Yoxall Village Hall, Haslington, Charty #1205788 Trustees Annual Report 24-Nov-2025 Yoxall Village Hall, Hasling(on. CWI 5QZ 2025 TAR Page 1 of S Elècted Trustees: Stephen Underwood. Jemma Sharrock. Bev Moon. Graham Sawyer. Pete Threadgold. Rohit Topwalla Co-opted Trustees: Jane Kenney111 Dec 20241 Appointed Tru$teè$'. Cllr Mark Trigger (Haslington Parish Council) Volunteers: Amy Hayhur51, Tony Peake. John Lewis. Jo Criddle Ires¢gned 1 March 20251, Sheila Wood113 Aug 2025) Independent Examiner- Steve Valentine. 2 Lea Close. Sandbach. Cheshire CW11 4HT The Tnjstees and Volunteers of the charrty are recrurted l¢xally and work on a voluntary basis lo manage the Yoxall Village Hall for the use of organisations and indiwduals in the aTea of Haslinglon. Cheshire. They work in line with the charity's constitution. registered wrth the Charrty Commission. and subject to various agreed poli¢s whh are published on the YVH websrte at yoxalfvillagehall.co.uk. The Charity was set up as a Charitable Incorporated OTganisalion on 13 Novembef 2023. to take over the Tunning ol the YVH from the Yoxall Haslinglon Village Instrtute Icharily # 2218591. introducing limited liability for the Trustees and a modem conslrtution with up-ttsdate policies. The Trustees normally meet six limes a year. on the 4th Monday of January. March. July. September and the 2nd Monday in June. The AGM Pfecedes the final Trustee Meeting of the year on the 4th Monday in November. Running the YVH involves Trustee and Volunteers in the followng roles.. Chairnian A figurehead for the YVH. running meetings in acrdanCe vAth the Constitution. chking that Committee5 are working within guidelines & keeping overall track of the charty. Secretary Organi5ing Trustee Meetings & AGM. deals with correspondence & keeps records for the charrty. Treasurer Keeping track of YVH income & expenditure. book-keeping. online banking. preparing reports for the Trustee meetings & AGM, & planning the YVH finances with the Finance Committee. Regular Liaising wrth groups & individLtals hiring the YVH on a regular basis (weekly. monthly, annual1. Booking Clerk selling up hire agreements. populating the YVH web5rte calendar. sending out payment invoices. Castjal Liaising with groups & individuals hiring Ihe YVH on a casual or one-off basis. setting up hire Booking Clerk agreements. populating the YVH Ybsrte calendar. taking payments. refunding cancellations. Maintenance A small group of Trustees & Volunteers looking after the fabric of the YVH building. contents & Committee grounds. ensuring everything is well maintained. Organising contractors for repairs, afTanging regular slalulory inspections & replenishing consumable rtems used in the YVH. Researching & planning improvements lo the YVH before reporting lo the charity Trustees for approval. Finance A small group of Trustees who concentrate on the finances of the YVH. They a often also Commrttee signatorTes of the YVH bank & investment accounts. They keep an eye on financial planning. review hire charges & advise the Trustees regarding financial decisions. Safeguarding Acting as the contact point for any Safeguarding issues & checking that Trustees. Volunteers & Team certain Hiring Groups are aware of their Safeguarding responsibilrties. Advertising Maintaining the YVH social media page on Facebook & dealing wrth advertising for events al the Team YVH including the AGM as well as Trustee recnJrtment. Website Team Maintaining the YVH websrte with information about the YVH facilrties. the booking calendar, hirer infomiation. details of regular hiring groups as well as information about how the YVH is run. A¢tivities 202&25 Some further progress has been made in the work of taking over fully from the YHVI Chanty, including adopting new policies and updating Tems of Reference. Work has begun on engaging Hibberts Solicitors to help wtth the f1rsl Land Registry application. There are currently around 26 communrty and eommercial groLFPS that hire the YVH hall or use the grounds on a regular basis and the venue is often tssed at the weekends for parties and celebrations by lo¢al families. We lost
Yoxall Village Hall. Haslington. Charity #1205788 2025 TAR Page 2 of 5 some Home Education Groups this year. bul gained some others including Spanish, baby development and ommunily well-being groups. The field is used by the k)cal allotment Society and lo store equipment owned by a local scout group. The b¢al amateur dramatics group puts on two perfomiances a year and runs summer youth workshop5. The buildings and grounds have been maintained to a high stsndard. The Large Hall Porch roof was repaired in eady 2025 and the Ladies, Gents and Disabled toilets were repainted al the beginning of May. A company ha$ been engaged to do regular grounds maintenance which has improved the appearance of the car part¢ and children's garden. Excess growth of border with Haslington Surgery and Holly Hedge Is being addressed (subject Its the Te Preservation Order in place in certain aaS). Financial Review 202&25 The charity's financial year ends on 30 September each year. Receipts from Regular Hire were £17.070. with £5,352 fgr Casual Hire1£816 down on last yearfs combined YHVI & YVH CIO accounts. desprte 8 1 Ooh fee increase in January 20251. Outgoings for the period We £24.037 which included over £10K in repairs and maintenance. including £2830 for the roof repairs and £3700 for Grounds Maintenance. Overall thi5 resulted in a surplus of £2512 for the period1£546 more than last year's combined accounlsl. Investments were hrt by the stock market turmoil in earty 2025.. Benjamin Silvester Boslock Investment Fund ICCLAI £49.824 The fund is subieci to a separate trust agreement which allows only dividends to be used and the capi181 remain inlacl. The fund delivered £1444 in dividend5. but suffered a loss in value 01 £2257. Meeres White Investment Fund ICCLAI E60.654 The fund is Invested in the COIF chafrties investment fvnd. The fvnd ha5 retumed £1758 In dividends. b(rt suffered a loss in value of 735. COIF Deposit Account £17,774 The account received £678 in interest plus the dividends above. Natwest Reserve Account £8.035 The account received £99 interest for the period. Taking the interest, dividends and other InMe into account the investment assets lost £2469 in value. The Annual Accounts. sign¢d off by the independenl examiner are included b&low.
Yoxall Village Hall, Haslington. Charty #1205788 2025 TAR Pagè 3 of S Y#• •12c6n8 r(•n• EXPtm lor 01-10.14 to 30 9 25 192413 109 05 J59 69 J43.25 157 01 L4r&s8 1?1.47 4.n 17frA) 17rn.4J S.JU 25 179 21.42141 tLU7.S6 Jnjs 571.9? 146m Ekcgr $7.96 4yJ.c aoj oXS 11?A2 JiY2 co A944 lry* 3J4L)I 18ts.J4 ?9AQ 41931 I12 Ju.>J 7.05 J.505 (#)
.9V) ZS
Wety 51e ij J?4.Y) ? Jjg J94.71 {¥1 Tgt•l ITlbTrr• J.SU 32 •tw•it LX¢ I-, c locfL•lto n lifd 17 174 15 CIAI.Ol All lJJ9J CW4CLWI AI¢ (£L>t0 4X4S &1&XQ•t0yth4, £rEvE Tifvl 7.?/,/i
Yoxall Village Hall. Haslington, Charity #1205788 2025 TAR Page 4 of 5 Y•#•• Vll4• H•ll CK) 111205718 IncwK E¥p¢ndlture En¢ fry 01.11>24 ro 39.25 •t JIHZQ15 3,416.17 Y.4J tr•¥fusto ci>rr•ntatt 3.SW. 3.500 ( 01.10.2Q24 bal0• IN ?268 p•RI ¢Art 7.41 trarbsfws tv p•ttyr4 v•nsfw5 ro NW resW¥• • bunc• rfv XJ.550.54 35LVJCQ .2025 J2 28.58? 86 J3.582.86 01.I¢>Z024 MlwKbn•d 46 9944 3.71XJ 1.035.57 1173557 01.10.2024 b•bI knt•r 677.gj L?S8 40 1,414.41 Vrterv>Whlts lyrrtl •SBos', 17.77425 11.T14.2S 01.12514 b111 lrnDil•¥s loCCLACOIF ¥t 1.758.4) I.73Sl f&654JO b•l•rw 65,147 6. 01.ICk20Z4 S2JIM.71 I.WA2 tr•Mlws ta C£LIQJS fwd i*)sses 1.444A2 2.246.65 lund e¥r6 53.S75.13 53.515.L3 Da 271,1,,
Yoxall Village Hall. Haslington, Charrty #1205788 2025 TAR Page 5 of 5 The charity Trustees are guided by 8 Financial Poli¢y124 June 20241 and a Reserves Policy125 November 20241 available on the YVH web51te. htt s."Ilww. xallv411a ehall.co.uklwhcpwe-arelim ortanl4ocumenls Outlook 2025-26 Recruitment of new Trustee5 to maintain the lrfeblocAI of the charty femains a priorty. Work musl continue with the first Land Registration so that the merger of the Yoxall Haslington Village Institute the Yoxall Village Hall CIO can be fully completed and gisted the Charity Commission. The charty also needs to collate and sloie a number of historical documents held by fomier Trustees. Trustees musl ensure that Ihe YVH maintains land hopefully improves) i(s attractiveness as a local venue for cmirnunity and commercial groups and local indNiduals. by modemising and improving the YVH fa¢ili(ies. Signed.. Date". 23 (547AeQ¥K . Name.. PJL Trustee Role: f¢&ASwCLL.