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2025-05-31-accounts

Trustees’ Annual Report for the period

From 01/06/2024 To 31/05/2025

Charity name: Herne Bay Harriers FC

Charity registration number: 1205071

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 Herne Bay Harriers FC became a registered
charity (CIO) on 5th October 2023. The
aims of the charity are:
1. THE PROMOTION OF COMMUNITY
PARTICIPATION IN HEALTHY RECREATION IN
HERNE BAY AND THE SURROUNDING AREA
BY THE PROVISION OF FACILITIES
FOR THE PLAYING OF ASSOCIATION
FOOTBALL FOR ALL AGE GROUPS, AND
WITH A PARTICULAR FOCUS ON YOUNG
PEOPLE. (FOR THE PURPOSES OF THIS
CLAUSE "FACILITIES" MEANS LAND,
BUILDINGS, EQUIPMENT, ACCESS TO
COACHING AND ORGANISING SPORTING
ACTIVITIES).
2. TO ADVANCE IN LIFE AND HELP AND
EDUCATE YOUNG PEOPLE UP TO THE AGE
OF 18 LIVING IN HERNE BAY AND THE
SURROUNDING AREA THROUGH THE
PROVISION OF RECREATIONAL AND LEISURE
TIME ACTIVITIES, PROVIDED IN THE
INTERESTS OF SOCIAL WELFARE AND
DESIGNED TO IMPROVE THEIR
CONDITIONS OF LIFE, FOCUSED ON
ASSOCIATION FOOTBALL WHICH DEVELOP
THEIR SKILLS, CAPACITIES AND
CAPABILITIES, HELPING THEM TO MATURE
AS RESPONSIBLE INDIVIDUALS IN SOCIETY
ABLE TO INTERACT WITH ADULTS,
THEIR PEER GROUP AND THE WIDER
COMMUNITY
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 From 18 teams last season, the club have
continued to grow, finishing the football
season with 19 teams. With an older team
completing their youth football journey, this
was complemented with 2 new under 7
teams, meaning our registered children
remains around 260 participants.
The club compete in 2 local footballing
leagues and our community based drop-in
session, Mini Harriers, has seen increased
engagement with local children at the
younger end of our offering, with this
continuing to be a great provision that
welcomes all children regardless of gender,
race, ability or health condition.
We have been fortunate to add 2 young
referees to our pool of local children who
have undertaken their refereeing
qualification, giving them transferable skills
to take outside of football. With many of our
referees being current or former players it is
great to see children remaining active and
engaged with their local football community.
Work continues with a local housing
developer to secure future pitches to
enhance our provision to participants and
the wider community. Whilst the building
project has delayed an year than originally
anticipated, the club are also in further
conversations with the local high school
about a pitch development opportunity.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The trustees have understood the guidance
on public benefit and this is considered in all
actions the trustees undertake.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38 There have been no grants issues by the
charity.
Any future grants would be considered by
the trustees where they further the
objectives of the charity.
Policy on social investment
including program related
investment		 Para 1.38 We are actively seeking involvement in
projects or grants with sporting bodies, the
local authority and local developments, that
would further the aims of the charity and
increase the offering we can provide to the
community
Contribution made by
volunteers		 Para 1.38 We continue to operate with the grateful
help of our volunteers. Ending the
footballing season with 19 teams, we had
48 registered volunteers, 42 of those are
activity involved in a coaching role
Our coaches have, as per our club policy, all
undertaken training in first aid, child
safeguarding and have completed a DBS
check. The club exceed the minimum
requirements of qualifications set by the FA,
Many coaches have completed formal
football coaching qualifications during the
year. The committee have agreed to fund 2
members on their UEFA C (level 2) course,
to gain additional training to better support
our children and mentor new volunteers.
We have provided opportunities to 2 young
people undertaking their Duke of Edinburgh
by allowing them to volunteer alongside our
qualified coaches.
Coaches run 2 sessions per week (match/
training), typically for a minimum 40 weeks.
A dedicated team of volunteers undertake
administrative and support roles. It’s
estimated volunteers provided 3,650 hours
of time during the year.
Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 Participation in sport and regular exercise
contributes to the health and wellbeing of
all our members and the wider community,
both physically and mentally.
With so many children enjoying organised
activities twice a week, and a clear code of
conduct for children, their parents and our
volunteers we believe we have contributed
to the betterment of all involved with the
club.
We have 4 former players who now, as
adults, continue to be involved as
volunteers coaching the next generation of
young people.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41 There were no objectives set this year,
Performance of fundraising
activities against objectives
set		 Para 1.41 There were no fundraising objectives set
this year.
Investment performance
against objectives		 Para 1.41 There were no investment activities
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 The charity is in a stable financial position,
with sufficient funds to continue operations
into next year.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The charity do not currently hold reserves
outside of current cash funds.
Amount of reserves held Para 1.22 £0
Reasons for holding zero
reserves		 Para 1.22 We have no liabilities outside of monthly
expenses (principally pitch bookings and
referee reimbursements). We are not
currently in any contracts which would
require long term financial
commitments.
Details of fund materially in
deficit		 Para 1.24 Not applicable
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 Not applicable

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 Our principle income is from regular
donations from our members.
Sponsorship donations from local business
help purchase player kits.
There was no income from grants this year,
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 The charity did not make any investments
A description of the principal
risks facing the charity		 Para 1.46 The principle risk of the charity is lack of
access to all weather pitches, especially in
the winter for training sessions mid week.
We continue to seek engagement in local
projects and facilities to increase our access
to such facilities.
Other

Structure, Governance and Management

Description of charity’s
trusts:		 Not applicable
Type of governing document
(trust deed, royal charter)		 Para 1.25 Trust Deed (Foundation Model Constitution)
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Herne Bay Harriers FC are Charitable
Incorporated Organisation (CIO)
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 The 3 first trustees were appointed for a
period of 6/5/4 years respectively. Further
trustees will be appointed for a period of 3
years. On expiration of their terms, trustees
may beng a further term if agreed by the
other trustees. Further trustees will be
appointed if they can provide skills and
benefit the objectives of the charity.
Additional information (optional)
You maychoose to include further statements where relevant about:
Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51 New trustees will be expected to familiarise
themselves with the roles and
responsibilities of a trustee via the Charity
Commission Website and other resources.
Trustees would be invited to attend a
footballing committee meeting to better
understand the operations of the football
club.
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 The members of the CIO shall be its charity
trustees. The only persons eligible to be
members of the CIO are its charity trustees.
Membership of the CIO cannot be
transferred to anyone else. Any member
and charity trustee who ceases to be a
charity trustee automatically ceases to be a
member of the CIO.
The trustees discharge daily operations of
the running of the football club to a senior
committee, voted at a meeting by a
committee made of coaches and
volunteers. The chairman of the senior
committee will be invited to regularly meet
the trustees to provide an update on
activities.
Relationship with any related
parties		 Para 1.51 None
Other

Reference and Administrative details

Charity name Herne Bay Harriers FC
Other name the charity uses None
Registered charity number 1205071
Charity’s principal address 8 Reynolds Close,
Herne Bay,
Kent,
CT6 6DS

Names of the charity trustees who manage the charity

Trustee name Office (if any) Dates acted if not for
whole year		 Name of person (or body)
entitled to appoint trustee (if
any)
1
2
3
4
5
6
7
8
9
10
11
12		 Paul Ireton Chair CIO Trustees
Daniel Surbey CIO Trustees
Jon McKinlay CIO Trustees

Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets
held in this capacity		 Not applicable
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects		 Not applicable
Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets		 Not applicable

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional ~~information)~~

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Not applicable

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s) Paul Eric Ireton Jonathan Stephen McKinlay
Position (eg
Secretary,
Chair, etc)		 Chairman Trustee
Date 30/03/2026
Herne Bay Harriers FC 1205071
Receipts andpayments accounts
For the period
from		 01/06/2024 To 31/05/2025

CC16a

Section A Receipts and payments Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest £
2,330
44,717
6,399
21,473
1,201
3,180
-
-
79,300
-
-
-
79,300
17,085
20,583
2,179
12
15,090
6,986
2,965
591
708
866
2,934
69,999
-
-
-
69,999
9,301
-
17,019
26,320		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £		 Total funds
to the nearest £
2,330
44,717
6,399
21,473
1,201
3,180
-
-
79,300
-
-
-
79,300
17,085
20,583
2,179
12
15,090
6,986
2,965
591
708
866
2,934
69,999
-
-
-
69,999
9,301
-
17,019
26,320		 Last year
to the nearest £
Membershipfees 2,330 -
-
-
-
-
-
-
-
-		 475
Donations 44,717 26,956
Sponsorship 6,399 1,890
Herne income- donations & refreshments 21,473 14,510
Tournament income 1,201 1,174
Fundraising 3,180
Interest - 13
- -
Sub total(Gross income for
AR)		 79,300 45,018
A2 Asset and investment sales,
(see table).
- -
-
-
- -
Sub total - -
Total receipts
A3 Payments
- 45,018
Kit & equipment 17,085 -
-
-
-
-
-
-
-
-
-
-
-		 4,163
Pitch hire 20,583 16,982
League registration fees 2,179 -
Team fines 12 157
Herne expenses- upkeep & refreshments 15,090 8,060
Referees 6,986 4,616
Coach development 2,965 175
Insurance 591 32
Fundraisingevent expenses 708 62
Marketing 866
Administration & miscellaneous 2,934 1,042
**Sub total ** 69,999 35,289
A4 Asset and investment
purchases, (see table)
- -
-
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
- 35,289
9,301
-		 9,729
- -
-		 -
17,019 7,290
26,320
-		 17,019

CCXX R1 accounts (SS)

23/03/2026

1

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds		 Details
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details
Metro Bank- Current account
Metro Bank- Savings account
Details
Signature		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
6,320
-
20,000
-
-
-
26,320
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
Jon McKinlay
Paul Ireton		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
Jon McKinlay
Paul Ireton

CCXX R2 accounts (SS)

23/03/2026

2

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Herne Bay Harriers FC On accounts for the year 31.05.2025 Charity no 1205071 ended (if any) Set out on pages (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 05 / 2025 .

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Date: 30.03.2026 Signed: Name: P Crocombe Relevant professional MAAT qualification(s) or body (if any): Address: 29 Wrentham Avenue Herne Bay Kent, CT6 7UU

1

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

2

October 2018

IER