## **Trustees’ Annual Report for the period** **From October 1[st] 2023 Period start date To September 30[th] 2024 Period end date** ## **Charity name: Scarborough Swimming Club** ## **Charity registration number: ZD32164** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To advance the mental, physical and**
**spiritual welfare of young people**
**promoting a team environment, where**
**everyone can flourish at their own pace.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**Our year spans 48 weeks which includes**
**training sessions each week. We**
**undertake 3 open meet galas each year to**
**generate much needed revenue. These**
**galas benefit young people from a variety**
**of clubs from primarily the North of**
**England to compete in a friendly**
**environment. Some swimmers attain**
**County, Regional and National qualifying**
**times and some become volunteers and**
**officials themselves in later years.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**In planning our activities for the year we**
**kept in mind the Charity Commission’s**
**guidance on public benefit at our regular**
**Committee Meetings.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|**We acknowledge and are grateful for the**
**many hours given by our volunteers,**
**from Coaching our swimmers, planning**
**our 3 open meets, officiating and general**| **help. Without this valuable contribution of time, energy and expertise we would not have been able to achieve the results we have this year.** Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Training sessions are attended by all our**
**swimmers each week. Some of these**
**sessions are held in the very early**
**morning from 5am. We hold 3 open meet**
**galas, Spring, Summer and Winter which**
**attracts a large number of swimmers**
**from primarily the North of England. The**
**three programmes of the meets are all**
**different and offer the chance to qualify**
**for County, Region and National**
**championships. Each meet is over-**
**subscribed and we our aim is to make**
**each one memorable with music, fun as**
**well as a very good swimming**
**competition. Our meets are held over a**
**number of days and as such our visiting**
**teams book overnight stays with local**
**hotels, air B & B’s and Caravan Parks,**
**aiding to the success of the local**
**economy. Our Officials come from the**
**clubs competing and our fully qualified**
**Referees are very well looked after, with**
**meals and expenses thus ensuring their**
**continued support for future years. The**
**galas help with our goal to make**
**swimming in our area as cost effective as**
**we can for all our members. We have**
**been able to keep our Membership and**
**Training costs as low as we can to help**
**our families budget and let our young**
**people benefit from a team environment**
**where everyone matters.**
**We have been able to purchase computer**
**equipment to help our volunteers with the**
**admin side of our club and training aides**
**to help our coaches and swimmers. The**
**most notable have been the headsets our**
**swimmers wear when training so the**
**Coach can communicate and help stroke**
**development.**
**We have also had a fairly successful**
**social side of our club, although with**
**swimming meets or team galas most**
**weekends they are tough to organise.**
**Indoor ten pin bowling, summer barbecue**
**and Winter parties have been held and**| **very well attended. We have received donations of £1500 from local Government funds to assist with our Winter Open Meet costs and also a £500 donation from a local business as payment towards our junior headsets as well as gifts in kind to help with making our club successful.** **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Cash held in our Bank Account at**
**30/09/2024 was £6K in unrestricted funds,**
**with reserves in a Building Society**
**account to cover any unforeseen**
**circumstances or expenditure for a 12**
**month period.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|| |Amount of reserves held|Para 1.22|**£45K**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Our funds are obtained from Membership**
**charges, training charges and our 3 open**
**meets each year.**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**| |A description of the principal
risks facing the charity|Para 1.46|**The principal risks for our club would be**
**a pool closure for a length of time for**
**maintenance or permanently or spiralling**
**costs for hire and insurance.**| |Other||**This coming year will see a continued**
**emphasis of growing our membership**
**and continuing with our 3 open meet**
**programme.**| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution Adopted December 2022.**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Charitable Incorporated Organisation**
**(CIO).**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are appointed Annually at the**
**AGM which is held in December.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|
**Membership of the club is open to young**
**people from the age of 6 years in the**
**Scarborough locality. We also include a**
**Masters section for swimmers over the**
**age of 18. The trustees oversee the day to**
**day operation of the club. There is a child**
**protection policy in place and CRB**
**checks carried out prior to any**
**commencement of poolside activity in**
**line with our Governing Bodies**
**procedures.**| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**SSC is partnered with Everyone Active**
**until the Summer of 2027, who manage**
**the swimming pool, with each session**
**and gala charged to the club as well as**
**providing rooms for our Committee**
**Meetings and additional functions for our**
**Open Meets.**| |Relationship with any related
parties|Para 1.51|| |Other||**All trustees give their time voluntarily and**
**receive no renumeration or other**
**benefits.**| ## **Reference and Administrative details** |Charity name|Scarborough Swimming Club| |---|---| |Other name the charity uses|SSC| |Registered charity number|ZD32164| |Charity’s principal address|10 Ings Close| |---|---| ||Staxton| ||Scarborough| ||YO12 4ST| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---|---|---|---| |||Kevin Sowersby|Chair||||| |||Christopher
Rhodes|Treasurer||||| |||Anita Pawlicka|||||| |||Nikita Watson|Membership
Secretary||||| |||David Renshaw|Coach||||| |||Samantha Atkin|||||| |||Nathan Renshaw|Coach||||| |||Ben Nolan|Web Manager||||| |||Wayne Renshaw|Coach||||| |||Kevin Dawson|||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| |||Corporate trustees–names of the directors at the date the report was approved
**Director name**
**N/A**|||||| |||**Director name**|||||| |||**N/A**|||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**N/A**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Kevin Sowersby **Position (eg Secretary,** Chair **Chair, etc)** **Date** 16/12/2024 Unaudited Financial Statements for the Year Ended 30 September 2024 ## for Scarborough Swimming Club Scarborough Swimming Club Contents of the Financial Statements for the Year Ended 30 September 2024 ||Page| |---|---| |General Information|1| |Chartered Accountants' Report|2| |Client Approval Certificate|3| |Trading and Profit and Loss Account|4| |Balance Sheet|6| |Notes to the Financial Statements|7| Scarborough Swimming Club ## General Information ## for the Year Ended 30 September 2024 **PROPRIETOR:** Mr C Rhodes **ADDRESS:** c/o Scarborough Sports Village Off Ashburn Road Valley Road Scarborough North Yorkshire YO11 2JW **ACCOUNTANTS:** Walker & Co Chartered Accountants Belgrave House 15 Belgrave Crescent Scarborough North Yorkshire YO11 1UB Page 1 Unaudited Financial Statements for the Year Ended 30 September 2024 ## Chartered Accountants' Report to ## Scarborough Swimming Club In accordance with our terms of engagement we have prepared for your approval the financial statements of Scarborough Swimming Club for the year ended 30 September 2024 on pages four to seven from the accounting records and from information and explanations you have given us. As a practising member firm of the Institute of Chartered Accountants in England and Wales (ICAEW), we are subject to its ethical and other professional requirements which are detailed at icaew.com/membershandbook. This report is made solely to you, in accordance with our terms of engagement. Our work has been undertaken solely to prepare for your approval the financial statements of Scarborough Swimming Club and state those matters that we have agreed to state to you in this report in accordance with ICAEW Technical Release TECH08/16AAF. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than you for our work or for this report. You have approved the financial statements for the year ended 30 September 2024 and have acknowledged your responsibility for them, for the appropriateness of the financial reporting framework adopted and for providing all information and explanations necessary for their compilation. We have not verified the accuracy or completeness of the accounting records or information and explanations you have given us and we do not, therefore, express any opinion on the financial statements. Walker & Co Chartered Accountants Belgrave House 15 Belgrave Crescent Scarborough North Yorkshire YO11 1UB 21 November 2024 Page 2 Unaudited Financial Statements for the Year Ended 30 September 2024 ## Scarborough Swimming Club ## Client Approval Certificate In accordance with the terms of engagement of Walker & Co, I approve the financial statements for the year ended 30 September 2024 which comprise the Trading and Profit and Loss Account, the Balance Sheet and the related notes. I acknowledge my responsibility for the financial statements, including the appropriateness of the accounting basis as set out in note 1, and for providing Walker & Co with all information and explanations necessary for their compilation. ## Mr C Rhodes 21 November 2024 Page 3 Scarborough Swimming Club ## Trading and Profit and Loss Account for the Year Ended 30 September 2024 |**Income**
Member Subscriptions
Loss/Profit on sales - shops
Galas and admission charges
Open meet
Fundraising
ASA Levy
Sponsorships
**Cost of sales**
Pool hire
Physio and coaches
Courses and books
Net entry fee and passes
Affiliation fees
Swim hats rebrand
Management Software
**GROSS PROFIT**
**Other income**
Deposit account interest
**Expenditure**
Rent
Insurance
Telephone
Stationery and advertising
Travelling
Repairs and renewals
Sundry expenses
Accountancy
Tax
Depreciation of tangible fixed assets
Plant and machinery
Computer equipment
Carried forward|30.9.24
£
5,570
56
34,303
27,585
-
-
500
44,036
149
911
2,580
2,767
-
1,485
1,711
623
-
616
350
377
1,058
312
-
877
1,202|£
68,014
51,928
16,086
744
16,830
7,126
9,704|30.9.23
£
7,632
1
30,779
26,957
123
2,906
-
42,266
474
2,300
2,815
3,046
1,926
960
1,511
440
238
131
1,350
-
1,135
576
26
1,672
733|£
68,398
53,787| |---|---|---|---|---| |||||14,611
137| |||||14,748
7,812| |||||6,936| Page 4 Scarborough Swimming Club ## Trading and Profit and Loss Account for the Year Ended 30 September 2024 |Brought forward
**Finance costs**
Bank charges
Credit card
**NET PROFIT**|30.9.24
£
(135)
203|£
9,704
68
9,636|30.9.23
£
83
36|£
6,936
119| |---|---|---|---|---| |||||6,817| Page 5 Scarborough Swimming Club ## Balance Sheet ## 30 September 2024 |Notes
**FIXED ASSETS**
Tangible assets
2
**CURRENT ASSETS**
Bank account no. 1
Bank account no. 2
Cash in hand
**CURRENT LIABILITIES**
Corp Tax
Winter 2024 meet
Accrued expenses
**NET ASSETS**
**FINANCED BY**
**RESERVES AND FUNDS**
Reserves
3
Capital account
4|30.9.24
£
6,402
45,086
284
51,772
-
11,676
301
11,977|£
8,884
39,795
48,679
39,043
9,636
48,679|30.9.23
£
3,452
29,342
-
32,794
26
-
614
640|£
5,909
32,154| |---|---|---|---|---| |||||38,063| |||||31,246
6,817| |||||38,063| Page 6 Scarborough Swimming Club Notes to the Financial Statements for the Year Ended 30 September 2024 ## 1. **ACCOUNTING POLICIES** ## **Basis of preparing the financial statements** The financial statements have been compiled on a basis which enables profits to be calculated in accordance with generally accepted accounting practice and which provides sufficient and relevant information to enable the completion of a tax return. ## **Tangible fixed assets** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. ## 2. **TANGIBLE FIXED ASSETS** |Plant and
machinery
£
**COST**
At 1 October 2023
9,388
Additions
1,920
At 30 September 2024
11,308
**DEPRECIATION**
At 1 October 2023
6,442
Charge for year
877
Eliminated on disposal
(980)
At 30 September 2024
6,339
**NET BOOK VALUE**
At 30 September 2024
4,969
At 30 September 2023
2,946
**RESERVES**
At 1 October 2023
2023 depreciation correction
At 30 September 2024
**CAPITAL ACCOUNT**
30.9.24
£
Net profit|Computer
Trophies
equipment
£
£
1,474
3,219
-
2,154
1,474
5,373
-
1,730
-
1,202
-
-
-
2,932
1,474
2,441
1,474
1,489
30.9.23
£
£
9,636
9,636|Totals
£
14,081
4,074
18,155
8,172
2,079
(980)
9,271
8,884
5,909
Club
reserves
£
38,063
980
39,043
£
6,817
6,817| |---|---|---| |||| |||| |||| |||| |||| |||| |||| ## 3. **RESERVES** 4. **CAPITAL ACCOUNT** Page 7 WALKER & Co. 20 January 2025 CHARTERED ACCOUNTANT5 Scarborough SwimminE Club c/0 Everyone Active Scarborough Sports Village Ashbum Road ScarborouBh Yoll 2JW BELGR4VE HOUSE I S BELGMVE CRESCENT SCAR80ROUG NORTH YORKSHIRE YOI I IU8 Tel.. Q1723 379979 Email.. maItya]￿rand.co.uk Website., WA￿.w￿k￿rand.Cauk Dear Sirs, Partner AndThw￿ker FCA john R Hinton ACA FCCA Independent Examiner's Report to the Trustees of Scarborough Swirnrning Club Charlty number: 1204780 I report to the charty trustees on my examination of the accounts of the charity for the year ended 30 September 2024 whith are set out on the page attached. Responslbllhle$ and ￿$15 of report As the charlvs trustees you are responsible for the preparation of the accoLJnts in accordance with the requirements of the Chariiles Act 20111'the AcV}. I report in respect of my examination of the charit￿5 accounts carried out under section 145 of the Art and in tarrying out my examination I have followed all the applicable Directions given by the Charity Commission under Section 14515llbl of the Act. Independent examiner's ststement I have completed my examinatlon. I confirm that no m?terial matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. accountln8 records were not kept in respett of the charty as required by section 130 of the Act; I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. John Richard Flinton ACA FCCA Wated fora range orin￿￿At bu￿re$S actm ID the United KryO)m LyThe ￿5(K￿l0￿ of Chartered CcrbficdAccountsnt Wak£r & Coi5 the tra(br% name ofwalker Fb.￿￿rI LLP. Ae* in Engknd &w￿e￿ Covnpwry nutnber OC443239.