Trustees’ Annual Report for the period
From 01.04.2024 To 31.03.2025
Charity name: CYLCH MEITHRIN ARBERTH
Charity registration number: 1205127
Objectives and Activities
| Objectives and Activities | ||
|---|---|---|
| SORP reference |
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| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Cylch Meithrin Arberth is a Welsh Language playgroup and are registered with Mudiad Meithrin. Cylch Meithrin Arberth’s purpose is to provide high quality childcare, play and education to preschool children aged 2 to 5 years, through the medium of Welsh. Our aim is to provide every child and family the opportunity to learn new experiences through the medium of Welsh offering them a sound foundation on their journey to a bilingual education and life. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Cylch Meithrin Arberth provides various activities that promote children's physical, creative, personal and social skills as well as developing their numeracy and linguistic skills in line with the new Curriculum of Wales. The charity also engages with parents and carers to support children’s learning and development and contributes to the wider promotion of Welsh language and culture in the community. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees confirm that they have had regard to the Charity Commission’s guidance on public benefit and have acted in line with the Foundation Model Constitution. When making decisions and planning activities, the trustees ensure that the charity’s work supports its charitable purposes and provides benefit to the public. |
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Additional information (optional) You may choose to include further statements where relevant about:
SORP reference |
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|---|---|---|
| Policy on grant making | Para 1.38 | The charity does not operate a formal grant-making programme. Funds received are used directly to support the delivery of the charity’s early years educational provision. |
| Policy on social investment including program related investment |
Para 1.38 | The charity does not currently undertake social investments or programme-related investments. |
| Contribution made by volunteers |
Para 1.38 | The trustees acknowledge the significant contribution made by the trustees and committee members, all of whom act on a voluntary basis. They give considerable time, skills and commitment to the governance, management and administration of the Cylch, ensuring its effective operation and compliance with regulatory requirements. This voluntary contribution is essential to the running of the charity and helps to keep costs manageable while maintaining high- quality provision for the benefit of the children and families served by the charity. |
| Other |
Achievements and Performance
| SORP reference |
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|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its |
Para 1.20 | During the year, Cylch Meithrin Arberth successfully continued to provide consistent, high-quality Welsh-medium early years education. Children attending the setting benefited from a supportive and nurturing learning environment that promoted Welsh language development, social skills, and emotional wellbeing. |
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| beneficiaries and any wider benefits to society as a whole. |
A key achievement during the year was the successful relocation of the Cylch Meithrin to the local primary school. This move strengthened links with the school, improved facilities for the children, and supported smoother transitions into primary education. The charity maintained strong engagement with families and worked closely with parents to support children’s development and readiness for the next stage of their education. The continued operation of the Cylch has made a positive contribution to the sustainability and growth of Welsh- language provision within the local community, providing wider benefits to families and society by supporting the use and development of the Welsh language from an early age. |
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|---|---|---|---|
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
- |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | - |
| Investment performance against objectives |
Para 1.41 | - |
| Other |
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Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | At the end of the reporting period, the charity was in a stable financial position. Income was sufficient to meet operational costs, and expenditure was carefully managed in line with available resources. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The trustees aim to maintain a modest level of reserves to ensure the charity can meet its short-term obligations and manage unexpected costs, such as temporary reductions in income or unforeseen expenses. |
| Amount of reserves held | Para 1.22 | The cylch will commit to keeping sufficient financial reserves to be able to meet the following costs: 1 full term’s worth of rent 3 months’ worth of staffing costs This money will be held in reserve to enable the Cylch Meithrin to remain operational should its income be reduced, giving the committee time to identify new income sources or to examine the cost of running the cylch and make savings. |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
- |
|---|---|---|
| Investment policy and objectives including any social investment policy |
Para 1.46 | - |
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| adopted | ||
|---|---|---|
| A description of the principal risks facing the charity |
Para 1.46 | - |
| Other | - |
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Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (constitution, trust deed, royal charter) |
Para 1.25 | Foundation Model Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post |
Para 1.25 | Appointed by existing trustees |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | - |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | - |
| Relationship with any related parties |
Para 1.51 | - |
| Other | - |
Reference and Administrative details
| Charity name | Cylch Meithrin Arberth CIO |
|---|---|
| Other name the charity uses |
- |
| Registered charity number | 1205127 |
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| Charity’s principal address | Narberth CP School, |
|---|---|
| Jesse Road, | |
| Narberth. | |
| SA67 7FE | |
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Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Clare Davies | Chairperson | |||
| Sarah Griffiths- Dawes |
Responsible Individual |
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| Sarah Jones | Secretary | |||
| Nicola Mason | Treasurer | |||
| Laura Hughes | Treasurer | |||
| Gemma Clutterbuck |
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| April Stephens | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year |
|
|---|---|---|
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Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements N/A for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Additional information (optional) Names and addresses of advisers (Optional information) |
Additional information (optional) Names and addresses of advisers (Optional information) |
Additional information (optional) Names and addresses of advisers (Optional information) |
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|---|---|---|---|
| Type of adviser Name Address |
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| Name of chief executive or names of senior staff members (Optional information) |
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Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
During this period assets were formally transferred from Cylch Meithrin Arberth (Charity Number 1056808) to Cylch Meithrin Arberth CIO (Charity Number 1205127 ).
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Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
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Signature(s)
Full name(s) Clare Elizabeth Davies
Position (eg Secretary, Chairperson
Chair, etc)
Date
30.1.2026
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