please give details of the number of employees whose total employee benefits (excluding employer pension costs) fell within each band of £10,000 from £60,000 upwards. If there are no such transactions, please enter 'true' in the box provided.

No employees received employee benefits (excluding employer
pension costs) for the reporting period of more than £60,000		 No employees received employee benefits (excluding employer
pension costs) for the reporting period of more than £60,000		 TRUE TRUE
Band Number of employees
Thisyear Lastyear
£60,000 to £69,999 - -
£70,000 to £79,999 - -
£80,000 to £89,999 - -
£90,000 to £99,999 - -
£100,000 to £109,999 - -
Fundraising
Charitable Activities
Governance
Other
Total
Please provide the total amount paid to key management
8.2 Average head count in the year
The parts of the charity in which the
employees work
Thisyear Lastyear
£ £
38,975 28,128
This year
Number		 Last year
Number
Fundraising - -
Charitable Activities 30 19
Governance - -
Other - -
Total 30 19

Page 29

8.3 Ex-gratia payments to employees and others (excluding trustees) Please complete if an ex-gratia payment is made.

Please explain the nature of the
payment		 This year
Last year
Please state the legal authority or
reason for making the payment		 This year
Last year
Please state the amount of the payment
a right to an asset)		 (or value of any waiver of
Thisyear Lastyear
£ £
-
 -

8.4 Redundancy payments

Please complete if any redundancy or termination payment is made in the period.

Total amount of payment
The nature of the payment (cash, asset
etc.)
The extent of redundancy funding at the balance sheet date		 Thisyear Lastyear
£ £
- -
Thisyear Lastyear
£ £
- -
Please state the accounting policy for any redundancy or
termination payments

Page 30

Section C Notes to the accounts (cont)

Note 9 Defined contribution pension scheme or defined benefit scheme accounted for as a defined contribution scheme.

9.1 Please complete this note if a defined contribution pension scheme is operated

Amount of contributions recognised in the SOFA as an expense
Please explain the basis for allocating the liability and expense of
defined contribution pension scheme between activities and
between restricted and unrestricted funds.		 Thisyear Lastyear
£ £
2,406 2,316
All pension
contributions have
been allocated to
unrestricted funds as
the restricted funds
all relate to capital
investment rather
than the operation of
the pool

9.2 Please complete this section where the charity participates in a defined benefit pension plan but is unable to ascertain its share of the underlying assets and liabilities.

Please confirm that although the scheme is accounted for as a defined contribution plan, it is a defined benefit plan. Please provide such information as is available about the plan's surplus or deficit and the implications, if any, for the reporting charity this year and last year, if different

9.3 Please complete this section where the charity participates in a multi-employer defined benefit pension plan that is accounted for as a defined contribution plan.

Describe the extent to which the charity can be liable to the plan for other entities' obligations under the terms and conditions of the multi-employer plan. If this is different for last year, provide details Provide an explanation of how any liability arising from an agreement with a multi-employer plan to fund a deficit has been determined. If this is different for last year, provide details

Page 31

Section C Notes to the accounts (cont)

Note 10 Tangible fixed assets Please complete this note if the charity has any tangible fixed assets

10.1 Cost or valuation

At the beginning of
the year
Additions
Revaluations
Disposals
Transfers
At end of the year
Basis*
 Rate
At beginning of the
year
Disposals
Depreciation
Impairment
Transfers
At end of the year
Net book value at the
beginning of the year
Net book value at the
end of the year
10.4 Impairment
10.3 Net book value
10.2 Depreciation an*		 Leasehold land &
buildings		 Pool and health and
safety equipment		 Plant, machinery and
motor vehicles
IT and other office
equipment		 Total
£ £ £ £ £
26,804 17,169 306,391 11,683 362,047
1,540 5,676 12,303 1,721 21,240
- - - - -
- - - - -
- - - - -
28,344 22,845 318,694 13,404 383,287
d impairments
Straight line Straight line Straight line Straight line Straight line

10 year life		 2 to 20 years 5 to 15 years 4 to 10 years
1,857 1,434 15,286 1,337 19,914
- - - - -
2,783 2,831 25,925 2,501 34,040
- - - - -
- - - - -
4,640 4,265 41,211 3,838 53,954
24,947 15,735 291,105 10,346 342,133
23,704 18,580 277,483 9,566 329,333

This year: Please provide a description of the events and
circumstances that led to the recognition or reversal of an
impairment loss.
Last year: Please provide a description of the events and
circumstances that led to the recognition or reversal of an
impairment loss.
10.5 Revaluation
the effective date of the revaluation
If an accounting policy of revaluation is adopted, please provide:
the carrying amount that would have been recognised had
the assets been carried under the cost model.
10.6 Other disclosures
the name of independent valuer, if applicable
the methods applied and significant assumptions		 This year
Last year
- -
Thisyear Lastyear
£ £
(i) Please state the amount of borrowing costs, if any, capitalised in the
construction of tangible fixed assets and the capitalisation rate used.		 - -
(ii) Please provide the amount of contractual commitments for the acquisition
of tangible fixed assets.		 - -
(iii) Details of the existence and carrying amounts of property, plant and
equipment to which the charity has restricted title or that are pledged as
security for liabilities.

** Please indicate the method of depreciation by deleting the method not applicable (SL = straight line; RB = reducing balance). Also

Page 32

Section C Notes to the accounts

Note 11 Stocks Please complete this note if the charity holds any stock items

11.1 Please state the carrying amount of stock and work in progress analysed between activities.

between activities.
Swimwear &
equipment
£
Charitable activities:
Opening
-
Added in period
-
Expensed in period
-
Impaired
-
Closing
-
Other trading activities:
Opening
1,949
Added in period
7,062
Expensed in period
7,816
Impaired
-
Closing
1,195
Other:
Opening
-
Added in period
-
Expensed in period
-
Impaired
-
Closing
-
Total this year
1,195
Total previous year
-
11.2 Please specify the carrying amount of any
stocks pledged as security for liabilities		 Stock
Swimwear &
equipment		 Vending
machine stock		 Chemicals
stock		 Total stock
£ £ £ £
- - - -
- - - -
- - - -
- - - -
- - - -
1,949 303 1,748 4,000
7,062 26,297 14,732 48,091
7,816 24,261 15,221 47,299
- - - -
1,195 2,339 1,259 4,792
- - - -
- - - -
- - - -
- - - -
- - - -
1,195 2,339 1,259 4,792
- -
£
This year
This year
£

Page 33

Section C Notes to the accounts (cont)

Note 12 Debtors and prepayments

Please complete this note if the charity has any debtors or prepayments.

12.1 Analysis of debtors

12.1 Analysis of debtors
Total
Trade debtors
Accrual for unbilled income
Accrual for grants due from funders
Prepayments and accrued income		 This year
£		 Last year
£
206.7 127.6
3,252.2 3,082.3
21,655.1 15,876.4
- 7,011.0
25,113.9 26,097.3

Complete 12.2 where a material debtor is recoverable more than a year after the reporting date.

12.2 Disclosure of debtors recoverable in more than 1 year (included in debtors above)

Total
Trade debtors
Prepayments and accrued income
Other debtors		 This year
£		 Last year
£
- -
- -
- -
- -

Page 34

Section C Notes to the accounts (cont)

Note 13 Creditors and accruals

Please complete this note if the charity has any creditors or accruals.

13.1 Analysis of creditors


Bank loans and overdrafts
Trade creditors
Accruals for electricity, gas, water and other costs
Income received in advance from schools
Taxation, national insurance and pensions
Deferred grant income
Loan from trustee
Total		 Amounts falling due
within one year		 Amounts falling due
within one year		 Amounts falling due after
more than one year		 Amounts falling due after
more than one year
This year
£		 Last year
£		 This year
£		 Last year
£
- - - -
- - - -
15,866 22,927 - -
3,375 2,825
5,609 5,441 - -
3,750 5,333 - -
1,200 - 8,800
29,800 36,526 8,800 -

13.2 Deferred income from capital grants

Please complete this note if the charity has deferred income.

Please explain the reasons why income is deferred.
Movement in deferred income account
Balance at the start of the reporting period
Amounts added in current period
Amounts amortised to income in current period
Amounts released to income from previous periods
Balance at the end of the reporting period		 This year Last year Last year
Birtley Community Pool
received £51.3k of funding
for investment in specific
assets. Of this income,
£28.6k has been amortised
to the profit and loss
account in the year to
~~31 03 26~~		 Birtley Community Pool
received £311.1k of funding
for investment in specific
assets. Of this income,
£16.9k has been amortised
to the profit and loss
account in the year to
~~31 03 25~~
This year
£		 Last year
£
294,186 -
51,252 311,069
- 28,598 - 16,883
- 6,500 -
310,340 294,186

Page 35

Section C Notes to the accounts (cont)

Till float
Short term deposits
Cash at bank and on hand
Total
Note 14 Cash at bank and in hand
Short term cash investments (less than 3 months maturity date)
This year
£		 Last year
£
- -
- -
27,986 15,851
500 500
28,486 16,351

Page 36

Section C Notes to the accounts (cont)

Note 15 Fair value of assets and liabilities

15.1 Please provide details of the charity's
exposure to credit risk (the risk of incurring
a loss due to a debtor not paying what is
owed) , liquidity risk (the risk of not being
able to meet short term financial demands)
and market risk (the risk that the value of
an investment will fall due to changes in
the market) arising from financial
instruments to which the charity is exposed
at the end of the reporting period and
explain how the charity manages those
risks.		 Thisyear
Lastyear		 Thisyear
Lastyear


Birtley Community Aquatic Centre has a minimal
risk of debtors not paying what is owed. The
outstanding balance at the year end is just
£207. The accrual for unbilled income for
£21.7k mainly relates to pool hire customers
who all have healthy financial positions and all
have paid the amounts included in the accrual
by the end of April 2026. Only one amount in
the accrual remains unpaid at the end of May
2026, which is for £128 from Parking Eye for
Birtley Community pool's share of parking
charges for the quarter to 31st March 2026.

15.2 Please give details of the amount of change in the fair value of basic financial instruments (debtors, creditors, investments (see section 11, FRS 102 SORP)) measured at fair value through the SoFA that is attributable to changes in credit risk.

Page 37

Section C Notes to the accounts (cont)

Note 16 Events after the end of the reporting period

Please complete this note events (not requiring adjustment to the accounts) have occurred after the end of the reporting period but before the accounts are authorised which relate to conditions that arose after the end of the reporting period.

Please provide details of the nature of the
event
Provide an estimate of the financial effect
of the event or a statement that such an
estimate cannot be made		 Thisyear
Lastyear		 Thisyear
Lastyear

Birtley Community Aquatic Centre received
a significant grant from the Sir James Knott
Fund relating to the solar panels project
The amount of the grant was £17,000. This
has not been accrued at the year end as the
grant award date was April 27th 2026

Page 38

Section C Notes to the accounts (cont)

Note 17 Transactions with trustees and related parties

If the charity has any transactions with related parties (other than the trustee expenses explained in guidance notes) details of such transactions should be provided in this note. If there are no transactions to report, please enter “True” in the box or "False" if there are transactions to report.

17.1 Trustee remuneration and benefits

This year

None of the trustees have been paid any remuneration or received any other benefits from an employment with TRUE their charity or a related entity (True or False)

In the period the charity has paid trustees remuneration and benefits. Please give the amount of, and legal authority for, any remuneration or other benefits paid to a trustee by the charity or any institution or company connected with it.

Name of trustee Legal authority (eg order,
governing document)		 Amounts paid or benefit value Amounts paid or benefit value Amounts paid or benefit value Amounts paid or benefit value Amounts paid or benefit value
Remuneration Pension
contribution		 Redundancy
(including loss
of office)/ex
gratia
Other		 TOTAL
£ £ £ £ £
0.00 - - - -
0.00 - - - -
0.00 - - - -
0.00 - - - -
Please give details of why remuneration or other employment
benefits werepaid.
Where an ex gratia payment has been made to a trustee, provide an
explanation of the nature of the payment.
If a third party has been reimbursed for providing one or more
trustees, state the nature of the payment and amount of the
reimbursement.
State the number of trustees to whom retirement benefits are
accruing under a defined contribution pension scheme.

Last year

None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity (True or False)

TRUE

In the period the charity has paid trustees remuneration and benefits. Please give the amount of, and legal authority for, any remuneration or other benefits paid to a trustee by the charity or any institution or company connected with it.

Name of trustee Legal authority (eg order,
governing document)		 Amounts paid or benefit value Amounts paid or benefit value Amounts paid or benefit value Amounts paid or benefit value Amounts paid or benefit value
Remuneration Pension
contribution		 Redundancy
(including loss
of office)/ex
gratia
Other		 TOTAL
£ £ £ £
0.00 - - - -
0.00 - - - -
0.00 - - - -
0.00 - - - -
Please give details of why remuneration or other employment
benefits were paid.
Where an ex gratia payment has been made to a trustee, provide an
explanation of the nature of thepayment.
If a third party has been reimbursed for providing one or more
trustees, state the nature of the payment and amount of the
reimbursement.
State the number of trustees to whom retirement benefits are
accruing under a defined contribution pension scheme.

Page 39

17.2 Trustees' expenses

If the charity has paid trustees expenses for fulfilling their duties, details of such transactions should be provided in this note. If there are no transactions to report, please enter “True” in the box below. If there are transactions to report, please enter "False".

No trustee expenses have been incurred (True or False) TRUE
Type of expenses reimbursed This year Last year
£ £
Travel - -
Subsistence - -
Accommodation - -
Other (please specify): - -
- -
TOTAL - -

Please provide the number of trustees reimbursed for expenses or who had expenses paid by the charity

17.3 Transaction(s) with related parties

Please give details of any transaction undertaken by (or on behalf of) the charity in which a related party has a material interest, including where funds have been held as agent for related parties. If there are no such transactions, please enter 'true' in the box provided.

This year

There have been no related party transactions in the reporting period (True or False)

FALSE

Name of the trustee
or related party		 Relationship
to charity		 Description of the
transaction(s)		 Amount Balance at
period end		 Provision for bad debts
at period end		 Amounts
written off
during
reporting
period
Matthew Grant Trustee Loan made to the charity £10,000.00 £10,000.00 Not applicable Not applicable
Dean Cox Trustee Donation made to the charity £500.00 Not applicable Not applicable Not applicable

In relation to the transactions above, please provide the terms and conditions, including any security and the nature of any payment (consideration) to be provided in settlement.

Matthew Grant provided an interest free loan of £10,000 to Birtley Community Aquatic Centre on January 29th 2026. A loan agreement was drawn up between Matthew Grant and BCAC for a total available loan of £20,000, which was approved at the Trustees meeting on January 14th 2026. Half of the available loan amount was drawn down on January 29th 2026. The loan is interest free and is repayable at £100 per month from April 1st 2026 until July 1st 2035.

For any related party, please provide details of any guarantees given or received.

Not applicable

Last year

There have been no related party transactions in the reporting period (True or False) There have been no related party transactions in the reporting period (True or False) There have been no related party transactions in the reporting period (True or False) There have been no related party transactions in the reporting period (True or False) There have been no related party transactions in the reporting period (True or False) There have been no related party transactions in the reporting period (True or False) FALSE FALSE
Name of the trustee
or related party		 Relationship
to charity		 Description of the
transaction(s)		 Amount Balance at
period end		 Provision for bad debts
at period end		 Amounts
written off
during
reporting
period
Matthew Grant Trustee Donations made to the charity £60,290.00 Not applicable Not applicable Not applicable
Yvonne Probert Trustee Donations made to the charity £200.00 Not applicable Not applicable Not applicable
Tracy Graham Trustee Donations made to the charity £300.00 Not applicable Not applicable Not applicable
Jackie Mowbray Trustee Donations made to the charity £127.00 Not applicable Not applicable Not applicable
Rebecca Scott Trustee Donations made to the charity £97.00 Not applicable Not applicable Not applicable
Dean Cox Trustee Donations made to the charity £500.00 Not applicable Not applicable Not applicable

Matthew Grant donated £350 to the two Crowdfunding campaigns and has made a In relation to the transactions above, please provide the terms and further donation of £59,940 to Birtley Community Aquatic Centre. He has not required conditions, including any security and the nature of any payment any terms or conditions for the donation of £59,940 to be put in place. All other donations were made by trustees during the two Crowdfunding campaigns that were (consideration) to be provided in settlement. run to raise funding towards the reopening of Birtley Community Pool in autumn 2023 and summer 2024 For any related party, please provide details of any guarantees given or received.

Page 40

----- Start of picture text -----
Section C Notes to the accounts (cont)
Note 18 Additional Disclosures
The following are significant matters which are not covered in other notes and need to be included to
provide a proper understanding of the accounts. If there is insufficient room here, please add a separate
sheet.
Birtley Community Aquatic Centre has a team of very committed trustees and volunteers, many of whom have have worked
together since the summer of 2023 on the project to reopen the pool. Since we reopened the pool in September 2024, the
volunteers have recorded their volunteering hours as this was a reporting requirement for one of our funders. The nine trustees
have together contributed 3,748 hours between April 1st 2025 and March 31st 2026. Other volunteers have contributed 701
hours during the same period. The contributions made by trustees and volunteers during this period included the following
activities:
1. The trustees and board secretary participated in regular trustee meetings led by our chair
2. Trustees also participated in regular sub group meetings covering Customers, HR, Facilities & Plant and Finance
3. The chair is the line manager for the Senior Operations Manager and provides mentoring and coaching guidance
4. The treasurer runs the monthly payroll, submitted multiple funding applications and liaised with the local schools
5. The operational trustee has supported the manager and staff in operating, maintaining and repairing the assets
6. The HR trustee has led the recruitment and produced contracts and HR policies for staff
7. The treasurer and assistant treaturer have produced the management accounts each month
8. The customer subgroup has developed and distributed a wide range of marketing material to promote the pool
9. Trustees and volunteers have worked on the pool reception regularly at busy times to support the staff
10.Trustees and volunteers have also undertaken a variety of asset repairs at the pool, minimising use of contractors.
The work undertaken by unpaid trustees and volunteers is critical to the success of the pool as we are undertaking many
functions which are required to run the pool at no cost. Commercial organisations would need to pay employees or
suppliers to provide these functions. If BCAC had to pay for all these functions, the income from pool activities would be
insufficient to cover its costs.
----- End of picture text -----

Page 41

Section C Notes to the accounts (cont)

Note 19 Reconciliation of net income (expenditure) to net cash flow from operating activities

Adjustments for:
Total
Depreciation charges (note 10)
Net (expenditure) / income for the reporting period
Increase in stocks (note 11)
Decrease / (increase) in debtors (note 12)
(Decrease) / increase in creditors (note 13)
Increase in deferred income (note 13)		 This year
£		 Last year
£
-19085 57869
34040 19914
-792
-4000
983 -26097
-7925 36526
16154 294186
23375 378398

Page 42

Section C Notes to the accounts (cont)

Note 20 Analysis of changes in net debt

Cash at bank and in hand (note 14)
Loans falling due within one year (note 13)
Loans falling due after more than one year (note 13)
Finance lease obligations
Total		 At 010425
£		 Cash flows
£		 New Finance
leases
£
At 310326
£
16,351 12,135 - 28,486
- 1,200 - -
- 8,800 - -
- - - -
16,351 22,135 - 28,486

Page 43