## **Trustees’ Annual Report for the period** ## **From 01/06/2024 To 31/05/2025** ## **Charity name: Herne Bay Harriers FC** ## **Charity registration number: 1205071** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Herne Bay Harriers FC became a registered
charity (CIO) on 5th October 2023. The
aims of the charity are:
1. THE PROMOTION OF COMMUNITY
PARTICIPATION IN HEALTHY RECREATION IN
HERNE BAY AND THE SURROUNDING AREA
BY THE PROVISION OF FACILITIES
FOR THE PLAYING OF ASSOCIATION
FOOTBALL FOR ALL AGE GROUPS, AND
WITH A PARTICULAR FOCUS ON YOUNG
PEOPLE. (FOR THE PURPOSES OF THIS
CLAUSE "FACILITIES" MEANS LAND,
BUILDINGS, EQUIPMENT, ACCESS TO
COACHING AND ORGANISING SPORTING
ACTIVITIES).
2. TO ADVANCE IN LIFE AND HELP AND
EDUCATE YOUNG PEOPLE UP TO THE AGE
OF 18 LIVING IN HERNE BAY AND THE
SURROUNDING AREA THROUGH THE
PROVISION OF RECREATIONAL AND LEISURE
TIME ACTIVITIES, PROVIDED IN THE
INTERESTS OF SOCIAL WELFARE AND
DESIGNED TO IMPROVE THEIR
CONDITIONS OF LIFE, FOCUSED ON
ASSOCIATION FOOTBALL WHICH DEVELOP
THEIR SKILLS, CAPACITIES AND
CAPABILITIES, HELPING THEM TO MATURE
AS RESPONSIBLE INDIVIDUALS IN SOCIETY
ABLE TO INTERACT WITH ADULTS,
THEIR PEER GROUP AND THE WIDER
COMMUNITY| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|From 18 teams last season, the club have
continued to grow, finishing the football
season with 19 teams. With an older team
completing their youth football journey, this
was complemented with 2 new under 7
teams, meaning our registered children
remains around 260 participants.
The club compete in 2 local footballing
leagues and our community based drop-in
session, Mini Harriers, has seen increased
engagement with local children at the
younger end of our offering, with this
continuing to be a great provision that
welcomes all children regardless of gender,
race, ability or health condition.
We have been fortunate to add 2 young
referees to our pool of local children who
have undertaken their refereeing
qualification, giving them transferable skills
to take outside of football. With many of our
referees being current or former players it is
great to see children remaining active and
engaged with their local football community.
Work continues with a local housing
developer to secure future pitches to
enhance our provision to participants and
the wider community. Whilst the building
project has delayed an year than originally
anticipated, the club are also in further
conversations with the local high school
about a pitch development opportunity.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have understood the guidance
on public benefit and this is considered in all
actions the trustees undertake.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|There have been no grants issues by the
charity.
Any future grants would be considered by
the trustees where they further the
objectives of the charity.| |Policy on social investment
including program related
investment|Para 1.38|We are actively seeking involvement in
projects or grants with sporting bodies, the
local authority and local developments, that
would further the aims of the charity and
increase the offering we can provide to the
community| |Contribution made by
volunteers|Para 1.38|We continue to operate with the grateful
help of our volunteers. Ending the
footballing season with 19 teams, we had
48 registered volunteers, 42 of those are
activity involved in a coaching role
Our coaches have, as per our club policy, all
undertaken training in first aid, child
safeguarding and have completed a DBS
check. The club exceed the minimum
requirements of qualifications set by the FA,
Many coaches have completed formal
football coaching qualifications during the
year. The committee have agreed to fund 2
members on their UEFA C (level 2) course,
to gain additional training to better support
our children and mentor new volunteers.
We have provided opportunities to 2 young
people undertaking their Duke of Edinburgh
by allowing them to volunteer alongside our
qualified coaches.
Coaches run 2 sessions per week (match/
training), typically for a minimum 40 weeks.
A dedicated team of volunteers undertake
administrative and support roles. It’s
estimated volunteers provided 3,650 hours
of time during the year.| |---|---|---| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Participation in sport and regular exercise
contributes to the health and wellbeing of
all our members and the wider community,
both physically and mentally.
With so many children enjoying organised
activities twice a week, and a clear code of
conduct for children, their parents and our
volunteers we believe we have contributed
to the betterment of all involved with the
club.
We have 4 former players who now, as
adults, continue to be involved as
volunteers coaching the next generation of
young people.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|There were no objectives set this year,| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|There were no fundraising objectives set
this year.| |Investment performance
against objectives|Para 1.41|There were no investment activities| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity is in a stable financial position,
with sufficient funds to continue operations
into next year.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The charity do not currently hold reserves
outside of current cash funds.| |Amount of reserves held|Para 1.22|£0| |Reasons for holding zero
reserves|Para 1.22|We have no liabilities outside of monthly
expenses (principally pitch bookings and
referee reimbursements). We are not
currently in any contracts which would
require long term financial
commitments.| |Details of fund materially in
deficit|Para 1.24|Not applicable| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Not applicable| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Our principle income is from regular
donations from our members.
Sponsorship donations from local business
help purchase player kits.
There was no income from grants this year,| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The charity did not make any investments| |---|---|---| |A description of the principal
risks facing the charity|Para 1.46|The principle risk of the charity is lack of
access to all weather pitches, especially in
the winter for training sessions mid week.
We continue to seek engagement in local
projects and facilities to increase our access
to such facilities.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||Not applicable| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Trust Deed (Foundation Model Constitution)| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Herne Bay Harriers FC are Charitable
Incorporated Organisation (CIO)| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The 3 first trustees were appointed for a
period of 6/5/4 years respectively. Further
trustees will be appointed for a period of 3
years. On expiration of their terms, trustees
may beng a further term if agreed by the
other trustees. Further trustees will be
appointed if they can provide skills and
benefit the objectives of the charity.| |**Additional information (optional)**
You maychoose to include further statements where relevant about:||| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|New trustees will be expected to familiarise
themselves with the roles and
responsibilities of a trustee via the Charity
Commission Website and other resources.
Trustees would be invited to attend a
footballing committee meeting to better
understand the operations of the football
club.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The members of the CIO shall be its charity
trustees. The only persons eligible to be
members of the CIO are its charity trustees.
Membership of the CIO cannot be
transferred to anyone else. Any member
and charity trustee who ceases to be a
charity trustee automatically ceases to be a
member of the CIO.
The trustees discharge daily operations of
the running of the football club to a senior
committee, voted at a meeting by a
committee made of coaches and
volunteers. The chairman of the senior
committee will be invited to regularly meet
the trustees to provide an update on
activities.| |---|---|---| |Relationship with any related
parties|Para 1.51|None| |Other||| ## **Reference and Administrative details** |Charity name|Herne Bay Harriers FC| |---|---| |Other name the charity uses|None| |Registered charity number|1205071| |Charity’s principal address|8 Reynolds Close,
Herne Bay,
Kent,
CT6 6DS| ||| ## **Names of the charity trustees who manage the charity** ||**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**| |---|---|---|---|---| |1
2
3
4
5
6
7
8
9
10
11
12|Paul Ireton|Chair||CIO Trustees| ||Daniel Surbey|||CIO Trustees| ||Jon McKinlay|||CIO Trustees| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| Corporate trustees – names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|Not applicable| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|Not applicable| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|Not applicable| ## **Additional information (optional)** **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional** ~~**information)**~~ ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details Not applicable ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**||||||| |---|---|---|---|---|---|---| |||||||| |**Full name(s)**||Paul Eric Ireton||Jonathan Stephen McKinlay||| |||||||| |**Position (eg**
**Secretary,**
**Chair, etc)**|Chairman||Trustee|||| |||||||| |**Date**|30/03/2026|||||| |**Herne**|**Bay Harriers**|**FC**||**1205071**| |---|---|---|---|---| ||**Receipts andpayments accounts**|||| |**For**|**the period**
**from**|01/06/2024|**To**|31/05/2025| ## **CC16a** |**Section A Receipts and payments**|**Section A Receipts and payments**||||| |---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**2,330**
**44,717**
**6,399**
**21,473**
**1,201**
**3,180**
**-**
**-**
**79,300**
**-**
**-**
**-**
**79,300**
**17,085**
**20,583**
**2,179**
**12**
**15,090**
**6,986**
**2,965**
**591**
**708**
**866**
**2,934**
**69,999**
**-**
**-**
**-**
**69,999**
**9,301**
**-**
**17,019**
**26,320**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**
**2,330**
**44,717**
**6,399**
**21,473**
**1,201**
**3,180**
**-**
**-**
**79,300**
**-**
**-**
**-**
**79,300**
**17,085**
**20,583**
**2,179**
**12**
**15,090**
**6,986**
**2,965**
**591**
**708**
**866**
**2,934**
**69,999**
**-**
**-**
**-**
**69,999**
**9,301**
**-**
**17,019**
**26,320**|**Last year**
**to the nearest £**| |Membershipfees|**2,330**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**475**| |Donations|**44,717**||||**26,956**| |Sponsorship|**6,399**||||**1,890**| |Herne income- donations & refreshments|**21,473**||||**14,510**| |Tournament income|**1,201**||||**1,174**| |Fundraising|**3,180**||||| |Interest|**-**||||**13**| ||**-**||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**79,300**||||**45,018**| ||||||| |**A2 Asset and investment sales,**
**(see table).**|||||| ||**-**||**-**
**-**
**-**||| ||**-**||||**-**| |**_Sub total_**|**-**||||**-**| |**_Total receipts_**
**A3 Payments**|||||| ||||**-**||**45,018**| ||||||| |Kit & equipment|**17,085**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**4,163**| |Pitch hire|**20,583**||||**16,982**| |League registration fees|**2,179**||||**-**| |Team fines|**12**||||**157**| |Herne expenses- upkeep & refreshments|**15,090**||||**8,060**| |Referees|**6,986**||||**4,616**| |Coach development|**2,965**||||**175**| |Insurance|**591**||||**32**| |Fundraisingevent expenses|**708**||||**62**| |Marketing|**866**||||| |Administration & miscellaneous|**2,934**||||**1,042**| |**_Sub total_ **|**69,999**||||**35,289**| ||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||| ||**-**||**-**
**-**
**-**||| ||**-**||||| |**_Sub total_ **|**-**||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||| ||||**-**||**35,289**| ||||||| ||**9,301**||
**-**||**9,729**| ||**-**||**-**
**-**||**-**| ||**17,019**||||**7,290**| ||**26,320**||
**-**||**17,019**| CCXX R1 accounts (SS) 23/03/2026 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
Metro Bank- Current account
Metro Bank- Savings account
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**6,320**
**-**
**20,000**
**-**
**-**
**-**
**26,320**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Jon McKinlay
Paul Ireton|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Jon McKinlay|| |||Paul Ireton|| CCXX R2 accounts (SS) 23/03/2026 2 ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** Herne Bay Harriers FC **On accounts for the year** 31.05.2025 **Charity no 1205071 ended (if any) Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 05 / 2025** . - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Date:** 30.03.2026 **Signed: Name:** P Crocombe **Relevant professional** MAAT **qualification(s) or body (if any): Address:** 29 Wrentham Avenue Herne Bay Kent, CT6 7UU 1 **October 2018** **IER** **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2 **October 2018** **IER**