## **Trustees’ Annual Report for the period**
**From 01.04.2024 To 31.03.2025**
## **Charity name: CYLCH MEITHRIN ARBERTH**
## **Charity registration number: 1205127**
## **Objectives and Activities**
|**Objectives and Activities**|||
|---|---|---|
||SORP
reference||
|Summary of the purposes
of the charity as set out in
its governing document|Para 1.17|Cylch Meithrin Arberth is a Welsh
Language playgroup and are registered
with Mudiad Meithrin. Cylch Meithrin
Arberth’s purpose is to provide high
quality childcare, play and education to
preschool children aged 2 to 5 years,
through the medium of Welsh. Our aim
is to provide every child and family the
opportunity to learn new experiences
through the medium of Welsh offering
them a sound foundation on their
journey to a bilingual education and life.|
|Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the accounts.|Para 1.17
and 1.19|Cylch Meithrin Arberth provides various
activities that promote children's
physical, creative, personal and social
skills as well as developing their
numeracy and linguistic skills in line
with the new Curriculum of Wales.
The charity also engages with parents
and carers to support children’s
learning and development and
contributes to the wider promotion of
Welsh language and culture in the
community.|
|Statement confirming
whether the trustees have
had regard to the
guidance issued by the
Charity Commission on
public benefit|Para 1.18|The trustees confirm that they have had
regard to the Charity Commission’s
guidance on public benefit and have
acted in line with the Foundation Model
Constitution. When making decisions
and planning activities, the trustees
ensure that the charity’s work supports
its charitable purposes and provides
benefit to the public.|
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## **Additional information (optional)** You may choose to include further statements where relevant about:
||
SORP
reference||
|---|---|---|
|Policy on grant making|Para 1.38|The charity does not operate a formal
grant-making programme. Funds
received are used directly to support
the delivery of the charity’s early years
educational provision.|
|Policy on social
investment including
program related
investment|Para 1.38|The charity does not currently
undertake social investments or
programme-related investments.|
|Contribution made by
volunteers|Para 1.38|The trustees acknowledge the
significant contribution made by the
trustees and committee members, all of
whom act on a voluntary basis. They
give considerable time, skills and
commitment to the governance,
management and administration of the
Cylch, ensuring its effective operation
and compliance with regulatory
requirements. This voluntary
contribution is essential to the running
of the charity and helps to keep costs
manageable while maintaining high-
quality provision for the benefit of the
children and families served by the
charity.|
|Other|||
## **Achievements and Performance**
||SORP
reference||
|---|---|---|
|Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its|Para 1.20|During the year, Cylch Meithrin Arberth
successfully continued to provide
consistent, high-quality Welsh-medium
early years education. Children
attending the setting benefited from a
supportive and nurturing learning
environment that promoted Welsh
language development, social skills,
and emotional wellbeing.|
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|beneficiaries and any
wider benefits to society
as a whole.||A key achievement during the year was
the successful relocation of the Cylch
Meithrin to the local primary school.
This move strengthened links with the
school, improved facilities for the
children, and supported smoother
transitions into primary education.
The charity maintained strong
engagement with families and worked
closely with parents to support
children’s development and readiness
for the next stage of their education.
The continued operation of the Cylch
has made a positive contribution to the
sustainability and growth of Welsh-
language provision within the local
community, providing wider benefits to
families and society by supporting the
use and development of the Welsh
language from an early age.||
|---|---|---|---|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|
Achievements against
objectives set|
Para 1.41|
-|
|---|---|---|
|Performance of
fundraising activities
against objectives set|Para 1.41|-|
|Investment performance
against objectives|Para 1.41|-|
|Other|||
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## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the
end of the period|Para 1.21|At the end of the reporting period, the
charity was in a stable financial
position. Income was sufficient to meet
operational costs, and expenditure was
carefully managed in line with available
resources.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The trustees aim to maintain a modest
level of reserves to ensure the charity
can meet its short-term obligations and
manage unexpected costs, such as
temporary reductions in income or
unforeseen expenses.|
|Amount of reserves held|Para 1.22|The cylch will commit to keeping
sufficient financial reserves to be able
to meet the following costs:
1 full term’s worth of rent
3 months’ worth of staffing costs
This money will be held in reserve to
enable the Cylch Meithrin to remain
operational should its income be
reduced, giving the committee time to
identify new income sources or to
examine the cost of running the cylch
and make savings.|
|Reasons for holding zero
reserves|Para 1.22|N/A|
|Details of fund materially
in deficit|Para 1.24|N/A|
|Explanation of any
uncertainties about the
charity continuing as a
going concern|Para 1.23|N/A|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds
(including any fundraising)|
Para 1.47|
**-**|
|---|---|---|
|Investment policy and
objectives including any
social investment policy|Para 1.46|**-**|
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|adopted|||
|---|---|---|
|A description of the
principal risks facing the
charity|Para 1.46|**-**|
|Other||**-**|
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## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing
document
(constitution, trust deed,
royal charter)|Para 1.25|Foundation Model Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO|
|Trustee selection methods
including details of any
constitutional provisions
e.g. election to post|Para 1.25|Appointed by existing trustees|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**-**|
|---|---|---|
|The charity’s
organisational structure
and any wider network
with which the charity
works|Para 1.51|**-**|
|Relationship with any
related parties|Para 1.51|**-**|
|Other||**-**|
## **Reference and Administrative details**
|Charity name|Cylch Meithrin Arberth CIO|
|---|---|
|Other name the charity
uses|-|
|Registered charity number|1205127|
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|Charity’s principal address|Narberth CP School,|
|---|---|
||Jesse Road,|
||Narberth.|
||SA67 7FE|
|||
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**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11|**Trustee name**|**Office (if any)**|**Dates acted if**
**not for whole**
**year**|**Name of**
**person (or**
**body)**
**entitled to**
**appoint**
**trustee (if**
**any)**|
|---|---|---|---|---|
||Clare Davies|Chairperson|||
||Sarah Griffiths-
Dawes|Responsible
Individual|||
||Sarah Jones|Secretary|||
||Nicola Mason|Treasurer|||
||Laura Hughes|Treasurer|||
||Gemma
Clutterbuck||||
||April Stephens||||
||||||
||||||
||||||
||||||
– Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for**
**whole year**||
|---|---|---|
||||
||||
||||
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**Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements N/A for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
||**Additional information (optional)**
**Names and addresses of advisers (Optional information)**|**Additional information (optional)**
**Names and addresses of advisers (Optional information)**|**Additional information (optional)**
**Names and addresses of advisers (Optional information)**|
|---|---|---|---|
||**Type of**
**adviser**
**Name**
**Address**|||
|||||
|||||
|||||
|||||
||**Name of chief executive or names of senior staff members (Optional**
**information)**|||
|||||
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**N/A**
## **Other optional information**
During this period assets were formally transferred from Cylch Meithrin Arberth (Charity Number 1056808) to Cylch Meithrin Arberth CIO (Charity Number 1205127 **).**
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**Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**----- Start of picture text -----**
Signature(s)
Full name(s) Clare Elizabeth Davies
Position (eg Secretary, Chairperson
Chair, etc)
Date
30.1.2026
**----- End of picture text -----**
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