## The Friends of St Tudwal’s, Llanstadwell ## **Trustees’ Annual Report and Accounts** For the period 19 October 2023 – 31 December 2024 ## **1. Reference and Administrative Details** Charity Name: The Friends of St Tudwal’s, Llanstadwell Charity Structure: Charitable Incorporated Organisation (CIO) Principal Office: 68 Church Road, Llanstadwell, Pembrokeshire, SA73 1EB Charity Commission Registration: 1205308 Trustees during the period: - Revd Alan Chadwick - Mrs Dorothy Cox - Mr Robert Boltman Executive Committee (appointed by members): - Chair: Jocelyn Llewhellin - Treasurer: Sarah Harries (from 2024) - Secretary: Marie Reynolds - Members: Nick Tavener, Erene Grieve, Carol Elliot, Alice Smith ## **2. Structure, Governance and Management** The charity is governed by its Constitution (2023). The trustees are responsible for oversight and compliance, while day-to-day running is delegated to the Executive Committee. Members support through subscriptions, volunteering, and participation. The Priest-in-charge of St Tudwal’s Church serves ex officio as trustee or may nominate a representative. The Executive Committee met regularly during the year to coordinate fundraising and engagement activities, reporting to the trustees. ## **3. Objectives and Activities** The charitable object is: “To maintain, repair, restore, preserve and develop, for the benefit of the community and general public, the fabric of St Tudwal’s, Llanstadwell and its grounds in the county of Pembrokeshire.” The Friends work in partnership with the Church Committee and local community to safeguard the building and enable wider use. Main activities in 2023–2024 included: - Establishing the charity’s governance, bank account, membership, and financial systems. - Launching a membership scheme and “Friends” supporter network. - Developing a fundraising strategy combining donations, merchandise, community events, and grant applications. - Organising annual and “pop-up” events to raise both funds and awareness. ## **4. Public Benefit Statement** The trustees confirm that they have complied with the duty set out in section 17 of the Charities Act 2011 to have due regard to the Charity Commission’s guidance on public benefit. By preserving St Tudwal’s church building and its grounds, the charity benefits the public by: - Protecting a historic place of worship and heritage asset. - Providing a safe and sustainable venue for religious services, community events, and cultural activity. - Encouraging local engagement, volunteering, and community identity. ## **5. Achievements and Performance** The first year of operating was all about setting in place the right governance structure to allow the charity to go forward. This included defining accountabilities of the charity, the communication protocols between the Charity, the church committee and the congregation, establishing the bank account and signatory process, creating the process for membership and launching the charity( this included the sale of the prints). We also had one quiz night at the then Alumchine. ## **6. Financial Review** The charity’s first accounting period ran from 19 October 2023 to 31 December 2024. - Income: £3,679.85 - Membership fees: £1,430.00 - Donations: £1757.95 - Merchandise sales: £491.50 - Expenditure: £891.55 - Merchandise: £750.00 - Printing & stationery: £81.43 - Event costs (piano tuning, raffle, etc.): £50 - Bank fees: £10.12 - Net Income: £2,788.30 - Closing Reserves at 31 December 2024: £2,788.30 Reserves policy: The trustees aim to build a modest reserve to cover urgent fabric repairs, while ensuring the majority of funds raised are directed to preservation and enhancement projects. No grants were received during this first period; all funds were raised through local activity, donations, and membership. No grants were made during this period. ## **7. Statement of Trustees’ Responsibilities** The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and regulations. They must ensure that: - Proper accounting records are kept. - Financial statements comply with the Charities Act 2011. - Assets are safeguarded and used only for charitable purposes. ## **8. Independent Examiner** As income was below £25,000, no independent examination was required for this reporting period. ## **9. Declarations** The treasurer declares that they have approved the financial statements in this report. Signed: **----- Start of picture text -----**
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Sarah Harries Date: Oct 15, 2025 The trustees declare that they have approved this report. Signed on behalf of the trustees: Robert Boltman (Oct 15, 2025 14:18:21 GMT+1) _________________________ Robert Boltman > Date: Oct 15, 2025 Appendices - Financial Statements ## **Receipts and Payments** ## **Friends of St Tudwals Llanstadwell** ## **For the period 19 October 2023 to 31 December 2024 Cash Basis** |**Cash Basis**|| |---|---| ||**19 OCT 2023-31**| ||**DEC 2024**| |**Receipts**|| |Donation (No Gift Aid)|587.95| |Donations (Gift Aid)|846.00| |Membership Fees (Gift Aid)|1,346.00| |Membership Fees (No Gift Aid)|84.00| |Sales (No Gift Aid)|491.50| |Small Cash Donations (Gift Aid)|324.40| |**Total Receipts**|**3,679.85**| ## **Payments** |**Payments**|| |---|---| |Cost of Goods Sold|750.00| |Bank Fees|10.12| |Event Costs|50.00| |Printing & Stationery|81.43| |**Total Payments**|**891.55**| |**Summary**|| |Net Receipts|2,788.30| Receipts and Payments Account Friends of St Tudwals Llanstadwell 15 Oct 2025 Page 1 of 1 ## **Statement of Assets and Liabilities** ## **Friends of St Tudwals Llanstadwell** ## **As at 31 December 2024** ## **Cash Basis** |**Statement of Assets and Liabilities**
**Friends of St Tudwals Llanstadwell**
**As at 31 December 2024**
**Cash Basis**|**Statement of Assets and Liabilities**
**Friends of St Tudwals Llanstadwell**
**As at 31 December 2024**
**Cash Basis**| |---|---| |**31 DEC 2024**|| |**Assets**|| ||**Cash at bank and in hand**| ||THE FRIENDS OF ST TU
2,788.30| ||**Total Cash at bank and in hand**
**2,788.30**| ||**Total Assets**
**2,788.30**| |**Net Current Assets (Liabilities)**
**2,788.30**
**Capital and Reserves**
**1**|| |Current Year Earnings
2,788.30|| ## **1.** All funds are unrestricted. Statement of Assets and Liabilities Friends of St Tudwals Llanstadwell 15 Oct 2025 Page 1 of 1 ## Friends of St Tudwals Annual Report_2023-24 Final Audit Report 2025-10-15 Created: 2025-10-15 By: Rob Boltman (rob@butterflydata.co.uk) Status: Signed Transaction ID: CBJCHBCAABAAjD7OfZkhgVY3gKZgSMo5oOr6CRWhCHwc ## "Friends of St Tudwals Annual Report_2023-24" History ## Document created by Rob Boltman (rob@butterflydata.co.uk) 2025-10-15 - 1:14:56 PM GMT- IP address: 62.7.83.117 ## Document emailed to rob@tudwals.org.uk for signature 2025-10-15 - 1:16:44 PM GMT ## Email viewed by rob@tudwals.org.uk 2025-10-15 - 1:16:51 PM GMT- IP address: 66.249.93.100 ## Signer rob@tudwals.org.uk entered name at signing as Robert Boltman 2025-10-15 - 1:18:19 PM GMT- IP address: 62.7.83.117 ## Document e-signed by Robert Boltman (rob@tudwals.org.uk) Signature Date: 2025-10-15 - 1:18:21 PM GMT - Time Source: server- IP address: 62.7.83.117 ## Document emailed to sarah@audrey-johns.co.uk for signature 2025-10-15 - 1:18:22 PM GMT ## Email viewed by sarah@audrey-johns.co.uk 2025-10-15 - 1:28:38 PM GMT- IP address: 81.143.213.4 Signer sarah@audrey-johns.co.uk entered name at signing as Sarah Harries 2025-10-15 - 3:24:47 PM GMT- IP address: 81.143.213.4 Document e-signed by Sarah Harries (sarah@audrey-johns.co.uk) Signature Date: 2025-10-15 - 3:24:49 PM GMT - Time Source: server- IP address: 81.143.213.4 ## Agreement completed. 2025-10-15 - 3:24:49 PM GMT