The Friends of St Tudwal’s, Llanstadwell
Trustees’ Annual Report and Accounts
For the period 19 October 2023 – 31 December 2024
1. Reference and Administrative Details
Charity Name: The Friends of St Tudwal’s, Llanstadwell Charity Structure: Charitable Incorporated Organisation (CIO) Principal Office: 68 Church Road, Llanstadwell, Pembrokeshire, SA73 1EB Charity Commission Registration: 1205308
Trustees during the period:
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Revd Alan Chadwick
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Mrs Dorothy Cox
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Mr Robert Boltman
Executive Committee (appointed by members):
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Chair: Jocelyn Llewhellin
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Treasurer: Sarah Harries (from 2024)
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Secretary: Marie Reynolds
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Members: Nick Tavener, Erene Grieve, Carol Elliot, Alice Smith
2. Structure, Governance and Management
The charity is governed by its Constitution (2023). The trustees are responsible for oversight and compliance, while day-to-day running is delegated to the Executive Committee. Members support through subscriptions, volunteering, and participation. The Priest-in-charge of St Tudwal’s Church serves ex officio as trustee or may nominate a representative.
The Executive Committee met regularly during the year to coordinate fundraising and engagement activities, reporting to the trustees.
3. Objectives and Activities
The charitable object is:
“To maintain, repair, restore, preserve and develop, for the benefit of the community and general public, the fabric of St Tudwal’s, Llanstadwell and its grounds in the county of Pembrokeshire.”
The Friends work in partnership with the Church Committee and local community to safeguard the building and enable wider use.
Main activities in 2023–2024 included:
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Establishing the charity’s governance, bank account, membership, and financial systems.
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Launching a membership scheme and “Friends” supporter network.
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Developing a fundraising strategy combining donations, merchandise, community events, and grant applications.
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Organising annual and “pop-up” events to raise both funds and awareness.
4. Public Benefit Statement
The trustees confirm that they have complied with the duty set out in section 17 of the Charities Act 2011 to have due regard to the Charity Commission’s guidance on public benefit.
By preserving St Tudwal’s church building and its grounds, the charity benefits the public by:
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Protecting a historic place of worship and heritage asset.
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Providing a safe and sustainable venue for religious services, community events, and cultural activity.
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Encouraging local engagement, volunteering, and community identity.
5. Achievements and Performance
The first year of operating was all about setting in place the right governance structure to allow the charity to go forward. This included defining accountabilities of the charity, the communication protocols between the Charity, the church committee and the congregation, establishing the bank account and signatory process, creating the process for membership and launching the charity( this included the sale of the prints). We also had one quiz night at the then Alumchine.
6. Financial Review
The charity’s first accounting period ran from 19 October 2023 to 31 December 2024.
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Income: £3,679.85
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Membership fees: £1,430.00
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Donations: £1757.95
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Merchandise sales: £491.50
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Expenditure: £891.55
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Merchandise: £750.00
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Printing & stationery: £81.43
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Event costs (piano tuning, raffle, etc.): £50
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Bank fees: £10.12
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Net Income: £2,788.30
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Closing Reserves at 31 December 2024: £2,788.30
Reserves policy: The trustees aim to build a modest reserve to cover urgent fabric repairs, while ensuring the majority of funds raised are directed to preservation and enhancement projects.
No grants were received during this first period; all funds were raised through local activity, donations, and membership.
No grants were made during this period.
7. Statement of Trustees’ Responsibilities
The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and regulations. They must ensure that:
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Proper accounting records are kept.
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Financial statements comply with the Charities Act 2011.
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Assets are safeguarded and used only for charitable purposes.
8. Independent Examiner
As income was below £25,000, no independent examination was required for this reporting period.
9. Declarations
The treasurer declares that they have approved the financial statements in this report.
Signed:
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_______
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Sarah Harries
Date: Oct 15, 2025
The trustees declare that they have approved this report.
Signed on behalf of the trustees:
Robert Boltman (Oct 15, 2025 14:18:21 GMT+1)
Robert Boltman
Date: Oct 15, 2025
Appendices - Financial Statements
Receipts and Payments
Friends of St Tudwals Llanstadwell
For the period 19 October 2023 to 31 December 2024 Cash Basis
| Cash Basis | |
|---|---|
| 19 OCT 2023-31 | |
| DEC 2024 | |
| Receipts | |
| Donation (No Gift Aid) | 587.95 |
| Donations (Gift Aid) | 846.00 |
| Membership Fees (Gift Aid) | 1,346.00 |
| Membership Fees (No Gift Aid) | 84.00 |
| Sales (No Gift Aid) | 491.50 |
| Small Cash Donations (Gift Aid) | 324.40 |
| Total Receipts | 3,679.85 |
Payments
| Payments | |
|---|---|
| Cost of Goods Sold | 750.00 |
| Bank Fees | 10.12 |
| Event Costs | 50.00 |
| Printing & Stationery | 81.43 |
| Total Payments | 891.55 |
| Summary | |
| Net Receipts | 2,788.30 |
Receipts and Payments Account Friends of St Tudwals Llanstadwell
15 Oct 2025 Page 1 of 1
Statement of Assets and Liabilities
Friends of St Tudwals Llanstadwell
As at 31 December 2024
Cash Basis
| Statement of Assets and Liabilities Friends of St Tudwals Llanstadwell As at 31 December 2024 Cash Basis |
Statement of Assets and Liabilities Friends of St Tudwals Llanstadwell As at 31 December 2024 Cash Basis |
|---|---|
| 31 DEC 2024 | |
| Assets | |
| Cash at bank and in hand | |
| THE FRIENDS OF ST TU 2,788.30 |
|
| Total Cash at bank and in hand 2,788.30 |
|
| Total Assets 2,788.30 |
|
| Net Current Assets (Liabilities) 2,788.30 Capital and Reserves 1 |
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| Current Year Earnings 2,788.30 |
1.
All funds are unrestricted.
Statement of Assets and Liabilities Friends of St Tudwals Llanstadwell
15 Oct 2025 Page 1 of 1
Friends of St Tudwals Annual Report_2023-24
Final Audit Report 2025-10-15
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