**Birtley Community Aquatic Centre**
## **Charitable Incorporated Organisation**
**Trustees Annual Report and Charity Accounts from 01/04/25 to 31/03/26 Charity number: 1205924**
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## **Contents list**
|Trustees Annual Report|Page 3|
|---|---|
|Independent examiner’s report|Page 16|
|Statement of financial activities|Page 17|
|Balance Sheet|Page 18|
|Notes to the accounts|Pages 19 to 43|
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## **Trustees’ Annual Report for the period**
**From 01/04/25 To 31/03/26**
**Charity name: Birtley Community Aquatic Centre CIO**
## **Charity registration number:1205924**
## **Objectives and Activities**
**Summary of the purposes of the charity as set out in its governing document**
The object of Birtley Community Aquatic Centre Charitable Incorporated Organisation is the promotion of community participation in healthy recreation, for the benefit of the inhabitants of Birtley and the surrounding area, by the provision of facilities at Birtley Community Aquatic Centre (BCAC) for swimming and other aquatic activities capable of promoting physical and mental health and fitness.
**Summary of the main activities of the charity in relation to those purposes for the public benefit, in particular, the activities and services identified in the accounts.**
BCAC operates a community led and managed swimming pool in Birtley (named Birtley Community Pool) which is open to all equally, irrespective of difference. We provide the following aquatic activities at the pool which are for the public benefit:
- Public swimming in the main pool, with or without swim lanes
- Family swimming in the main pool and small pools
- Mother and baby sessions in the shallow pool
- Aquafit sessions in the main pool and an Aquaintro session in the improver pool
- Family fun sessions involving the inflatable obstacle course and the waterslide
- Private swimming lessons delivered by Swim City and Birtley Swimming Club
- School swimming lessons delivered by Swim City to 9 local primary schools
- Swim camps delivered to children during the school holidays by Swim City
- Competitive swimming training and swimming lessons delivered by Derwentside & Gateshead swim team
- Triathlon swimming coaching delivered by DS Coaching
- Floating sound baths delivered by Good for the Soul Holistics
- Private bookings for the Northern Gender Dysphoria Service
- Regular visits during public sessions by groups from the North East Autism Society and Home Educators
## **Statement on public benefit**
The Trustees operate the charity and its activities in line with the guidance issued by the Charity Commission on public benefit **Contribution made by our volunteers**
BCAC could not operate without the significant commitment and input made by our trustees and volunteers. We initially had eight trustees who undertook the following activities to reopen the pool, after it was closed by Gateshead Council in July 2023.
- Developing a business plan and operating model which convinced Gateshead Council that the pool could be financially sustainable when run as a community asset
- � Community engagement continuously throughout the project lifecycle.
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- Stakeholder engagement including Gateshead Council and funding organisations.
- Fundraising to obtain the £400k which was initially required to reopen the pool.
- Registering BCAC as a CIO with the Charities Commission in November 2023.
- Procurement of Swim City to deliver the learn to swim programme
- Procurement of the other suppliers who delivered the capital investment required to reopen the pool, including new boilers, water slide refurbishment, car park resurfacing and LED lighting.
- Planning and managing the delivery of all the capital work required between the start of the operating lease on May 31st 2024 and the reopening of the pool in September 2024.
- Recruitment, induction and training of the employees who now operate the pool on a daily basis
- Production of the documentation required to ensure the pool is run safely and complies with the relevant legislation, including normal and emergency operating procedures, risk assessments and the management, financial, health & safety and employee related policies and procedures.
The number of trustees increased to nine in August 2025 and they are supported by 13 volunteers. The trustees have subsequently undertaken the following activities to ensure the pool is run safely and efficiently and provides a warm, clean and welcoming environment for customers:
- The Trustee Board sets the strategic direction for the pool, including the policies, procedures, pool activities, pricing, organisation structure and way of working.
- The trustees review the performance of the pool on a regular basis through regular trustee board and sub-group meetings. Our sub-groups include Customer service, Marketing and Community Engagement, Finance and Fundraising, Facilities Management and HR (staff performance and welfare)
- Our chair and treasurer ensure that Trustee Board meetings are managed effectively and demonstrate good governance, including producing agendas and minutes and maintaining action logs and decision logs. The Trustee Board meetings have a dedicated minutes secretary who is a senior employee and not a Trustee, so the notes from the meeting are independent.
- The chair provides direction, guidance, support and line management to the Senior Operations Manager (SOM)
- The Customer and HR sub-groups, which includes the SOM and the Business Support Manager (BSM), listen and respond to concerns, issues and opportunities raised by customers and employees.
- The Customer sub-group also reviews and agrees changes to the pool timetable and any changes to pricing.
- The treasurer liaises with the local schools who have their swimming lessons at the pool
- � The HR sub-group reviews the effectiveness of the wider employee team, taking action where necessary to address any issues
- Our trustee with HR experience acts as lead for the HR subgroup and they support the SOM and BSM with the recruitment of new staff and ensures human resources processes are followed
- The Finance and Fundraising subgroup reviews the pool’s financial performance against budget and the prior year, agrees the annual budget and oversees the effectiveness of the financial processes and controls at the pool.
- The treasurer acts as subgroup lead for the Finance and Fundraising subgroup, supported by the assistant treasurer, and produces monthly financial results including the profit and loss and cash flow.
- The treasurer also produces the annual budget for profit and loss and cash flow and compares this to the actual monthly results, including reforecasting the full year result at regular intervals.
- One of our trustees carries out the weekly process for banking the cash takings from the previous week
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- The treasurer produces and submits applications for additional funding for investment in the pool to improve customer service and safety, increase income and reduce costs
- The treasurer, supported by the BSM, runs the monthly payroll process to ensure all employees are paid correctly on time and payments are made to HMRC and our pension provider Nest
- The Marketing and Community Engagement sub-group produces and distributes marketing information to promote the activities of the pool to the wider community via the website, Facebook page and other communications channels, including the local schools and the Swim City customers
- The Facilities sub-group reviews the performance and effectiveness of the pool’s assets and suppliers, as well as overseeing the operational and maintenance regimes that are in place. It also identifies and delivers improvement opportunities and develops solutions to issues which arise from the operation of the pool’s assets
- Our trustee who has significant experience of pool plant maintenance and operation acts as the Lead for the Facilities subgroup and supports the SOM to operate the pool plant assets effectively and to resolve asset failures through repairs or replacement at the lowest effective cost.
- Several volunteers undertake practical tasks at the pool to provide cost savings, such as minor asset repairs and maintenance including grass cutting, pool cover repairs, plumbing repairs and the optimisation of the air handling (HVAC) system
- Other volunteers work on the pool reception during busy periods to supplement the employee resources.
- All the sub-groups seek to identify and implement opportunities to improve customer service and safety, increase income and reduce costs, to ensure the financial sustainability of the pool
The trustees would like to record their thanks to all our volunteers and supporters
## **Achievements and Performance**
**Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries**
Background – Achievements since starting
- Raising £495k of funding to enable us to reopen the pool, pay for unexpected capital and revenue expenditure identified after reopening and also supplement our income during the first seven months when the pool made significant trading losses.
- Procuring suppliers who delivered the required capital expenditure to a high standard and within the required timescales.
- Achieving procurement savings of nearly £40k which enabled us to fund the LED lighting which was not included in the Community Ownership Fund application.
- Managing the delivery of all the different strands of capital and other work required to open the pool within the three-month window from June to August 2024
- Recruiting over 20 employees between July and September 2024 to enable us to open the pool to the public and provide good customer care, and recruiting 12 further staff by March 2025 to improve our resourcing capability.
- Producing all the documentation required to ensure the pool is run safely and complies with the relevant legislation (see above section for details)
- Achieving our planned reopening dates for the clubs on September 2[nd] 2024 and to the public, schools and learn to swim lessons on September 16[th] 2024.
- Creating a bright, warm, welcoming and clean environment at the pool which has received much positive feedback from customers.
Our main achievements for 2025/26 have been as follows:
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- Achieving gradual growth in swimmer numbers after reopening. Swimming memberships have grown from an initial 40 at the end of September 2024 to 180 by 31[st] March 2026. Swim City’s learn to swim customers have grown from an initial 400 per week when the pool reopened to 1431 per week by 31st March 2026.
- Achieving a significant increase in participation in public swimming activities at the pool compared to the level of activity achieved by Gateshead Council. Income from adult and child “pay as you go” swims in 25/26, including inflatables and aquafit, was £207k compared to £112k achieved by Gateshead Council in the 19/20 year, which was the last year when the pool was fully open before COVID.
- Reducing our electricity and gas consumption by nearly 50% compared to Gateshead Council’s consumption prior to the closure of the pool. The electricity reduction was due to investing in the LED lighting and an automated control mechanism which halves the frequency of the pool circulation pumps overnight. We also switch off the air handling units overnight when the pool covers are on. The gas reduction was due to replacing the old, inefficient boilers with new energy efficient boilers and insulating the pipework and heat exchangers in the plant room. Our gas and electric costs in the 25/26 year were £106k, 29% lower than the £150k cost for gas and electricity incurred by Gateshead Council in the 22/23 year
- Managing our employee rotas to minimise staffing levels whilst still maintaining the required level of lifeguarding, having flexible roles which combine lifeguarding and reception duties, and paying employees at the standard NJC rates for the leisure industry without weekend premium rates. As a result of these changes in operational practise, our employment costs for the 25/26 year were £324k, 35% lower than the £504k of employment costs incurred by Gateshead Council in the 22/23 year.
- Receiving significant and continuing support from the community for getting the pool open and the ongoing work to keep it open. This has been in many forms, including financial donations from individuals, businesses/community groups doing fundraisers for us (e.g. Hays Travel, Good for the Soul Holistics) and donations of equipment or reduced rates charged by local businesses. This has been greatly appreciated by the Trustees, especially when we have had challenging times, as their faith in and support for what we are doing has kept us going.
The impact of our project to reopen Birtley swimming pool as a community asset after it was closed, and the continuing availability of the pool to the local community in Birtley, has been significant and very well received by the community who have supported the pool in large and growing numbers. In the period to 31[st] March 2026:
- 9 local primary schools and over 300 children have continued to have their swimming lessons at the pool, many of which walk their children to the pool. Whilst the pool was closed by the Council, they had to hire transport at an additional cost to take their children to other pools which were much further away
- Swim City are providing swimming lessons to over 1,400 children each week who would otherwise have had to travel to another pool for lessons. In addition, Birtley Swimming Club and Derwentside and Gateshead Swim Team are providing swimming lessons to 100 children and 40 children respectively each week. In many cases, these children would not have been able to travel to other pools, especially if they didn’t have access to transport, so their ability to learn to swim swim would have been significantly impaired
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- Over 180 adults have taken out memberships to swim regularly at the pool, many of whom would not have been able to swim at other pools because of the cost and time required to travel further afield.
- There has been an average of 622 adult visits to the pool each week on a pay as you go basis, for lane swimming, public swimming, family swimming, aquafit and family fun sessions. The average in the 24/25 year was 500 per week
- There have been an average of 364 child visits to the pool each week on a pay as you go basis, for public swimming, family swimming and family fun sessions. The average for the 24/25 year was 300 per week.
- 100 competitive swimmers with Derwentside and Gateshead swim team have been able to train at the pool every week
- Birtley Swimming Club has been able to reopen to provide low-cost swimming lessons to its members, which average 100 swimmers per week. The club was forced to close when Gateshead Council closed the pool in July 2023 and if the pool hadn’t reopened as a community asset, run by BCAC, Birtley Swimming club would have closed permanently after being in continuous existence for over 50 years.
These achievements clearly demonstrate the significant and lasting difference the project has made. The successful reopening and ongoing operation of Birtley Swimming Pool has preserved an important community asset, increased participation in physical activity, supported health and wellbeing outcomes, and strengthened community cohesion. Continued growth in usage and membership provides strong evidence that the pool is meeting a vital local need and delivering substantial social value for the community of Birtley.
## **Achievements against objectives set**
|**Funding achieved compared to initial target**||
|---|---|
|Our original fundraising target, as set out in our second Crowdfunding campaign narrative||
|was to raise £390k to reopen the pool, including £300k for capital expenditure and £90k for||
|operating costs.||
|By March 31st2025, we had actually raised £505k, including £311k for specific capital items.||
|Of the remaining £184k raised, £46k has been spent on capital items and the remainder||
|used to pay for operating costs prior to reopening the pool (£63.2k) and to offset operating||
|losses made from trading during the first seven months of the 24/25 year (£69k).||
|**Operating loss compared to business plan forecast operating loss**||
|The last version of our business plan from June 2024 forecast an operating deficit of £3k||
|for the year to 31stMarch 2026. Our actual operating deficit for the year to 31stMarch||
|2026 was £19.1k. The table below provides a comparison for the 25/26 financial year||
|between our actual financial results from trading activities and the last version of the||
|business plan, for the main income and expenditure categories:||
|**Income category**
**Actual to**
**Business plan**
**Variance to**||
|**31.03.26**
**to 31.03.26**
**31.03.25**||
|**£’000**
**£’000**
**£’000**||
|Income from public swimming
327.2
331.9
(4.7)||
|Income from pool hire
158.1
182.5
(24.4)||
|Income from school lessons
43.7
44.2
(0.5)||
|Amortisation of capital grants
28.6
0.0
28.6||
|Revenue grants
18.1
0.0
18.1||
|Other income
7.2
44.7
(37.5)||
|**Total income**
**582.9**
**603.3**
**(20.4)**||
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|**Expenditure category**|**Actual to**
**31.03.26**
**£’000**|**Actual to**
**31.03.26**
**£’000**|**Business plan**
**to 31.03.26**
**£’000**|**Business plan**
**to 31.03.26**
**£’000**|**Variance to**
**31.03.25**
**£’000**|**Variance to**
**31.03.25**
**£’000**|
|---|---|---|---|---|---|---|
|Payroll costs||324.5||362.4||37.9|
|Gas||51.9||39.5||(12.4)|
|Electricity||54.1||56.7||2.6|
|Water||18.5||15.0||(3.5)|
|Repairs and cyclical maintenance||15.8||38.6||22.8|
|Insurance||21.1||20.0||(1.1)|
|Chemicals, materials and equipment||55.2||27.0||(28.2)|
|Depreciation||34.0||22.1||(11.9)|
|Other costs||26.9||25.2||(1.7)|
|**Total expenditure**||**602.0**||**606.5**||
**4.5**|
||||||||
|**Operating deficit**||**(19.1)**||**(3.2)**||**(15.9)**|
The main variations in the table above are explained below:
- Income from public swimming activities is £4.7k below the business plan but the business plan included income from swimming activities (£302.0k) and from sales of vending items and swimwear (£29.9k). In the 25/26 year, the actual income from swimming activities was £273k (£29k adverse), while the actual income from sales of vending items and swimwear was £54.2k (£24.3k favourable)
- Income from pool hire is £24.4k (13%) below the business plan. This was partly because Derwentside and Gateshead swim team reduced its pool hire by 40% in January 2025, due to reductions in their swimmer numbers following the Club’s merger. It is also because the business plan assumed £15k income from 4 hours pool hire per day over 6 weeks, from the swim camps which Swim City run during the school holidays. The swim camps were only run for two weeks in 25/26 and only required two hours pool hire each day.
- Amortisation of capital grants to the profit and loss account was omitted from the business plan in error
- BCAC has received grant funding from The Royal Foundation which does not relate to capital investment and this is shown as revenue grants which have been released to the profit and loss account. No revenue grants were assumed in the business plan.
- Other income in the business plan included £21k from children paying to use the soft play. This did not generate the income expected, so we have stopped charging for this and instead use the soft play equipment to enhance the customer experience in the spectator area. Other budgeted income also included £12.2k for running first aid training courses, which we have not been able to deliver.
- Payroll costs are £38k (25%) less than the business plan due to rationalisation of the shift rotas to minimise lifeguard cover, whilst still maintaining a safe swimming environment. The business plan was very prudent in this respect and included a much higher level of lifeguarding resource than was necessary
- Gas costs are £12.4k (31%) above business plan due to an increase in the unit rate from 3p to 4.4p per hour (47%), partly offset by lower consumption than expected due to the efficiency of the new boilers and insulation of the pipework from November 25
- Repairs and cyclical maintenance are £22.8k (59%) below the business plan due to the replacement of the boilers which need minimal maintenance and due to the majority of minor repairs being carried out by the staff supported by trustees and volunteers
- Depreciation is £12.0k above the business plan because investment in fixed assets has been larger than expected
- Chemicals, materials and equipment are £28.1k (104%) higher than the business plan, as this includes the cost of vending items and swimwear sold which was £32.1k in 25/26. In the business plan, only £7k was included for the cost of vending items and swimwear, as it was based on vending sales of just £14k achieved by Gateshead Council in the 19/20 year, the last year when the pool opened for normal hours.
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## **Swimmer numbers compared to targets agreed with the Royal Foundation**
The grant agreement with one of our main funders, The Royal Foundation, included targets for swimmer numbers. Our performance against those targets has been as follows:
|**Royal Foundation target for the period to 31.03.26**|**Target**|**Actual**|
|---|---|---|
|Number of schools which have had swimming lessons|10|9|
|Number of visits to the pool by local children|70,000|80,561|
|% of children having lessons at BCAC can swim 25m|90%|64%|
|Number of young people trained as lifeguards|20|14|
|Number of young people trained as rookie lifeguards|20|30|
We have not met our target for 90% of children who can swim 25m. On reflection this target was unrealistically high, given that the majority of the children that have lessons from Swim City are non-swimmers or in the early stages of swimming lessons and therefore just starting their swimming journey.
## **Improving our inclusivity and affordability**
BCAC provides a swimming pool for the community that enhances the social, emotional and physical wellbeing of the individuals using it. Birtley Community pool is “run by the community for the community”.
We believe that our pool and our community are stronger when they are full of opportunities for people with diverse identities, backgrounds and perspectives. We are committed to making our pool more equitable and inclusive. As Trustees and volunteers, we are deeply connected with local people and our community organisations around us; we are committed to listening to their voices and having regular engagement, so they guide what we do.
We have set our prices for swimming activities to be competitive with other local swimming pools, and we believe these are affordable, as evidenced by the steady growth of our swimmer numbers since we reopened in September 2024 and particularly since January 2025. A family of four can participate in swimming for less than £16 and in the inflatable fun sessions for £22, which compares very favourably to most other forms of family entertainment activities.
Our price for an adult swim is £5.50, with discounted prices of £3.30 for children aged between 4 and 15 and only £1 for children aged 3 and under. For our inflatable fun sessions, the price is the same for adults but £5.00 for children, as we need additional lifeguards for these sessions. Our price for an aquafit session is £7.50.
We also offer a swimming membership scheme for £30.00 per month which enables the member to have unlimited swims at the pool as well as a discounted price of £5 for aquafit and £4.50 for an inflatable fun session. We introduced additional membership options for families and children below 16 at the end of April 2025.
We also offer discounted prices for family groups, including £15.50 for two adults and two children, £13 for two adults and one child and £10 for one adult and two children.
We have benchmarked our aquatic activities pricing to be competitive and in line with other local community led pools in the area, so we don’t undercut them, and our pricing is significantly cheaper than the local Council’s outsourced facilities. This ensures inclusivity and affordability for the community members who use our pool facilities.
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In our dealings with our community, we pledge to always be open and honest, do what we say we will do, and learn from our mistakes, resulting in all actions and decisions taken to be for the good of our customers, the centre and its future learning and growth.
## **Performance of fundraising activities against objectives set**
Our fundraising performance has exceeded our target of £390k to reopen the pool by more than £175k. We had raised a total of £505k of funding up to the end of March 2025 and a further £71k was raised in the year ending March 31[st] 2026, making a total of £576k.
The main contributions in the 24/25 year were as follows:
- The Community Ownership Fund contributed £272k
- The Royal Foundation has contributed £96k
- Personal donations from trustees and local individuals contributed £104k
- Sport England contributed £18k to the two crowdfunding campaigns
- Donations and grants from local funding organisations contributed £29.4k, which included donations of fixed assets costing £5.4k
The main contributions in the 25/26 year were as follows:
- Gateshead Council contributed £31.2k to reimburse the cost of replacing or refurbishing several critical pool plant assets which failed within three months of reopening the pool.
- � The National Lottery Awards for all contributed £20k to the solar panels project
## **Financial Review**
## **Review of the charity’s financial position at the end of the period**
## **Background Information:**
Birtley Community Aquatic Centre took over Birtley Swimming Centre from Gateshead Council on 31st May 2024 and has a 50 year operating lease.
We were responsible for all the operating costs of the building from June 1st 2024, recruited staff from July 2024 onwards and reopened the pool to the public on September 16[th] 2024.
We expected that the income we would receive from the public activities at the pool would grow over time but would not cover our operating costs in the first seven months after reopening the pool Our fundraising anticipated that there would be a significant loss in the period before we opened and smaller losses as the income grew over the first seven months.
## **Summary of our financial results for the year ending 31[st] March 2025**
We incurred significant costs of £63.2k on gas, electricity water and employment costs during the first 3.5 months from 1[st] June 2024 to when the pool opened in mid-September, when we had no income.
We incurred an operating loss of £69k during our first 6.5 months of trading from September 16[th] 2024 to March 31[st] 2025. £50k of this operating loss was incurred in our first 3.5 months of operation to 31[st] December 2024. The last quarter of the calendar year is usually a challenging period in the leisure industry but the scale of our losses in this period was still very concerning.
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Our losses reduced significantly to £19k over the three months from January 2025 to March 2025, as customer footfall increased significantly across all our activities from the start of January 2025, following an extensive marketing campaign and significant amounts of positive feedback from our customers, which encouraged more people to come to the pool.
Our income in the last quarter of the year to March 31st 2025 showed a very encouraging upward trend as a result, with steady growth in our membership numbers and in the number of people paying for swimming activities on a sessional basis. We attracted several new organisations, who started hiring the pool for their activities. We also started to make some progress in reducing some of our costs.
## **Summary of our financial results for the year ending 31[st] March 2026**
After making a significant operating loss during our first 6.5 months of trading to 31[st] March 2025, we knew that further significant financial improvements would be needed to reach a sustainable financial position, to ensure that our income covered our costs.
We decided to increase our prices in September 2025 by an average of 10%, which has generated an average £5k increase in our monthly income. We believed that the planned price increases for public swimming activities would not result in a reduction in customer numbers, as the new prices would still be competitive with other local pools and the impact on a pay as you go price would typically be just 50p.
We have monitored customer footfall on a pay as you go basis since the price increase and we have found that this has remained stable, as have membership numbers.
We developed a plan for the 25/26 year to implement further operational efficiencies, particularly relating to chemicals and gas costs. We also identified some opportunities to safely optimise our staffing rotas to reduce our staff costs.
During 25/26 we implemented the following operational efficiencies:
- We changed how we control the pH level in the water in September 2025 and we now use sodium bisulphate instead of carbon dioxide for this, which has reduced our chemical costs by £5k per annum
- We insulated the heat exchangers and most of the pipework in the plant room and draught proofed all the external doors during the last quarter of 2025, which reduced our gas costs from November 25 to March 26 by £8.9k, compared to the equivalent period in the 24/25 year.
We have incurred an operating loss of £19.1k in the 12 months to 31[st] March 2026, a significant improvement on the operating loss of £69k which was incurred in the 6.5 months to 31[st] March 2025. This includes the benefit of £18.1k of one off revenue grants received during the year.
## **Improvements planned for the 26/27 year**
We have developed further plans to improve the financial results during the 26/27 year, which include the following main improvements compared to the actual results in the 25/26 year, which total £54k for the year:
- A smaller price increase in September 2026, which will increase income from public activities by £12k and from pool hire by £5k if customer footfall is maintained
- An increase of £16k in our profit share and pool hire income from our learn to swim supplier, Swim City
- An increase of £4k in income from our swim memberships
- A reduction of £3k in chemical costs due to changing the method of pH dosing
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- A reduction in electricity costs of £7k due to the impact of solar panels from September and a price reduction from 1[st] June
- A reduction of our gas costs of £3k due to further consumption reductions following process optimisation
- A reduction in our insurance costs of £4k following a successful procurement process
These improvements are partly offset by the following adverse changes which total £32k for the year:
- A reduction in one off revenue grants received of £9k for the year
- An increase in our employment costs of £21k due to the NJC pay rise, the change in Statutory Sick Pay and an additional amount included for a part time lead leisure attendant role to strengthen our leadership team.
- An increase of £2k in the cost of planned cyclical maintenance
Our budget for the 26/27 year, after incorporating the above changes, is a small operating surplus of £3k.
## **BCAC financial position at the year end**
The balance sheet at March 31st 2026 includes the following key balances:
- Fixed assets have reduced from £342.1k to £329.3k, reflecting investment in new assets of £21.2k and depreciation for the year of £34.0k.
- Net current assets have increased from £9.9k to £28.6k. This includes an increase in the bank balance from £16.4k to £28.5k.
- Deferred capital grants have increased from £294.2k to £310.3k, reflecting grants received in the year of £51.2k. amortisation of grant income of £28.6k and grants released to the profit and loss account of £6.5k
- An interest free loan for £10k, repayable over 8 years, was provided by one of the volunteer trustees in January 2026 to assist with working capital requirements, which are greatest during the winter as this is the most challenging financial period of the year
- � Total net assets have reduced from £57.9k to £38.8k, reflecting the loss for the year of £19.1k
- **Statement explaining the policy for holding reserves stating why they are held** BCAC’s reserves policy is as follows:
- Our objective is to maintain an amount of money in reserve which equates to three months of operating costs, which is currently £141k.
- This amount would be held in reserve to meet unexpected changes which would have an adverse impact on BCAC’s financial position. These would include significant cost increases, significant reductions in our customer numbers, or external impacts such as another pandemic closing the swimming pools
## **Amount of reserves held**
BCAC had reserves of £38.8k at 31[st] March 2026 **Reasons for holding less than three month’s reserves**
BCAC is a new community asset for which the trustees raised a significant amount of funding to enable the pool to be reopened to the public in September 2024. This funding has covered all the investment required in the pool, the preopening costs and the operating losses which were incurred during the first nineteen months of trading. The reserves would have been greater than £39k but have been adversely impacted by the following items:
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- Unexpected capital expenditure, due to the failure of several key assets on reopening the pool
- Higher than expected initial operating losses
- Losses continuing into the 25/26 year at a reduced level
These have both been explained earlier in this report. We expect that our plans to increase income and to reduce operating costs in 26/27, as explained earlier, will result in BCAC starting to generate a small operating surplus going forward. This will gradually increase the value of our reserves, enabling us to reach the objective of holding three months of operating costs within the medium term.
**Explanation of any uncertainties about the charity continuing as a going concern**
Our trading performance improved significantly in the 25/26 year, as BCAC incurred a much reduced loss of £19.1k compared to £69k for the preceding 6.5 month trading period in 24/25. Our budget for the 26/27 shows a small surplus of £3k. This indicates that the pool should become financially sustainable during 26/27, with income covering operating costs.
Our balance sheet at 31[st] March 2026 remains healthy, with net current assets of £29.8k, although this includes £20k funding received in advance for the solar panels project. We have also taken out an interest free loan of £10k in January 2026 from one of the volunteer trusteess, repayable over 8 years. The loan agreement includes a further £10k option which can be drawn down if needed, but our budgeted cashflow for the year to 31[st] March 2027 does not require this additional loan option to be drawn down.
## **The charity’s principal sources of funds**
BCAC’s principal sources of funds are as follows:
- Income from public swimming activities for which customers pay at reception on a pay as you go basis, including adult swimming, family swimming, aquafit and the fun sessions with the inflatables and water slide
- Income from hiring all three pools to Swim City when they provide swimming lessons to the public
- Income from hiring the pools to swimming clubs and other organisations
- � Income from delivering swimming lessons to local schools
- Income from swimming memberships which are taken out by regular swimmers
- Income from selling swimwear and swimming equipment to customers
- Income from vending machines, selling hot and cold drinks and snacks
- Income from running National Pool Lifeguard Qualification (NPLQ) and other training courses
- Income from applying to funders for grants
- � Income from other fundraising activities including donations from the public
- **The principal risks facing the charity**
The principal risks facing Birtley Community Aquatic Centre are as follows:
- Loss of a key trustee or trustees due to illness or unexpected life events
- Loss of key members of staff due to illness or unexpected life events
- Death, serious injury or illness experienced by a customer or employee due to drowning, an accident or a medical emergency at the swimming pool
- Major failure of pool plant results in the closure of the pool for an extended period
- � Impact of external events over which BCAC has no control, such as another pandemic closing all pools for a significant period
- Increases in the costs of gas, electricity, water and insurance which are the result of macro economic changes and outside of BCAC’s control
- Loss of customers due to competition from other nearby pools, particularly the pools at Dunston, Gateshead Leisure Centre, Chester Le Street and Washington
13
- Loss of customers due to any incidents at the pool which damage BCAC’s reputation
- Cost of living pressures and changes in personal circumstances result in a reduction in customer footfall All these are monitored by the Trustees using the BCAC Organisational Risk Assessment
## **Structure, Governance and Management**
## **Description of charity’s governing document**
Our constitution content and format is the one required for a Charitable Incorporated Organisation, with volunteers who have signed up and been inducted also classed as voting members along with the charity trustees who are also unpaid volunteers **How is the charity constituted?** Charitable Incorporated Organisation **Trustee selection methods**
Trustees are appointed in line with Section 13 of our constitution and the eligibility requirements are set out in section12. Trustees retire annually by rotation of not less than one third and may put themselves forward for re-election. Vacancies are then duly filled by the decision of the members. The constitution includes provision to appoint a new trustee at any time due to retirement or to increase the number of trustees up to a maximum of 12.
## **Charity’s Organisational structure**
BCAC currently has nine trustees, including the chair, Yvonne Probert and the treasurer, Matthew Grant. The trustees have specific skills sets and areas of responsibility, including financial management, payroll, fundraising, pool plant maintenance and operation, HR policies and processes and social media communications.
The Trustee board met every fortnight from when the charity was registered in November 2023 until May 2025, and this reduced to once a month from June to September 2025. Since then, the Trustee board meetings have been held every other month. All meetings are supported by a non-Trustee Board secretary. The Senior Operations Manager has also attended these meetings since he was appointed in July 2024. Agendas are produced in advance of each meeting and minutes, actions and decisions are recorded.
In addition, the following subgroups meet regularly between the Board meetings to work on the subject areas in more detail and to report to the board on progress, recommendations and any issues.
- Finance and fundraising subgroup
- Customer Services subgroup
- Human Resources subgroup
- Facilities management subgroup
- Marketing and Community Engagement subgroup
The frequency of these meeting has increased since the Trustee Board meetings changed to be every other month.
## **Reference and Administrative details:**
Charity name Birtley Community Aquatic Centre Other name the charity uses Birtley Community Pool
14
|Registered charitynumber|1205924|
|---|---|
|Charity’s principal address|Birtley Community Pool
Durham Road
Birtley
Chester Le Street
DH3 2PA|
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Yvonne Probert|Chair|||
||Matthew Grant|Treasurer|||
||Graham Fuery|Facilities Trustee|||
||TracyGreen|HR Trustee|||
||Jackie Mowbray|Customer Services
Trustee|||
||Dean Cox|Trustee|||
||Rebecca Scott|Trustee|||
||Gerald Bishop|Trustee|010425 to 140526||
||Sue Alexander|Trustee|From 270825||
||Anne Atkinson|Assistant Treasurer
and Trustee|From 270825||
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|Yvonne Probert
Yvonne Probert|_Matthew Grant_|
|---|---|---|
|||Matthew Grant|
||
Chair|Treasurer|
||12/08/26
12/08/26||
||12/08/26||
15
**Independent Examiners report on the accounts for the year ended 31[st] March 2026**
## **Report to the trustees of Birtley Community Aquatic Centre CIO**
## **Charity number 1205924**
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2026 set out on pages 17 to 43.
## **Responsibilities and basis of report**
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of the Institute of Chartered Accountants in England and Wales.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which give me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Quentin Caisley MBA ACA
Unit 3, Bearl, Stocksfield, Northumberland NE43 7AL
13[th] August 2026
16
|**Birtley Community Aquatic Centre**|**Birtley Community Aquatic Centre**|CharityNo|**1205924**|**1205924**||
|---|---|---|---|---|---|
|||CompanyNo||||
|Annualaccountsfor the period||||||
|Period start date|23.11.23|**To**|Period end
date|31.03.25||
## **Section A Statement of financial activities (including summary income and expenditure account)**
|Guidance Note
S01
S02
S03
S04
S05
S06
S07
**Expenditure (Notes 6)**
**Expenditure on:**
S08
S09
S10
S11
S12
S13
Tax payable
S14
S15
Net gains/(losses) on
investments
S16
S17
**Extraordinary items**
S18
S19
S20
Other gains/(losses)
S21
S22
**_Reconciliation of_**
**_funds:_**
S23
S24
**_Total funds carried forward_**
**_Total_**
**Net income/(expenditure) after tax before**
**investment gains/(losses)**
**Net income/(expenditure)**
**Transfers between funds**
Total funds brought forward
Gains and losses on revaluation of fixed assets for the
charity’s own use
Charitable activities
Separate material expense item
**_Net movement in funds_**
**Other recognised** **gains/(losses):**
**Net income/(expenditure) before tax for**
**the reporting period**
Raising funds
Other
**_Total_**
**Recommended categories by activity**
**Income (Note 3)**
**Income and endowments from:**
Donations and legacies
Investments
Charitable activities
Other trading activities
Separate material item of income
Other|**Unrestricted**
**funds**
**Restricted**
**income funds -**
**amortisation of**
**deferred capital**
**grants**
**Endowment**
**funds**
**£**
**£**
**£**
F01
F02
F03|**Unrestricted**
**funds**
**Restricted**
**income funds -**
**amortisation of**
**deferred capital**
**grants**
**Endowment**
**funds**
**£**
**£**
**£**
F01
F02
F03|**Unrestricted**
**funds**
**Restricted**
**income funds -**
**amortisation of**
**deferred capital**
**grants**
**Endowment**
**funds**
**£**
**£**
**£**
F01
F02
F03|**Total funds**
**for year to**
**31st March**
**2026**
**Total funds**
**for 7 months**
**to 31st**
**March 2025**
**£**
**£**
F04
F05|**Total funds**
**for year to**
**31st March**
**2026**
**Total funds**
**for 7 months**
**to 31st**
**March 2025**
**£**
**£**
F04
F05|
|---|---|---|---|---|---|
||21,015|-|-|21,015|185,890|
||479,024|28,598|-|507,622|229,776|
||54,229|-|-|54,229|21,550|
||-|-|-|-|-|
||-|-|-|-|-|
||-|-|-|-|-|
||554,269|28,598|-|582,867|437,216|
|||||||
||-|-|-|-|-|
||573,353|28,598|-|601,952|379,347|
|||||||
||-|-|-|-|-|
||573,353|28,598|-|601,952|379,347|
|||||||
||19,085
-|-|-|19,085
-|57,869|
||-|-|-|-|-|
||19,085
-|-|-|19,085
-|57,869|
||-|-|-|-|-|
||19,085
-|-|-|19,085
-|57,869|
||-|-|-|-||
||-|-|-|-|-|
|||||||
||-|-|-|-|-|
||-|-|-|-|-|
||19,085
-|-|-|19,085
-|57,869|
|||||||
||-|-|-|57,869|-|
||19,085
-|-|-|38,784|57,869|
**Page 17**
||**Birtley Community Aquatic Centre**|**Birtley Community Aquatic Centre**|**Birtley Community Aquatic Centre**|Charity No
Company No|**1205924**||
|---|---|---|---|---|---|---|
||||||||
|**Section B - 1 Balance sheet**|||||||
|Guidance Note
**Fixed assets**
**Intangible assets**
B01
**Tangible assets (Note 10)**
B02
**Heritage assets**
B03
**Investments**
B04
**_Total fixed assets_**
B05
**Current assets**
**Stocks (Note 11)**
B06
**Debtors (Note 12)**
B07
**Investments**
B08
**Cash at bank and in hand (Note 14)**
B09
**_Total current assets_**
B10
**Creditors: amounts falling due within**
**one year (Note 13)**
B11
**_Net current assets/(liabilities)_**
B12
**_Total assets less current liabilities_**
B13
**Creditors: amounts falling due after**
**one year (Note 13)**
B14
**Provisions for liabilities**
B15
**_Total net assets or liabilities_**
B16
**Funds of the Charity**
**Endowment funds**
B17
**Restricted income funds**
B18
**Unrestricted funds**
B19
**Revaluation reserve**
B20
**Fair value reserve**
B21
**_Total funds_**
B22||**Unrestricted**
**funds - fixed**
**assets**
**funded by**
**donations**
**£**
F01|
**Restricted**
**income funds -**
**fixed assets**
**funded by**
**capital grants**
**£**
F02|**Endowment**
**funds**
**£**
F03|**Total this**
**year at 31st**
**March 2026**
**£**
F04|**Total last**
**year at 31st**
**March 2025**
**£**
F05|
|||-|-|-|-|-|
|||38,992|290,340|-|329,333|342,133|
|||-|-|-|-|-|
|||-|-|-|-|-|
|||38,992|290,340|-|329,333|342,133|
||||||||
|||4,792|-|-|4,792|4,000|
|||25,114|-|-|25,114|26,097|
|||-|-|-|-|-|
|||28,486|-|-|28,486|16,351|
|||58,392|-|-|58,392|46,448|
||||||||
|||29,800|-|-|29,800|36,526|
||||||||
|||28,592|-|-|28,592|9,922|
||||||||
|||67,584|290,340|**-**|357,924|352,055|
||||||||
|||8,800|310,340|-|319,140|294,186|
|||-|-|-|-|-|
||||||||
|||58,784|- 20,000|-|38,784|57,869|
||||||||
|||-|-|-|-|-|
||||- 20,000||- 20,000|-|
|||58,784|-|-|58,784|57,869|
||||||-||
||||||||
|||58,784|- 20,000|-|38,784|57,869|
_**The company was entitled to exemption from audit under s477 of the Companies Act 2006 relating to small companies.**_
_**The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.**_
_**The directors acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts.**_
_**These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS102 SORP.**_
Signed by one or two trustees on behalf of all the trustees
|**_102 SORP._**||
|---|---|
|Print Name|Date of
approval
dd/mm/yyyy|
|Matthew Grant||
|Yvonne Probert||
**Page 18**
|**Birtley Community Aquatic Centre**|Charity No
Company No|**1205924**|
|---|---|---|
||||
|**Section B - 2 Statement of cash flows**|||
|**Cash flows from operating activities**
Net cash generated by operating activities (note 19)
**Cash flows from investing activities**
Purchase of property, plant and equipment (note 10)
Blank line
**Net cash used in investing activities**
**Cash flows from financing activities**
Cash inflows from new borrowing
**Net cash generated from financing activities**
**Net increase in cash and cash equivalents**
Cash and cash equivalents at the start of the year
**Cash and cash equivalents at the end of the year**|**Total funds**
**this year**
**£**|**Total prior**
**year funds**
**£**|
||23,375|378,398|
||||
||21,240|362,047|
||-|-|
||21,240|362,047|
||||
||10,000|-|
||10,000|-|
||||
||12,135|16,351|
||16,351|-|
||28,486|16,351|
**Page 19**
## **Section C Notes to the accounts**
## Note 1 **Basis of preparation**
_**This section should be completed by all charities** ._
## **1.1 Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with:
- the Statement of Recommended Practice: Accounting and Reporting by Charities
- • and with* � preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014
• and with* � the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102)
- and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.*
�
- -Tick as appropriate
## **1.2 Going concern**
_**If there are material uncertainties related to events or conditions that cast significant doubt on the charity's ability to continue as a going concern, please provide the following details or state "Not applicable", if appropriate:**_
An explanation as to those factors that The trustees annual report contains significant information about the support the conclusion that the charity is a steps that the charity is taking to improve the financial results to going concern; ensure that income covers costs going forward. Disclosure of any uncertainties that make the The charity has incurred significant trading losses over the period going concern assumption doubtful; from mid September to the end of March. These are described in more detail in the Trustees Annual report
Where accounts are not prepared on a going concern basis, please disclose this fact together with the basis on which the trustees prepared the accounts and the reason why the charity is not regarded as a going
## **1.3 Change of accounting policy**
The accounts present a true and fair view and no changes have been made to the accounting policies adopted in note { }.
|note { }.||||
|---|---|---|---|
|Yes*
No*|�|* -Tick as appropriate||
||�|||
|**_Please disclose_**|**_:_**|||
|**_(i) the nature of_**|**_the change in accounting policy;_**|||
|**_(ii) the reasons_**
**_provides more r_**
**_and_**|**_why applying the new accounting policy_**
**_eliable and more relevant information;_**|||
|**_(iii) the amount of the adjustment for each line affected in_**
**_the current period, each prior period presented and the_**
**_aggregate amount of the adjustment relating to periods_**
**_before thosepresented, 3.44 FRS102 SORP._**||||
## **1.4 Changes to accounting estimates**
|No changes to accounting|No changes to accounting|estimates have occurred in the reportingperiod(3.46 FRS102 SORP).|estimates have occurred in the reportingperiod(3.46 FRS102 SORP).|
|---|---|---|---|
|Yes*|�|* -Tick as appropriate||
|No*|�|||
|**_Please disclose_**|**_:_**|||
|**_(i) the nature of_**|**_any changes;_**|||
|**_(ii) the effect of_**
**_assets and liabi_**|**_the change on income and expense or_**
**_lities for the current period; and_**|||
|**_(iii) where practicable, the effect of the change in one or_**
**_more future periods._**||||
|No material prior year erro
**1.5 Material prior year err**|No material prior year erro
**1.5 Material prior year err**|r have been identified in the reporting period (3.47 FRS102 SORP).
**ors**|r have been identified in the reporting period (3.47 FRS102 SORP).
**ors**|
|---|---|---|---|
|Yes*
|�
|
* -Tick as appropriate||
|No*|�|||
|**_Please disclose_**|**_:_**|||
|**_(i) the nature of_**|**_the prior_**|**_period error;_**||
|**_(ii) for each prior period presented in the accounts, the_**
**_amount of the correction for each account line item_**
**_affected; and_**||||
|**_(iii) the amount of the correction at the beginning of the_**
**_earliestpriorperiodpresented in the accounts._**||||
**Page 20**
## **Section C Notes to the accounts (cont**
|**Recognition of income**
**Grants specific to capital**
**expenditure**
Grants which relate to specific fixed assets are amortised to the profit and loss account
over the useful economic lives of the assets which the grants relate to
Donated services and facilities that are consumed immediately are recognised as income
with an equivalent amount recognised as an expense under the appropriate heading in
the SOFA.
**Donated services and**
**facilities**
This is only included in the SoFA once the charity has provided the related goods or
services or met the performance related conditions.
The cost of any stock of goods donated for distribution to beneficiaries is deemed to be
the fair value of those gifts at the time of their receipt and they are recognised on receipt.
In the reporting period in which the stocks are distributed, they are recognised as an
expense at the carrying amount of the stocks at distribution.
Donated goods for resale are measured at fair value on initial recognition, which is the
expected proceeds from sale less the expected costs of sale, and recognised in 'Income
from other trading activities' with the corresponding stock recognised in the balance sheet.
On its sale the value of stock is charged against 'Income from other trading activities' and
the proceeds from sale are also recognised as 'Income from other trading activities'.
Goods donated for on-going use by the charity are recognised as tangible fixed assets
and included in the SoFA as incoming resources when receivable.
Donated goods are measured at fair value (the amount for which the asset could be
exchanged) unless impractical to do so.
**Contractual income and**
**performance related**
**grants**
Gifts in kind for use by the charity are included in the SoFA as income from donations
when receivable.
**Offsetting**
**Grants and donations**
**Note 2 Accounting policies**
**Government grants**
The charity has received government grants in the reporting period
**Legacies**
**Tax reclaims on donations**
**and gifts**
Legacies are included in the SOFA when receipt is probable, that is, when there has been
grant of probate, the executors have established that there are sufficient assets in the
estate and any conditions attached to the legacy are either within the control of the charity
or have been met.
**2.1 INCOME**
**Donated goods**
In the case of performance related grants, income must only be recognised to the extent
that the charity has provided the specified goods or services as entitlement to the grant
only occurs when the performance related conditions are met (5.16 FRS 102 SORP).
Gift Aid receivable is included in income when there is a valid declaration from the donor.
Any Gift Aid amount recovered on a donation is considered to be part of that gift and is
treated as an addition to the same fund as the initial donation unless the donor or the
terms of the appeal have specified otherwise.
There has been no offsetting of assets and liabilities, or income and expenses, unless
required or permitted by the FRS 102 SORP or FRS 102.
Donated services and facilities are included in the SOFA when received at the value of
the gift to the charity provided the value of the gift can be measured reliably.
Income is included in the Statement of Financial Activities (SoFA) when:
� the charity becomes entitled to the resources;
� it is more likely than not that the trustees will receive the resources;
� the monetary value can be measured with sufficient reliability.
Grants and donations are only included in the SoFA when the general income recognition
criteria are met (5.10 to 5.12 FRS102 SORP).|Yes*
No*
N/a*|Yes*
No*
N/a*|Yes*
No*
N/a*|
|---|---|---|---|
||�|�|�|
||Yes*
No*
N/a*|||
||�|�|�|
||Yes*
No*
N/a*|||
||�|�|�|
||Yes*
No*
N/a*|||
||�|�|�|
||Yes*
No*
N/a*|||
||�|�|�|
||Yes*
No*
N/a*|||
||�|�|�|
||Yes*
No*
N/a*|||
||�|�|�|
||Yes*
No*
N/a*|||
||�|�|�|
||Yes*
No*
N/a*|||
||�|�|�|
||Yes*
No*
N/a*|||
||�|�|�|
||Yes*
No*
N/a*|||
||�|�|�|
||Yes*
No*
N/a*|||
||�|�|�|
||Yes*
No*
N/a*|||
||�|�|�|
||Yes*
No*
N/a*|||
||�|�|�|
||Yes*
No*
N/a*|||
||�|�|�|
||Yes*
No*
N/a*|||
||�|�|�|
**Page 21**
## **Support costs**
The charity has incurred expenditure on support costs.
|**Volunteer help**|The value of any voluntary help received is not included in the accounts but is described
in the trustees’ annual report.|
|---|---|
|**Income from interest,**|This is included in the accounts when receipt is probable and the amount receivable can|
|**royalties and dividends**|be measured reliably.|
|**Income from membership**|Membership subscriptions received in the nature of a gift are recognised in Donations and|
|**subscriptions**|Legacies.|
||Membership subscriptions which gives a member the right to buy services or other|
||benefits are recognised as income earned from the provision of goods and services as|
||income from charitable activities.|
|**Settlement of insurance**
**claims**|Insurance claims are only included in the SoFA when the general income recognition
criteria are met (5.10 to 5.12 FRS102 SORP) and are included as an item of other income
in the SoFA.|
|**Investment gains and**
**losses**|This includes any realised or unrealised gains or losses on the sale of investments and
any gain or loss resulting from revaluing investments to market value at the end of the|
||year.|
|**2.2 EXPENDITURE**|**AND LIABILITIES**|
||Liabilities are recognised where it is more likely than not that there is a legal or|
|**Liability recognition**|constructive obligation committing the charity to pay out resources and the amount of the|
||obligation can be measured with reasonable certainty.|
|**Governance and support**|Support costs have been allocated between governance costs and other support.|
|**costs**|Governance costs comprise all costs involving public accountability of the charity and its|
||compliance with regulation and good practice.|
||Support costs include central functions and have been allocated to activity cost categories|
||on a basis consistent with the use of resources, eg allocating property costs by floor|
||areas, or per capita, staff costs by the time spent and other costs by their usage.|
|**Grants with performance**|Where the charity gives a grant with conditions for its payment being a specific level of|
|**conditions**|service or output to be provided, such grants are only recognised in the SoFA once the|
||recipient of the grant has provided the specified service or output.|
|**Grants payable without**|Where there are no conditions attaching to the grant that enables the donor charity to|
|**performance conditions**|realistically avoid the commitment, a liability for the full funding obligation must be|
||recognised.|
|**Redundancy cost**|The charity made no redundancy payments during the reporting period.|
|**Deferred income**|No material item of deferred income has been included in the accounts.|
|**Creditors due within one**|The charity has creditors which are measured at settlement amounts less any trade|
|**year**|discounts|
|**Creditors due within more**
**than one year**|
Grants received relating to specific fixed assets are credited to "deferred income from
capital grants" in the balance sheet and amortised to the profit and loss account over the
useful economic lives of the assets which the grants relate to|
||A liability is measured on recognition at its historical cost and then subsequently|
|**Provisions for liabilities**|measured at the best estimate of the amount required to settle the obligation at the|
||reporting date|
|**Basic financial**
**instruments**|The charity accounts for basic financial instruments on initial recognition as per paragraph
10.7 FRS102 SORP. Subsequent measurement is as per paragraphs 11.17 to 11.19,
FRS102 SORP.|
**2.3 ASSETS Tangible fixed assets for** These are capitalised if they can be used for more than one year, and cost at least **use by charity** They are valued at cost. The depreciation rates and methods used are disclosed in note 14. Fixed assets which have been funded by grants which are specific to the asset are shown under restricted income funds in the balance sheet
|Yes*
No*
N/a*|Yes*
No*
N/a*|Yes*
No*
N/a*|
|---|---|---|
|�|�|�|
|Yes*
No*
N/a*|||
|�|�|�|
|Yes*
No*
N/a*|||
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|Yes*
No*
N/a*|||
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|Yes*
No*
N/a*|||
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|Yes*
No*
N/a*|||
|�|�|�|
|Yes*
No*
N/a*|||
|�|�|�|
|Yes*
No*
N/a*|||
|�|�|�|
|Yes*
No*
N/a*|||
|�|�|�|
|Yes*
No*
N/a*|||
|�|�|�|
|Yes*
No*
N/a*|||
|�|�|�|
|Yes*
No*
N/a*|||
|�|�|�|
|Yes*
No*
N/a*|||
|�|�|�|
|Yes*
No*
N/a*|||
|�|�|�|
|Yes*
No*
N/a*|||
|�|�|�|
|Yes*
No*
N/a*|||
|�|�|�|
|Yes*
No*
N/a*|||
|�|�|�|
|Yes*
No*
N/a*|||
|�|�|�|
||||
||||
|Yes*
No*
N/a*|||
|�|�|�|
**Page 22**
The charity has intangible fixed assets, that is, non-monetary assets that do not have **Intangible fixed assets** physical substance but are identifiable and are controlled by the charity through custody or legal rights. The amortisation rates and methods used are disclosed in note 15.
They are valued at cost.
|**Heritage assets**|The charity has heritage assets, that is, non-monetary assets with historic, artistic,
scientific, technological, geophysical or environmental qualities that are held and
maintained principally for their contribution to knowledge and culture. The depreciation|
|---|---|
||rates and methods used as disclosed in note 16.|
||They are valued at cost.|
||Fixed asset investments in quoted shares, traded bonds and similar investments are|
|**Investments**|valued at initially at cost and subsequently at fair value (their market value) at the year
end. The same treatment is applied to unlisted investments unless fair value cannot be|
||measured reliably in which case it is measured at cost less impairment.|
||Investments held for resale or pending their sale and cash and cash equivalents with a|
||maturity date of less than 1 year are treated as current asset investments|
|**Stocks and work in**|Stocks held for sale as part of non-charitable trade are measured at the lower or cost or|
|**progress**|net realisable value.|
||Goods or services provided as part of a charitable activity are measured at net realisable|
||value based on the service potential provided by items of stock.|
||Work in progress is valued at cost less any foreseeable loss that is likely to occur on the|
||contract.|
||Debtors (including trade debtors and loans receivable) are measured on initial recognition|
|**Debtors**|at settlement amount after any trade discounts or amount advanced by the charity.
Subsequently, they are measured at the cash or other consideration expected to be
received.|
|**Current asset investments**|The charity has investments which it holds for resale or pending their sale and cash and
cash equivalents with a maturity date less than one year. These include cash on deposit
and cash equivalents with a maturity of loss than one year held for investment purposes|
||rather than to meet short-term cash commitments as they fall due.|
||They are valued at fair value except where they qualify as basic financial instruments.|
|Yes*
No*
N/a*|Yes*
No*
N/a*|Yes*
No*
N/a*|
|---|---|---|
|�|�|�|
|Yes*
No*
N/a*|||
|�|�|�|
|Yes*
No*
N/a*|||
|�|�|�|
|Yes*
No*
N/a*|||
|�|�|�|
|Yes*
No*
N/a*|||
|�|�|�|
|Yes*
No*
N/a*|||
|�|�|�|
|Yes*
No*
N/a*|||
||�|�|
|Yes*
No*
N/a*|||
|�|�|�|
|Yes*
No*
N/a*|||
|�|�|�|
|Yes*
No*
N/a*|||
|�|�|�|
|Yes*
No*
N/a*|||
|�|�|�|
|Yes*
No*
N/a*|||
|�|�|�|
**POLICIES ADOPTED ADDITIONAL TO OR DIFFERENT FROM THOSE ABOVE**
**Page 23**
**Section C Notes to the accounts (cont)**
## **Note 3 Income**
|**Note 3**|**Income**||||||
|---|---|---|---|---|---|---|
|**Other informati**
**Donations**
**and legacies:**
**Charitable**
**activities:**
**Separate**
**material item**
**of income**
**Other:**
**Income from**
**investments:**
**Other trading**
**activities:**
**TOTAL INCO**|**Analysis of income**|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**Prior year**
**£**
**£**
**£**
**£**
**£**|||||
||Donations and gifts|2,932|-|-|2,932|106,663|
||
Gift Aid|-|-|-|-|2,903|
||Legacies|-|-|-|-|-|
||General grants provided by government and
other charities towards core funds|18,083|-|-|18,083|76,424|
||Membership subscriptions and sponsorships
which are in substance donations|-|-|-|-||
||Donated goods, facilities and services|-|-|-|-|-|
||
Other|-|-|-|-||
||**Total**|21,015|-|-|21,015|185,890|
||||||||
||Income frompublic swimmingactivities|272,984|-|-|272,984|107,929|
||Income frompool hire|158,030|-|-|158,030|82,779|
||Income from school swimming lessons|43,720|-|-|43,720|21,289|
||Income from amortisation of capital grants|-|28,598|-|28,598|16,883|
||Other income|4,291|-|-|4,291|896|
||**Total**|479,024|28,598|-|507,622|229,776|
||||||||
||Income from sale of swimwear, swim
equipment and vendingmachines
|54,229|-|-|54,229|16,753|
||Income from fundraising events|-|-|-|-|4,147|
||Income from sponsorship by local businesses|-|-|-|-|650|
||Other|-|-|-|-|-|
||**Total**|54,229|-|-|54,229|21,550|
||Interest income|-|-|-|-|-|
||Dividend income|-|-|-|-|-|
||Rental and leasing income|-|-|-|-|-|
||
Other|-|-|-|-|-|
||**Total**|-|-|-|-|-|
||||||||
|||-|-|-|-|-|
|||-|-|-|-|-|
|||-|-|-|-|-|
|||-|-|-|-|-|
||**Total**|-|-|-|-|-|
||Conversion of endowment funds into income|-|-|-|-|-|
||Gain on disposal of a tangible fixed asset held
for charity's own use|
-|-|-|-|-|
||
Gain on disposal of a programme related
investment|-|-|-|-|-|
||Royalties from the exploitation of intellectual
property rights|-|-|-|-|-|
||
Other|-|-|-|-|-|
||**Total**|-|-|-|-|-|
||**on:**
**ME**||||||
|||554,269|28,598|-|582,867|437,216|
||||||||
|**All income in the prior year was unrestricted except for:**
**(please provide description and amounts)**|||||||
|**Where any endowment fund is converted into income in the**
**prior period, please give the reason for the conversion.**
**Where any endowment fund is converted into income in the**
**reporting period, please give the reason for the conversion.**|||||||
||||||||
||||||||
||||||||
||||||||
|**Within the income items above the following items are**
**material: (please disclose the nature, amount and any prior**
**year amounts)**|||||||
||||||||
|**This year: Where sums originally denominated in foreign**
**currency have been included in income, explain the basis on**
**which those sums have been translated into sterling (or the**
**currency in which the accounts are drawn up).**|||||||
||||||||
|**Last year: Where sums originally denominated in foreign**
**currency have been included in income, explain the basis on**
**which those sums have been translated into sterling (or the**
**currency in which the accounts are drawn up).**|||||||
**Page 24**
## **Section C Notes to the accounts (cont)**
## **Note 4 Analysis of receipts of government grants**
|**Government grant 1**
**Government grant 2**
**Government grant 3**
**Government grant 4**
**Government grant 5**
**Government grant 6**
**Government grant 1**
**Government grant 2**
**Government grant 3**
**Other**
**_Please provide details of any_**
**_unfulfilled conditions and other_**
**_contingencies attaching to grants_**
**_that have been recognised in_**
**_income._**
**_Please give details of other forms of_**
**_government assistance from which_**
**_the charity has directly benefited._**|**This year**
**£**
**Description**|**This year**
**£**
**Description**|**This year**
**£**
**Description**|
|---|---|---|---|
||Gateshead Council Pool plant replacement and refurbishment grant||31,252|
||
National Lottery awards for all||20,000|
|||||
|||||
|||||
|||||
||**Total**||51,252|
||**Description**||**Last year**
**£**|
||Community Ownership Fund-relating to capital items||222,383|
||Community Ownership Fund-contribution to core costs
||50,000|
||
Sport England-relating to a capital item Crowdfunding campaign 2||10,000|
||
Sport England-contribution to core costs Crowdfunding campaign 1||8,000|
||**Total**
||290,383|
||**Thisyear**
**Lastyear**|||
||There are no unfulfilled conditions relating to these
grants|There are no unfulfilled conditions relating to these
grants||
||**Thisyear**
**Lastyear**|||
||Not applicable|Not applicable||
**Page 25**
## **Section C Notes to the accounts (cont)**
## **Note 5 Donated goods, facilities and services**
|**Thisyear**
**Use of property**
**Other - H&S equipment and IT infrastructure donated by local organisations**
**Seconded staff**|**Thisyear**
**Use of property**
**Other - H&S equipment and IT infrastructure donated by local organisations**
**Seconded staff**|**This year**
**Last year**
**£**
**£**|**This year**
**Last year**
**£**
**£**|
|---|---|---|---|
|||-|-|
|||-|-|
|||-|5,440|
|||-|5,440|
|||**Lastyear**||
|**Please provide details of the**
**accounting policy for the recognition**
**and valuation of donated goods,**
**facilities and services.**|Goods donated for ongoing use by the charity in
carrying out its activities are recognised as
tangible fixed assets with the corresponding gain
recognised as income from donations in the
SOFA. Donated goods held as tangible fixed
assets are depreciated over their useful economic
lives|
Goods donated for ongoing use by the charity in
carrying out its activities are recognised as
tangible fixed assets with the corresponding gain
recognised as income from donations in the
SOFA. Donated goods held as tangible fixed
assets are depreciated over their useful
economic lives||
|**Please provide details of any**
**unfulfilled conditions and other**
**contingencies attaching to resources**
**from donated goods and services not**
**recognised in income.**
**Please give details of other forms of**
**other donated goods and services**
**not recognised in the accounts, eg**
**contribution of unpaid volunteers.**||||
|||||
|||||
||Note 18 provides details of the contribution made
byunpaid volunteers duringtheyear|||
**Page 26**
**Section C Notes to the accounts (cont)**
**Note 6 Expenditure**
|**Analysis**
**Expenditure on raising funds:**|**This year**|**This year**|**This year**|**This year**|**Last year**|**Last year**|**Last year**|**Last year**|
|---|---|---|---|---|---|---|---|---|
||**Unrestricted**
**funds**|**Restricted**
**income**
**funds**|**Endowment**
**funds**|**Total funds**|**Unrestricted**
**funds**|
**Restricted**
**income**
**funds**|**Endowment**
**funds**|**Total**
**funds**|
||**£**|**£**|**£**|**£**|**£**|**£**|**£**|**£**|
|Incurred seeking donations|-|-|-|-|-|-|-|-|
|Incurred seeking legacies|-|-|-|-|-|-|-|-|
|Incurred seeking grants|-|-|-|-|-|-|-|-|
|Operating membership schemes and social lotteries|-|-|-|-|-|-|-|-|
|Staging fundraising events|-|-|-|-|-|-|-|-|
|Fundraising agents|-|-|-|-|-|-|-|-|
|Operating charity shops|-|-|-|-|-|-|-|-|
|Operating a trading company undertaking non-charitable trading activity|-
|-|-|-|-|-|-|-|
|Advertising, marketing, direct mail and publicity|-|-|-|-|-|-|-|-|
|Start up costs incurred in generating new sources of future income|-|-|-|-|-|-|-|-|
|Database development costs|-|-|-|-|-|-|-|-|
|Other trading activities|-|-|-|-|-|-|-|-|
|Investment management costs:|-|-|-|-|-|-|-|-|
|Portfolio management costs|-|-|-|-|-|-|-|-|
|Cost of obtaining investment advice|-|-|-|-|-|-|-|-|
|Investment administration costs|-|-|-|-|-|-|-|-|
|Intellectual property licencing costs|-|-|-|-|-|-|-|-|
|Rent collection, property repairs and maintenance charges|-|-|-|-|-|-|-|-|
|**Total expenditure on raising funds**|-|-|-|-|-|-|-|-|
|**Expenditure on charitable activities:**|||||||||
|Payroll costs|324,465|-|-|324,465|185,984|-|-|185,984|
|Gas|51,891|-|-|51,891|44,013|-|-|44,013|
|Electricity|54,076|-|-|54,076|35,290|-|-|35,290|
|Water|18,551|-|-|18,551|10,892|-|-|10,892|
|Repairs and cyclical maintenance|15,813|-|-|15,813|10,349|-|-|10,349|
|Insurance|21,092|-|-|21,092|14,306|-|-|14,306|
|Chemicals,materials and equipment|19,192|-|-|19,192|15,755|-|-|15,755|
|Depreciation|5,442|28,598|-|34,040|2,432|16,883|-|19,315|
|Cost of swimmingkit and vendingmachine sales|35,957|-|-|35,957|11,445|-|-|11,445|
|Other costs|26,876|-|-|26,876|30,013|-|-|30,013|
|**Total expenditure on charitable activities**|573,353|28,598|-|601,952|360,479|16,883|-|377,362|
|**Separate material item of expense**|||||||||
||-|-|-|-|-|-|-|-|
|**Total**|-|-|-|-|-|-|-|-|
||||||||||
|**Other**|-|-|-|-|-|-|-|-|
|**Total other expenditure**
**TOTAL EXPENDITURE**|-|-|-|-|-|-|-|-|
||573,353|28,598|-|601,952|360,479|16,883|-|377,362|
## **Other information:**
## **Analysis of expenditure on charitable activities**
|**Analysis of expenditure on charitable activities**|||||||||
|---|---|---|---|---|---|---|---|---|
||**Thisyear**||||**Lastyear**||||
|**Activity or programme**|**Activities**
**undertaken**
**directly**|**Grant**
**funding of**
**activities**|
**Support**
**Costs**|**Total this**
**year**|**Activities**
**undertaken**
**directly**|
**Grant**
**funding of**
**activities**|
**Support**
**Costs**|**Total last**
**year**|
||**£**|**£**|**£**|**£**|**£**|**£**|**£**|**£**|
|Activity1|-|-|-|-|-|-|-|-|
|Activity2|-|-|-|-|-|-|-|-|
|Other|-|-|-|-|-|-|-|-|
|**Total**|-|-|-|-|-|-|-|-|
**This year: Where sums originally denominated in foreign currency have been included in expenditure, explain the basis on which those sums have been translated into sterling (or the currency in which the accounts are drawn up).**
**Last year: Where sums originally denominated in foreign currency have been included in expenditure, explain the basis on which those sums have been translated into sterling (or the currency in which the accounts are drawn up).**
**Page 27**
## **Section C Notes to the accounts**
## **Note 7 Details of certain types of expenditure**
## **Note 7.1 Fees for examination of the accounts**
_**Please provide details of the amount paid for any statutory external scrutiny of accounts and other services provided by your independent examiner. If nothing was paid please enter '0' in the appropriate box(es).**_
|**Note 7.1 Fees for examination of the accounts**
**_Please provide details of the amount paid for any statutory external scrutiny of_**
**_accounts and other services provided by your independent examiner. If nothing_**
**_was paid please enter '0' in the appropriate box(es)._**|||
|---|---|---|
|**Tax advisory fees**
**Other fees (for example: financial advice, consultancy, accountancy services) paid**
**to the independent examiner**
**Independent examiner’s fees**
**Assurance services other than independent examination**|**This year**
**£**|**Last year**
**£**|
||600|570|
|||210|
||-|-|
||-
|-|
**Page 28**
## **Section C Notes to the accounts (cont)**
## **Note 8 Paid employees**
_**Please complete this note if the charity has any employees (transactions with Trustees dealt with in Note 28)**_
## **8.1 Staff Costs**
|**8.1 Staff Costs**|||
|---|---|---|
|**This year:**
**Last year:**
**Salaries and wages**
**Please provide details of expenditure on staff working for the**
**charity whose contracts are with and are paid by a related party**
**Social security costs**
**Other employee benefits**
**Total staff costs**
**Pension costs (defined contribution scheme)**
**Please provide details of expenditure on staff working for the**
**charity whose contracts are with and are paid by a related party**|**This year**
**£**|**Last year**
**£**|
||317,820|179,657|
||4,239|4,011|
||2,406|2,316|
||-|-|
||324,465|185,984|
||||
||Not applicable||
||||
||Not applicable||
_**Please give details of the number of employees whose total employee benefits (excluding employer pension costs) fell within each band of £10,000 from £60,000 upwards. If there are no such transactions, please enter 'true' in the box provided.**_
|**No employees received employee benefits (excluding employer**
**pension costs) for the reporting period of more than £60,000**|**No employees received employee benefits (excluding employer**
**pension costs) for the reporting period of more than £60,000**|**TRUE**|**TRUE**|
|---|---|---|---|
|||||
|**Band**||**Number of employees**||
|||**Thisyear**|**Lastyear**|
|**£60,000 to £69,999**||-|-|
|**£70,000 to £79,999**||-|-|
|**£80,000 to £89,999**||-|-|
|**£90,000 to £99,999**||-|-|
|**£100,000 to £109,999**||-|-|
|**Fundraising**
**Charitable Activities**
**Governance**
**Other**
**Total**
**Please provide the total amount paid to key management**
**8.2 Average head count in the year**
**The parts of the charity in which the**
**employees work**||||
|||**Thisyear**|**Lastyear**|
|||**£**|**£**|
|||38,975|28,128|
|||||
|||**This year**
**Number**|**Last year**
**Number**|
||**Fundraising**|-|-|
||**Charitable Activities**|30|19|
||**Governance**|-|-|
||**Other**|-|-|
||**Total**|30|19|
**Page 29**
## **8.3 Ex-gratia payments to employees and others (excluding trustees)** _**Please complete if an ex-gratia payment is made.**_
|**Please explain the nature of the**
**payment**|**This year**|||
|---|---|---|---|
||**Last year**|||
|||||
|**Please state the legal authority or**
**reason for making the payment**|**This year**|||
||**Last year**|||
|**Please state the amount of the payment**
**a right to an asset)**|**(or value of any waiver of**|||
|||**Thisyear**|**Lastyear**|
|||**£**|**£**|
|||-
|-|
## **8.4 Redundancy payments**
_**Please complete if any redundancy or termination payment is made in the period.**_
|**Total amount of payment**
**The nature of the payment (cash, asset**
**etc.)**
**The extent of redundancy funding at the balance sheet date**|**Thisyear**|**Lastyear**|
|---|---|---|
||**£**|**£**|
||-|-|
||||
||||
||||
||**Thisyear**|**Lastyear**|
||**£**|**£**|
||-|-|
||||
|**Please state the accounting policy for any redundancy or**
**termination payments**|||
**Page 30**
**Section C Notes to the accounts (cont)**
**Note 9 Defined contribution pension scheme or defined benefit scheme accounted for as a defined contribution scheme.**
## _**9.1 Please complete this note if a defined contribution pension scheme is operated**_
|**Amount of contributions recognised in the SOFA as an expense**
**Please explain the basis for allocating the liability and expense of**
**defined contribution pension scheme between activities and**
**between restricted and unrestricted funds.**|**Thisyear**|**Lastyear**|
|---|---|---|
||**£**|**£**|
||2,406|2,316|
||||
||All pension
contributions have
been allocated to
unrestricted funds as
the restricted funds
all relate to capital
investment rather
than the operation of
the pool
||
## _**9.2 Please complete this section where the charity participates in a defined benefit pension plan but is unable to ascertain its share of the underlying assets and liabilities.**_
**Please confirm that although the scheme is accounted for as a defined contribution plan, it is a defined benefit plan. Please provide such information as is available about the plan's surplus or deficit and the implications, if any, for the reporting charity this year and last year, if different**
_**9.3 Please complete this section where the charity participates in a multi-employer defined benefit pension plan that is accounted for as a defined contribution plan.**_
**Describe the extent to which the charity can be liable to the plan for other entities' obligations under the terms and conditions of the multi-employer plan. If this is different for last year, provide details Provide an explanation of how any liability arising from an agreement with a multi-employer plan to fund a deficit has been determined. If this is different for last year, provide details**
**Page 31**
**Section C Notes to the accounts (cont)**
**Note 10 Tangible fixed assets** _**Please complete this note if the charity has any tangible fixed assets**_
## **10.1 Cost or valuation**
|At the beginning of
the year
Additions
Revaluations
Disposals
Transfers *
At end of the year
****Basis**
**** Rate**
At beginning of the
year
Disposals
Depreciation
Impairment
Transfers*
At end of the year
Net book value at the
beginning of the year
Net book value at the
end of the year
**10.4 Impairment**
**10.3 Net book value**
**10.2 Depreciation an**|**Leasehold land &**
**buildings**|**Pool and health and**
**safety equipment**|**Plant, machinery and**
**motor vehicles**|
**IT and other office**
**equipment**|**Total**|
|---|---|---|---|---|---|
||**£**|**£**|**£**|**£**|**£**|
||26,804|17,169|306,391|11,683|362,047|
||1,540|5,676|12,303|1,721|21,240|
||-|-|-|-|-|
||-|-|-|-|-|
||-|-|-|-|-|
||28,344|22,845|318,694|13,404|383,287|
||**d impairments**|||||
||Straight line|Straight line|Straight line|Straight line|Straight line|
||
10 year life|2 to 20 years|5 to 15 years|4 to 10 years||
|||||||
||1,857|1,434|15,286|1,337|19,914|
||-|-|-|-|-|
||2,783|2,831|25,925|2,501|34,040|
||-|-|-|-|-|
||-|-|-|-|-|
||4,640|4,265|41,211|3,838|53,954|
|||||||
||24,947|15,735|291,105|10,346|342,133|
||23,704|18,580|277,483|9,566|329,333|
|||||||
|
**_This year: Please provide a description of the events and_**
**_circumstances that led to the recognition or reversal of an_**
**_impairment loss._**||||||
|||||||
|**_Last year: Please provide a description of the events and_**
**_circumstances that led to the recognition or reversal of an_**
**_impairment loss._**||||||
|**10.5 Revaluation**
**_the effective date of the revaluation_**
**_If an accounting policy of revaluation is adopted, please provide:_**
**_the carrying amount that would have been recognised had_**
**_the assets been carried under the cost model._**
**10.6 Other disclosures**
**_the name of independent valuer, if applicable_**
**_the methods applied and significant assumptions_**||||**This year**
**Last year**||
|||||||
|||||||
|||||||
|||||-|-|
|||||||
|||||**Thisyear**|**Lastyear**|
|||||**£**|**£**|
|**_(i) Please state the amount of borrowing costs, if any, capitalised in the_**
**_construction of tangible fixed assets and the capitalisation rate used._**||||-|-|
|**_(ii) Please provide the amount of contractual commitments for the acquisition_**
**_of tangible fixed assets._**||||-|-|
|**_(iii) Details of the existence and carrying amounts of property, plant and_**
**_equipment to which the charity has restricted title or that are pledged as_**
**_security for liabilities._**||||||
- _The "transfers" row is for movements between fixed asset categories._
_** Please indicate the method of depreciation by deleting the method not applicable (SL = straight line; RB = reducing balance). Also_
**Page 32**
**Section C Notes to the accounts**
## **Note 11 Stocks** _**Please complete this note if the charity holds any stock items**_
**11.1 Please state the carrying amount of stock and work in progress analysed between activities.**
|**between activities.**|||||
|---|---|---|---|---|
|**Swimwear &**
**equipment**
**£**
**Charitable activities:**
**_Opening_**
-
**_Added in period_**
-
**_Expensed in period_**
-
**_Impaired_**
-
**_Closing_**
**-**
**Other trading activities:**
**_Opening_**
1,949
**_Added in period_**
7,062
**_Expensed in period_**
7,816
**_Impaired_**
-
**_Closing_**
**1,195**
**Other:**
**_Opening_**
-
**_Added in period_**
-
**_Expensed in period_**
-
**_Impaired_**
-
**_Closing_**
**-**
**Total this year**
1,195
**_Total previous year_**
-
**11.2 Please specify the carrying amount of any**
**stocks pledged as security for liabilities**||**Stock**|||
||**Swimwear &**
**equipment**|**Vending**
**machine stock**|**Chemicals**
**stock**|**Total stock**|
||**£**|**£**|**£**|**£**|
||||||
||-|-|-|-|
||-|-|-|-|
||-|-|-|-|
||-|-|-|-|
||**-**|**-**|**-**|**-**|
||||||
||||||
||1,949|303|1,748|4,000|
||7,062|26,297|14,732|48,091|
||7,816|24,261|15,221|47,299|
||-|-|-|-|
||**1,195**|**2,339**|**1,259**|**4,792**|
||||||
||||||
||-|-|-|-|
||-|-|-|-|
||-|-|-|-|
||-|-|-|-|
||**-**|**-**|**-**|**-**|
||1,195|2,339|1,259|4,792|
||-|-|||
|||**£**
**This year**|||
|||**This year**|||
|||**£**|||
**Page 33**
## **Section C Notes to the accounts (cont)**
## **Note 12 Debtors and prepayments**
## _**Please complete this note if the charity has any debtors or prepayments.**_
## **12.1 Analysis of debtors**
|**12.1 Analysis of debtors**|||
|---|---|---|
|**Total**
**Trade debtors**
**Accrual for unbilled income**
**Accrual for grants due from funders**
**Prepayments and accrued income**|**This year**
**£**|**Last year**
**£**|
||206.7|127.6|
||3,252.2|3,082.3|
||21,655.1|15,876.4|
||-|7,011.0|
||25,113.9|26,097.3|
## _**Complete 12.2 where a material debtor is recoverable more than a year after the reporting date.**_
## **12.2 Disclosure of debtors recoverable in more than 1 year (included in debtors above)**
|**Total**
**Trade debtors**
**Prepayments and accrued income**
**Other debtors**|**This year**
**£**|**Last year**
**£**|
|---|---|---|
||-|-|
||-|-|
||-|-|
||-|-|
**Page 34**
## **Section C Notes to the accounts (cont)**
## **Note 13 Creditors and accruals**
## _**Please complete this note if the charity has any creditors or accruals.**_
## **13.1 Analysis of creditors**
|
**Bank loans and overdrafts**
**Trade creditors**
**Accruals for electricity, gas, water and other costs**
**Income received in advance from schools**
**Taxation, national insurance and pensions**
**Deferred grant income**
**Loan from trustee**
**Total**|**Amounts falling due**
**within one year**|**Amounts falling due**
**within one year**|**Amounts falling due after**
**more than one year**|**Amounts falling due after**
**more than one year**|
|---|---|---|---|---|
||**This year**
**£**|**Last year**
**£**|**This year**
**£**|**Last year**
**£**|
||-|-|-|-|
||-|-|-|-|
||15,866|22,927|-|-|
||3,375|2,825|||
||5,609|5,441|-|-|
||3,750|5,333|-|-|
||1,200|-|8,800||
||29,800|36,526|8,800|-|
## **13.2 Deferred income from capital grants**
## _**Please complete this note if the charity has deferred income.**_
|**_Please explain the reasons why income is deferred._**
**_Movement in deferred income account_**
**Balance at the start of the reporting period**
**Amounts added in current period**
**Amounts amortised to income in current period**
**Amounts released to income from previous periods**
**Balance at the end of the reporting period**|**This year**|**Last year**|**Last year**|
|---|---|---|---|
||Birtley Community Pool
received £51.3k of funding
for investment in specific
assets. Of this income,
£28.6k has been amortised
to the profit and loss
account in the year to
~~31 03 26~~|Birtley Community Pool
received £311.1k of funding
for investment in specific
assets. Of this income,
£16.9k has been amortised
to the profit and loss
account in the year to
~~31 03 25~~||
|||||
|||**This year**
**£**|**Last year**
**£**|
|||294,186|-|
|||51,252|311,069|
|||- 28,598|- 16,883|
|||- 6,500|-|
|||310,340|294,186|
**Page 35**
## **Section C Notes to the accounts (cont)**
|**Till float**
**Short term deposits**
**Cash at bank and on hand**
**Total**
**Note 14 Cash at bank and in hand**
**Short term cash investments (less than 3 months maturity date)**|||
|---|---|---|
||**This year**
**£**|**Last year**
**£**|
||-|-|
||-|-|
||27,986|15,851|
||500|500|
||28,486|16,351|
**Page 36**
## **Section C Notes to the accounts (cont)**
## **Note 15 Fair value of assets and liabilities**
|**15.1 Please provide details of the charity's**
**exposure to credit risk (the risk of incurring**
**a loss due to a debtor not paying what is**
**owed) , liquidity risk (the risk of not being**
**able to meet short term financial demands)**
**and market risk (the risk that the value of**
**an investment will fall due to changes in**
**the market) arising from financial**
**instruments to which the charity is exposed**
**at the end of the reporting period and**
**explain how the charity manages those**
**risks.**|**Thisyear**
**Lastyear**|**Thisyear**
**Lastyear**|
|---|---|---|
||
Birtley Community Aquatic Centre has a minimal
risk of debtors not paying what is owed. The
outstanding balance at the year end is just
£207. The accrual for unbilled income for
£21.7k mainly relates to pool hire customers
who all have healthy financial positions and all
have paid the amounts included in the accrual
by the end of April 2026. Only one amount in
the accrual remains unpaid at the end of May
2026, which is for £128 from Parking Eye for
Birtley Community pool's share of parking
charges for the quarter to 31st March 2026.||
**15.2 Please give details of the amount of change in the fair value of basic financial instruments (debtors, creditors, investments (see section 11, FRS 102 SORP)) measured at fair value through the SoFA that is attributable to changes in credit risk.**
**Page 37**
**Section C Notes to the accounts (cont)**
## **Note 16 Events after the end of the reporting period**
_**Please complete this note events (not requiring adjustment to the accounts) have occurred after the end of the reporting period but before the accounts are authorised which relate to conditions that arose after the end of the reporting period.**_
|**Please provide details of the nature of the**
**event**
**Provide an estimate of the financial effect**
**of the event or a statement that such an**
**estimate cannot be made**|**Thisyear**
**Lastyear**|**Thisyear**
**Lastyear**|
|---|---|---|
||
Birtley Community Aquatic Centre received
a significant grant from the Sir James Knott
Fund relating to the solar panels project||
||||
||The amount of the grant was £17,000. This
has not been accrued at the year end as the
grant award date was April 27th 2026||
**Page 38**
## **Section C Notes to the accounts (cont)**
## **Note 17 Transactions with trustees and related parties**
_**If the charity has any transactions with related parties (other than the trustee expenses explained in guidance notes) details of such transactions should be provided in this note. If there are no transactions to report, please enter “True” in the box or "False" if there are transactions to report.**_
## **17.1 Trustee remuneration and benefits**
## **This year**
**None of the trustees have been paid any remuneration or received any other benefits from an employment with TRUE their charity or a related entity (True or False)**
_**In the period the charity has paid trustees remuneration and benefits. Please give the amount of, and legal authority for, any remuneration or other benefits paid to a trustee by the charity or any institution or company connected with it.**_
|**Name of trustee**|**Legal authority (eg order,**
**governing document)**|**Amounts paid or benefit value**|**Amounts paid or benefit value**|**Amounts paid or benefit value**|**Amounts paid or benefit value**|**Amounts paid or benefit value**|
|---|---|---|---|---|---|---|
|||**Remuneration**|**Pension**
**contribution**|**Redundancy**
**(including loss**
**of office)/ex**
**gratia**|
**Other**|**TOTAL**|
|||**£**|**£**|**£**|**£**|**£**|
|||0.00|-|-|-|**-**|
|||0.00|-|-|-|**-**|
|||0.00|-|-|-|**-**|
|||0.00|-|-|-|**-**|
||||||||
|**_Please give details of why remuneration or other employment_**
**_benefits werepaid._**|||||||
|**_Where an ex gratia payment has been made to a trustee, provide an_**
**_explanation of the nature of the payment._**|||||||
|**_If a third party has been reimbursed for providing one or more_**
**_trustees, state the nature of the payment and amount of the_**
**_reimbursement._**|||||||
|**_State the number of trustees to whom retirement benefits are_**
**_accruing under a defined contribution pension scheme._**|||||||
## **Last year**
**None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity (True or False)**
**TRUE**
_**In the period the charity has paid trustees remuneration and benefits. Please give the amount of, and legal authority for, any remuneration or other benefits paid to a trustee by the charity or any institution or company connected with it.**_
|**Name of trustee**|**Legal authority (eg order,**
**governing document)**|**Amounts paid or benefit value**|**Amounts paid or benefit value**|**Amounts paid or benefit value**|**Amounts paid or benefit value**|**Amounts paid or benefit value**|
|---|---|---|---|---|---|---|
|||**Remuneration**|**Pension**
**contribution**|**Redundancy**
**(including loss**
**of office)/ex**
**gratia**|
**Other**|**TOTAL**|
|||**£**|**£**||**£**|**£**|
|||0.00|-|-|-|**-**|
|||0.00|-|-|-|**-**|
|||0.00|-|-|-|**-**|
|||0.00|-|-|-|**-**|
||||||||
|**_Please give details of why remuneration or other employment_**
**_benefits were paid._**|||||||
|**_Where an ex gratia payment has been made to a trustee, provide an_**
**_explanation of the nature of thepayment._**|||||||
|**_If a third party has been reimbursed for providing one or more_**
**_trustees, state the nature of the payment and amount of the_**
**_reimbursement._**|||||||
|**_State the number of trustees to whom retirement benefits are_**
**_accruing under a defined contribution pension scheme._**|||||||
**Page 39**
## **17.2 Trustees' expenses**
_**If the charity has paid trustees expenses for fulfilling their duties, details of such transactions should be provided in this note. If there are no transactions to report, please enter “True” in the box below. If there are transactions to report, please enter "False".**_
|**No trustee expenses have been incurred (True or False)**||**TRUE**|
|---|---|---|
||||
|**Type of expenses reimbursed**|**This year**|**Last year**|
||**£**|**£**|
|**Travel**|-|-|
|**Subsistence**|-|-|
|**Accommodation**|-|-|
|**Other (please specify):**|-|-|
||-|-|
|**TOTAL**|-|-|
**Please provide the number of trustees reimbursed for expenses or who had expenses paid by the charity**
## **17.3 Transaction(s) with related parties**
_**Please give details of any transaction undertaken by (or on behalf of) the charity in which a related party has a material interest, including where funds have been held as agent for related parties. If there are no such transactions, please enter 'true' in the box provided.**_
## **This year**
**There have been no related party transactions in the reporting period (True or False)**
**FALSE**
|**Name of the trustee**
**or related party**|**Relationship**
**to charity**|**Description of the**
**transaction(s)**|**Amount**|**Balance at**
**period end**|**Provision for bad debts**
**at period end**|**Amounts**
**written off**
**during**
**reporting**
**period**|
|---|---|---|---|---|---|---|
|Matthew Grant|Trustee|Loan made to the charity|£10,000.00|£10,000.00|Not applicable|Not applicable|
|Dean Cox|Trustee|Donation made to the charity|£500.00|Not applicable|Not applicable|Not applicable|
||||||||
||||||||
||||||||
||||||||
_**In relation to the transactions above, please provide the terms and conditions, including any security and the nature of any payment (consideration) to be provided in settlement.**_
Matthew Grant provided an interest free loan of £10,000 to Birtley Community Aquatic Centre on January 29th 2026. A loan agreement was drawn up between Matthew Grant and BCAC for a total available loan of £20,000, which was approved at the Trustees meeting on January 14th 2026. Half of the available loan amount was drawn down on January 29th 2026. The loan is interest free and is repayable at £100 per month from April 1st 2026 until July 1st 2035.
_**For any related party, please provide details of any guarantees given or received.**_
Not applicable
**Last year**
|**There have been no related party transactions in the reporting period (True or False)**|**There have been no related party transactions in the reporting period (True or False)**|**There have been no related party transactions in the reporting period (True or False)**|**There have been no related party transactions in the reporting period (True or False)**|**There have been no related party transactions in the reporting period (True or False)**|**There have been no related party transactions in the reporting period (True or False)**|**_FALSE_**|**_FALSE_**|
|---|---|---|---|---|---|---|---|
|||||||||
|**Name of the trustee**
**or related party**|**Relationship**
**to charity**|**Description of the**
**transaction(s)**|**Amount**|**Balance at**
**period end**|**Provision for bad debts**
**at period end**||**Amounts**
**written off**
**during**
**reporting**
**period**|
|Matthew Grant|Trustee|Donations made to the charity|£60,290.00|Not applicable|Not applicable||Not applicable|
|Yvonne Probert|Trustee|Donations made to the charity|£200.00|Not applicable|Not applicable||Not applicable|
|Tracy Graham|Trustee|Donations made to the charity|£300.00|Not applicable|Not applicable||Not applicable|
|Jackie Mowbray|Trustee|Donations made to the charity|£127.00|Not applicable|Not applicable||Not applicable|
|Rebecca Scott|Trustee|Donations made to the charity|£97.00|Not applicable|Not applicable||Not applicable|
|Dean Cox|Trustee|Donations made to the charity|£500.00|Not applicable|Not applicable||Not applicable|
Matthew Grant donated £350 to the two Crowdfunding campaigns and has made a _**In relation to the transactions above, please provide the terms and**_ further donation of £59,940 to Birtley Community Aquatic Centre. He has not required _**conditions, including any security and the nature of any payment**_ any terms or conditions for the donation of £59,940 to be put in place. All other donations were made by trustees during the two Crowdfunding campaigns that were _**(consideration) to be provided in settlement.**_ run to raise funding towards the reopening of Birtley Community Pool in autumn 2023 and summer 2024 _**For any related party, please provide details of any guarantees given or received.**_
**Page 40**
**----- Start of picture text -----**
Section C Notes to the accounts (cont)
Note 18 Additional Disclosures
The following are significant matters which are not covered in other notes and need to be included to
provide a proper understanding of the accounts. If there is insufficient room here, please add a separate
sheet.
Birtley Community Aquatic Centre has a team of very committed trustees and volunteers, many of whom have have worked
together since the summer of 2023 on the project to reopen the pool. Since we reopened the pool in September 2024, the
volunteers have recorded their volunteering hours as this was a reporting requirement for one of our funders. The nine trustees
have together contributed 3,748 hours between April 1st 2025 and March 31st 2026. Other volunteers have contributed 701
hours during the same period. The contributions made by trustees and volunteers during this period included the following
activities:
1. The trustees and board secretary participated in regular trustee meetings led by our chair
2. Trustees also participated in regular sub group meetings covering Customers, HR, Facilities & Plant and Finance
3. The chair is the line manager for the Senior Operations Manager and provides mentoring and coaching guidance
4. The treasurer runs the monthly payroll, submitted multiple funding applications and liaised with the local schools
5. The operational trustee has supported the manager and staff in operating, maintaining and repairing the assets
6. The HR trustee has led the recruitment and produced contracts and HR policies for staff
7. The treasurer and assistant treaturer have produced the management accounts each month
8. The customer subgroup has developed and distributed a wide range of marketing material to promote the pool
9. Trustees and volunteers have worked on the pool reception regularly at busy times to support the staff
10.Trustees and volunteers have also undertaken a variety of asset repairs at the pool, minimising use of contractors.
The work undertaken by unpaid trustees and volunteers is critical to the success of the pool as we are undertaking many
functions which are required to run the pool at no cost. Commercial organisations would need to pay employees or
suppliers to provide these functions. If BCAC had to pay for all these functions, the income from pool activities would be
insufficient to cover its costs.
**----- End of picture text -----**
**Page 41**
## **Section C Notes to the accounts (cont)**
## **Note 19 Reconciliation of net income (expenditure) to net cash flow from operating activities**
|**Adjustments for:**
**Total**
**Depreciation charges (note 10)**
**Net (expenditure) / income for the reporting period**
**Increase in stocks (note 11)**
**Decrease / (increase) in debtors (note 12)**
**(Decrease) / increase in creditors (note 13)**
**Increase in deferred income (note 13)**|**This year**
**£**|**Last year**
**£**|
|---|---|---|
||-19085|57869|
||||
||34040|19914|
||-792|
-4000|
||983|-26097|
||-7925|36526|
||16154|294186|
||23375|378398|
**Page 42**
## **Section C Notes to the accounts (cont)**
**Note 20 Analysis of changes in net debt**
|**Cash at bank and in hand (note 14)**
**Loans falling due within one year (note 13)**
**Loans falling due after more than one year (note 13)**
**Finance lease obligations**
**Total**|**At 010425**
**£**|**Cash flows **
**£**|**New Finance**
**leases**
**£**|
**At 310326**
**£**|
|---|---|---|---|---|
||16,351|12,135|-|28,486|
||-|1,200|-|-|
||-|8,800|-|-|
||-|-|-|-|
||16,351|22,135|-|28,486|
**Page 43**