Trustees’ Annual Report for the period
From 3[rd] August 2023 To 31 March 2024
Charity name: The Dementia Care Hub
Charity registration number: 1204216
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | For the public benefit to relieve the needs of persons living with dementia, their families and carers, by providing emotional and practical support through our community hubs. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Total number of Members attending: 65 care partners and 54 people living with dementia across 2 hubs. In addition, supporting approximately 240 people affected by dementia through e-mail and telephone enquiries, each year. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Yes. In setting up the charity during this year, the Trustees have reviewed and implemented the guidance issued regarding Public Benefit. |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference |
||
|---|---|---|
| Policy on grant making | Para 1.38 | N/A as we don’t award grants. |
| Policy on social investment including program related investment |
Para 1.38 | N/A we have no funds invested so there is no social investing. |
| Contribution made by volunteers |
Para 1.38 | The 32 volunteers supporting 8 sessions across the 4 sites contribute between 2 and 5 hours each per week providing over 5,000 voluntary hours . The Trustees and advisors attended 7 online |
meetings and 2 further meetings in person providing over 150 voluntary hours. Additionally the Trustees have provided significant time on activities such as policy documentation, strategy, financial planning and reports. Not applicable Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The charity was formed in August 2023. The charity then offered 4 sessions per week supporting families living with dementia via its Totton and Calmore hubs. We launched a new hub in August for families living in Fareham and a further hub in Portchester in January 2024. We were successful in a National Lottery application to open a new hub in the Waterside area which will launch July 2024. Membership for The Dementia Care Hub has doubled in the last year and enquiries have increased including people from outside of Hampshire wanting to engage with our service. Members quotes: Seeing dad laugh again, sing again, engage in so many activities & form so many new friendships has been a turning point for us as a family in learning to live with dementia in a positive way (Tanya – daughter) I had nothing until I found you, I just wish I had found you earlier. (June – wife) I don’t feel as though I am doing this alone anymore (Phil – husband) The Dementia Care Hub Fareham provides great support for me and an enjoyable time for Stuart, whose mood and cognition always seem improved after attending the well- being session (Judi – wife) |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
When we became a Charity we had 2 objectives: 1. To increase the number of hubs from 2 to 5 by 2025. We now have Totton, Calmore, Fareham and Portchester. We are launching Waterside in July 2024 and are in talks to open a Portsmouth Hub by January 2025 2. To maintain the bank balance at given levels each month – achieved bank balance targets in 7 of the 9 months monitored. The 2 months where we didn’t achieve the target were discussed, action was taken to address the financial deficit by eliminating costs and improving donations and revenue. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | We are on target to meet our objective which is to have 5 fully functioning hubs in Hampshire by 2025 which enables fundraising in multiple areas. We exceeded our fundraising target by over 200% |
| Investment performance against objectives |
Para 1.41 | N/A as no investments |
| Other |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The Charity has performed better than the financial plan stated. This was because more grants were applied for and the success rate was greater than planned. Tight control of the bank account has been maintained to ensure the CIO’s financial viability during the initial year of operation. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves were £28,929 versus budgeted forecast of £27,000. These will be retained in order to fund further growth and to meet our objectives of opening a further 2 hubs within the next 18 months. Our Reserves Policy calls for a minimum of £12,000 to ensure the charity is funded for 3 months. |
| Amount of reserves held | Para 1.22 | £28,929 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The accounts show that there is no concern regarding the ability of the charity to remain a going concern. There is tight control of the budgets and prudent financial action has been taken when needed. |
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
Membership Fees of £12.00 per calendar month per member Wellbeing Fees of £70 per calendar month per member £24,000 local fundraising. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | The money is held within a designated Charity bank account. While the charity continues to have an amount that covers the operation of the charity for 3 months there will be no specific investment policies implemented. |
| A description of the principal risks facing the charity |
Para 1.46 | The following are the principal risks facing the charity: Lack of revenue streams to support growth in personnel Volunteers to support the charity’s objectives. Awareness and access, particularly in rural areas |
| Other | N/A |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | CIO Foundation Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The current Trustees have been selected via personal recommendation, or in the case of specific skills being required through LinkedIn postings. It is the Trustee body who can appoint Trustees. All applications are reviewed for suitability with shortlisted candidates interviewed. Those being considered for a role are then invited to attend a Trustee meeting as an observer to see firsthand the operation of the charity and board. The Trustees will then vote on whether the candidate Trustee should be asked to formally join. The Trustee body and advisory board has the following skills: Legal Financial Marketing IT/Commercial HR Clinical Care Specialist in support of the CIO and the CEO. |
| Additional information (optional) You may choose to include further statements where relevant about: |
||
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Trustees are inducted into the charity via a personal meeting with the CEO and/or Chair of Trustees. They are required to attend the volunteer induction program and are invited to attend one or more sessions at their local hub. |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The Charity is led by the CEO who has the following members of staff reporting to them: Totton & Calmore Hub Manager Fareham & Portchester Hub Manager The Chair of Trustees and other Trustees work alongside the CEO as required, and based on their skill set, in support of delivering the charitable aims. |
| Relationship with any related parties |
Para 1.51 | N/A |
N/A
Other
Reference and Administrative details
| Charity name | The Dementia Care Hub |
|---|---|
| Other name the charity uses | TDCH |
| Registered charitynumber | 1204216 |
| Charity’s principal address | Southcote, Southampton Road, Cadnam, Hampshire, SO40 2NF |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Simon Brimble | Chair | Since 3 Aug2023 | ||
| Sarah Wheeler- Osman |
Since 3 Aug 2023 | |||
| Virginia Hodge | Since 3 Aug2023 | |||
| Fiona Chaabane | Since 12 March 2024 | |||
| Natasha Allan | Since 18 March 2024 | |||
| Rick Glover | Since 18 March 2024 | |||
– Corporate trustees names of the directors at the date the report was approved Director name N/A
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and | addresses of advisers (Optional information) | addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser |
Name Address |
|
| Business | Chris Spackman | |
| Financial | Steven Lynes | |
| Carer | Rob Wood | |
Name of chief executive or names of senior staff members (Optional information)
Dr Kellyn Lee CEO
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Simon Brimble Position (eg Secretary, Chair Chair, etc)
Date 23-7-24
The Demèntia Care Hub Recelpts and payments accounts Receipts and payrnents WolWrwJ gr 1.712 20.473 1.712 <>artS 0241 9.241 SIrS1j Zf.7 4,18• 2.118 915 37W4 otkn Cmts IniLttrt• N•1 of r•c•lptrfp•yJnwts) 24J21 CaBhl¥t)d8 ltst y••rond ¢•h lund¥ th1• yw•nd 2Q•2• Staternent of assets and Ilabllltlos at the end of the perlod Ca•h lund¥ 2• 2•,11• Amounts Ing to th• clwrtty ¢harlty i )kwe tri l)lA *ITI241
Independent Examiner's Report
Report to the Trustees of The Dementia Care Hub
Charity no: 1204216 on the accounts for the 8 months ended 31 March 2024 set out on page 2
I report to the trustees on my examination of the accounts of the charity for the 8 months ended 31 March 2024.
Responsibilities and basis of report
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
M R Cooper FCA Welbeck 29 Welbeck Avenue Southampton SO17 1ST
Date: 5 August 2024