Trustees’ Annual Report for the period
From October 1[st] 2023 Period start date To September 30[th] 2024 Period end date
Charity name: Scarborough Swimming Club
Charity registration number: ZD32164
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance the mental, physical and spiritual welfare of young people promoting a team environment, where everyone can flourish at their own pace. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Our year spans 48 weeks which includes training sessions each week. We undertake 3 open meet galas each year to generate much needed revenue. These galas benefit young people from a variety of clubs from primarily the North of England to compete in a friendly environment. Some swimmers attain County, Regional and National qualifying times and some become volunteers and officials themselves in later years. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | In planning our activities for the year we kept in mind the Charity Commission’s guidance on public benefit at our regular Committee Meetings. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | We acknowledge and are grateful for the many hours given by our volunteers, from Coaching our swimmers, planning our 3 open meets, officiating and general |
help. Without this valuable contribution of time, energy and expertise we would not have been able to achieve the results we have this year. Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Training sessions are attended by all our swimmers each week. Some of these sessions are held in the very early morning from 5am. We hold 3 open meet galas, Spring, Summer and Winter which attracts a large number of swimmers from primarily the North of England. The three programmes of the meets are all different and offer the chance to qualify for County, Region and National championships. Each meet is over- subscribed and we our aim is to make each one memorable with music, fun as well as a very good swimming competition. Our meets are held over a number of days and as such our visiting teams book overnight stays with local hotels, air B & B’s and Caravan Parks, aiding to the success of the local economy. Our Officials come from the clubs competing and our fully qualified Referees are very well looked after, with meals and expenses thus ensuring their continued support for future years. The galas help with our goal to make swimming in our area as cost effective as we can for all our members. We have been able to keep our Membership and Training costs as low as we can to help our families budget and let our young people benefit from a team environment where everyone matters. We have been able to purchase computer equipment to help our volunteers with the admin side of our club and training aides to help our coaches and swimmers. The most notable have been the headsets our swimmers wear when training so the Coach can communicate and help stroke development. We have also had a fairly successful social side of our club, although with swimming meets or team galas most weekends they are tough to organise. Indoor ten pin bowling, summer barbecue and Winter parties have been held and |
very well attended. We have received donations of £1500 from local Government funds to assist with our Winter Open Meet costs and also a £500 donation from a local business as payment towards our junior headsets as well as gifts in kind to help with making our club successful.
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Cash held in our Bank Account at 30/09/2024 was £6K in unrestricted funds, with reserves in a Building Society account to cover any unforeseen circumstances or expenditure for a 12 month period. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | |
| Amount of reserves held | Para 1.22 | £45K |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Our funds are obtained from Membership charges, training charges and our 3 open meets each year. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | The principal risks for our club would be a pool closure for a length of time for maintenance or permanently or spiralling costs for hire and insurance. |
| Other | This coming year will see a continued emphasis of growing our membership and continuing with our 3 open meet programme. |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution Adopted December 2022. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Organisation (CIO). |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are appointed Annually at the AGM which is held in December. |
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
Membership of the club is open to young people from the age of 6 years in the Scarborough locality. We also include a Masters section for swimmers over the age of 18. The trustees oversee the day to day operation of the club. There is a child protection policy in place and CRB checks carried out prior to any commencement of poolside activity in line with our Governing Bodies procedures. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | SSC is partnered with Everyone Active until the Summer of 2027, who manage the swimming pool, with each session and gala charged to the club as well as providing rooms for our Committee Meetings and additional functions for our Open Meets. |
| Relationship with any related parties |
Para 1.51 | |
| Other | All trustees give their time voluntarily and receive no renumeration or other benefits. |
Reference and Administrative details
| Charity name | Scarborough Swimming Club |
|---|---|
| Other name the charity uses | SSC |
| Registered charity number | ZD32164 |
| Charity’s principal address | 10 Ings Close |
|---|---|
| Staxton | |
| Scarborough | |
| YO12 4ST | |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Office (if any) | Dates acted if not for whole year |
Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|---|---|---|
| Kevin Sowersby | Chair | ||||||
| Christopher Rhodes |
Treasurer | ||||||
| Anita Pawlicka | |||||||
| Nikita Watson | Membership Secretary |
||||||
| David Renshaw | Coach | ||||||
| Samantha Atkin | |||||||
| Nathan Renshaw | Coach | ||||||
| Ben Nolan | Web Manager | ||||||
| Wayne Renshaw | Coach | ||||||
| Kevin Dawson | |||||||
| Corporate trustees–names of the directors at the date the report was approved Director name N/A |
|||||||
| Director name | |||||||
| N/A | |||||||
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| N/A | ||
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Kevin Sowersby
Position (eg Secretary, Chair Chair, etc)
Date
16/12/2024
Unaudited Financial Statements for the Year Ended 30 September 2024
for
Scarborough Swimming Club
Scarborough Swimming Club
Contents of the Financial Statements for the Year Ended 30 September 2024
| Page | |
|---|---|
| General Information | 1 |
| Chartered Accountants' Report | 2 |
| Client Approval Certificate | 3 |
| Trading and Profit and Loss Account | 4 |
| Balance Sheet | 6 |
| Notes to the Financial Statements | 7 |
Scarborough Swimming Club
General Information
for the Year Ended 30 September 2024
PROPRIETOR: Mr C Rhodes ADDRESS: c/o Scarborough Sports Village Off Ashburn Road Valley Road Scarborough North Yorkshire YO11 2JW
ACCOUNTANTS: Walker & Co Chartered Accountants Belgrave House 15 Belgrave Crescent Scarborough North Yorkshire YO11 1UB
Page 1
Unaudited Financial Statements
for the Year Ended 30 September 2024
Chartered Accountants' Report to
Scarborough Swimming Club
In accordance with our terms of engagement we have prepared for your approval the financial statements of Scarborough Swimming Club for the year ended 30 September 2024 on pages four to seven from the accounting records and from information and explanations you have given us.
As a practising member firm of the Institute of Chartered Accountants in England and Wales (ICAEW), we are subject to its ethical and other professional requirements which are detailed at icaew.com/membershandbook.
This report is made solely to you, in accordance with our terms of engagement. Our work has been undertaken solely to prepare for your approval the financial statements of Scarborough Swimming Club and state those matters that we have agreed to state to you in this report in accordance with ICAEW Technical Release TECH08/16AAF. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than you for our work or for this report.
You have approved the financial statements for the year ended 30 September 2024 and have acknowledged your responsibility for them, for the appropriateness of the financial reporting framework adopted and for providing all information and explanations necessary for their compilation.
We have not verified the accuracy or completeness of the accounting records or information and explanations you have given us and we do not, therefore, express any opinion on the financial statements.
Walker & Co Chartered Accountants Belgrave House 15 Belgrave Crescent Scarborough North Yorkshire YO11 1UB
21 November 2024
Page 2
Unaudited Financial Statements
for the Year Ended 30 September 2024
Scarborough Swimming Club
Client Approval Certificate
In accordance with the terms of engagement of Walker & Co, I approve the financial statements for the year ended 30 September 2024 which comprise the Trading and Profit and Loss Account, the Balance Sheet and the related notes. I acknowledge my responsibility for the financial statements, including the appropriateness of the accounting basis as set out in note 1, and for providing Walker & Co with all information and explanations necessary for their compilation.
Mr C Rhodes
21 November 2024
Page 3
Scarborough Swimming Club
Trading and Profit and Loss Account for the Year Ended 30 September 2024
| Income Member Subscriptions Loss/Profit on sales - shops Galas and admission charges Open meet Fundraising ASA Levy Sponsorships Cost of sales Pool hire Physio and coaches Courses and books Net entry fee and passes Affiliation fees Swim hats rebrand Management Software GROSS PROFIT Other income Deposit account interest Expenditure Rent Insurance Telephone Stationery and advertising Travelling Repairs and renewals Sundry expenses Accountancy Tax Depreciation of tangible fixed assets Plant and machinery Computer equipment Carried forward |
30.9.24 £ 5,570 56 34,303 27,585 - - 500 44,036 149 911 2,580 2,767 - 1,485 1,711 623 - 616 350 377 1,058 312 - 877 1,202 |
£ 68,014 51,928 16,086 744 16,830 7,126 9,704 |
30.9.23 £ 7,632 1 30,779 26,957 123 2,906 - 42,266 474 2,300 2,815 3,046 1,926 960 1,511 440 238 131 1,350 - 1,135 576 26 1,672 733 |
£ 68,398 53,787 |
|---|---|---|---|---|
| 14,611 137 |
||||
| 14,748 7,812 |
||||
| 6,936 |
Page 4
Scarborough Swimming Club
Trading and Profit and Loss Account for the Year Ended 30 September 2024
| Brought forward Finance costs Bank charges Credit card NET PROFIT |
30.9.24 £ (135) 203 |
£ 9,704 68 9,636 |
30.9.23 £ 83 36 |
£ 6,936 119 |
|---|---|---|---|---|
| 6,817 |
Page 5
Scarborough Swimming Club
Balance Sheet
30 September 2024
| Notes FIXED ASSETS Tangible assets 2 CURRENT ASSETS Bank account no. 1 Bank account no. 2 Cash in hand CURRENT LIABILITIES Corp Tax Winter 2024 meet Accrued expenses NET ASSETS FINANCED BY RESERVES AND FUNDS Reserves 3 Capital account 4 |
30.9.24 £ 6,402 45,086 284 51,772 - 11,676 301 11,977 |
£ 8,884 39,795 48,679 39,043 9,636 48,679 |
30.9.23 £ 3,452 29,342 - 32,794 26 - 614 640 |
£ 5,909 32,154 |
|---|---|---|---|---|
| 38,063 | ||||
| 31,246 6,817 |
||||
| 38,063 |
Page 6
Scarborough Swimming Club
Notes to the Financial Statements for the Year Ended 30 September 2024
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements have been compiled on a basis which enables profits to be calculated in accordance with generally accepted accounting practice and which provides sufficient and relevant information to enable the completion of a tax return.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
2. TANGIBLE FIXED ASSETS
| Plant and machinery £ COST At 1 October 2023 9,388 Additions 1,920 At 30 September 2024 11,308 DEPRECIATION At 1 October 2023 6,442 Charge for year 877 Eliminated on disposal (980) At 30 September 2024 6,339 NET BOOK VALUE At 30 September 2024 4,969 At 30 September 2023 2,946 RESERVES At 1 October 2023 2023 depreciation correction At 30 September 2024 CAPITAL ACCOUNT 30.9.24 £ Net profit |
Computer Trophies equipment £ £ 1,474 3,219 - 2,154 1,474 5,373 - 1,730 - 1,202 - - - 2,932 1,474 2,441 1,474 1,489 30.9.23 £ £ 9,636 9,636 |
Totals £ 14,081 4,074 18,155 8,172 2,079 (980) 9,271 8,884 5,909 Club reserves £ 38,063 980 39,043 £ 6,817 6,817 |
|---|---|---|
3. RESERVES
- CAPITAL ACCOUNT
Page 7
WALKER & Co. 20 January 2025 CHARTERED ACCOUNTANT5 Scarborough SwimminE Club c/0 Everyone Active Scarborough Sports Village Ashbum Road ScarborouBh Yoll 2JW BELGR4VE HOUSE I S BELGMVE CRESCENT SCAR80ROUG NORTH YORKSHIRE YOI I IU8 Tel.. Q1723 379979 Email.. maItya]rand.co.uk Website., WA.wkrand.Cauk Dear Sirs, Partner AndThwker FCA john R Hinton ACA FCCA Independent Examiner's Report to the Trustees of Scarborough Swirnrning Club Charlty number: 1204780 I report to the charty trustees on my examination of the accounts of the charity for the year ended 30 September 2024 whith are set out on the page attached. Responslbllhle$ and $15 of report As the charlvs trustees you are responsible for the preparation of the accoLJnts in accordance with the requirements of the Chariiles Act 20111'the AcV}. I report in respect of my examination of the charit5 accounts carried out under section 145 of the Art and in tarrying out my examination I have followed all the applicable Directions given by the Charity Commission under Section 14515llbl of the Act. Independent examiner's ststement I have completed my examinatlon. I confirm that no m?terial matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. accountln8 records were not kept in respett of the charty as required by section 130 of the Act; I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. John Richard Flinton ACA FCCA Wated fora range orinAt bure$S actm ID the United KryO)m LyThe 5(Kl0 of Chartered CcrbficdAccountsnt Wak£r & Coi5 the tra(br% name ofwalker Fb.rI LLP. Ae* in Engknd &we Covnpwry nutnber OC443239.