2025-04-05-accounts

Trustees’ Annual Report for the period

From 06/04/2024 Period start date To 05/04/2025 Period end date

Charity name:

Saint Madoc of Ferns Community Group

Charity registration number: 1204104

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The preservation for the public benefit of St Madoc of Ferns Church (St Madoc’s), a medieval church and site of local and historic interest, thereby helping to ensure the continued use of the church as a place of worship, and to educate the public in its history and heritage.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	To enable public access to the church for the Havens community and visitors. Educate and inform people about the history of St Madoc, the church and about the area. Promote visits to, and the use of the building, for historical education, recitals, art, or other related purposes.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	All the trustees were involved in the process to draft and agree the Group’s constitution and application for charitable status. The Charity Commission guidance was regarded in the creation of these documents and the continued management of the Charity.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	n/a
Policy on social investment including program related investment	Para 1.38	n/a
Contribution made by volunteers	Para 1.38	The charity is managed and operated by volunteers. In addition to the trustees, we have been helped by around 24 volunteers this year, who have helped with fund-raising, events, and publicity. We expect to increase the number of volunteers and their active participation once we re-open the building.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The charity requires a lease for St Madoc’s from the Church in Wales to achieve its objectives, which is taking a very considerable time to negotiate. We have been working on: • Fund-raising events and awareness of the charity. • As part of feasibility planning, we commissioned building surveys to establish the extent of work required and costs. • Kept up the administration of the charity including our first AGM. • Researched and displayed history relating to the church and local area. • Briefly re-opened the church again, as part of Cadw Open Doors, where we could tell the historyof St Madoc and the church.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The charity is currently in a reasonable financial position. A feasibility / set-up grant has met the cost of professional advice and delays to the lease have deferred operating costs and allowed time for additional fund-raising.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	There was no reserves policy during the initial financial period. All funds for the charity are held within the charity’s bank account.
Amount of reserves held	Para 1.22	No reserves were held duringtheperiod.
Reasons for holding zero reserves	Para 1.22	n/a.
Details of fund materially in deficit	Para 1.24	The charity has sufficient funds.
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	The charity is a going concern. Risks are identified and managed (see below for main risks).
Additional information (optional) You may choose to include further statements		where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	The operating costs (mainly insurance and electricity) will be covered by fund-raising and member contributions. Capital improvements will require grant-funding.
Investment policy and objectives including any social investment policy adopted	Para 1.46	Not applicable.
A description of the principal risks facing the charity	Para 1.46	The risk register is reviewed quarterly, but the main risks are: • Further delays from the Church in Wales Property Dept in negotiating lease. • Ability to obtain property insurance. • Failure to obtain capital funding for repairs and improvements. • Whether fund raising will generate enough income to cover increasing operating costs. • Succession planning - converting supporters into members and members into trustees.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed,royal charter)	Para 1.25	Charity Constitution StMFCG The Constitution AssocModel v2 00
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO - ASSOCIATION Registered 26 Jul 2023
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	From the first AGM (held in May 2024), up to 12 trustees can be elected by members of the Community Group. There is an ex-officio trustee position for The Rural Dean of Roose LMA of the Church in Wales, but this has not been taken up yet (potential conflict of interest until lease agreed). A majority of trustees can appoint a member as an interim trustee until the next AGM.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51	We have not yet formalised the induction and training process, although a SharePoint site for trustees contains the constitution, procedures, business plan and accounts, minutes of meetings and details of previous events.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The charity has a simple structure of trustees and (voting) members with additional supporters who have not yet become members. Our community impact assessment identified many local organisations who we can work with (e.g. VC Gallery) or where we choose not to compete (e.g. village halls).
Relationship with any related parties	Para 1.51	We have no formal relationships with related parties. We had an association with the Havens History Group and work closely with the Church in Wales (prospective landlord) and the Local Ministry Area (responsible for the graveyard and occasional use of building).
Other

Reference and Administrative details

Charity name	Saint Madoc of Ferns Community Group
Other name the charity uses
Registered charity number	1204104
Charity’s principal address	The Willows, Hafan Lydan, Hwlffordd, SA62 3JP

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Gareth Morgan	Chair
	Nicola Morton	Treasurer
	Alison Gibby	Secretary
	Christine Link
	Iain Tweedale
	SallyMorgan

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	n/a
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	n/a
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	n/a

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Gareth David Morgan	Nicola Morton
	Chair	Treasurer
	07/01/2026
	07/01/2026

	Charity Name St Madoc of Ferns Community Group	Charity Name St Madoc of Ferns Community Group	Charity Name St Madoc of Ferns Community Group	Charity Name St Madoc of Ferns Community Group	CC16a
	For the period from	06/04/2024 Period start date	To
Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 1,477 1,915 7 - - - - - 3,399 - - - 3,399 371 210 - - - - 20 - - 601 - - - 601 2,798 - - 2,798	Restricted funds to the nearest £ - - - - 500 - - - 500 - - - 500 - - 270 - - 1,102 - - - 1,372 - - - 1,372 - 872 - - - 872	Endowment funds to the nearest £	Total funds to the nearest £ 1,477 1,915 7 - 500 - - - 3,899 - - - 3,899 371 210 270 - - 1,102 20 - - 1,973 - - - 1,973 1,926	Last Year to the nearest £
Donations & Sponsorship	1,477		- - - - - - - - -		4,928
Fundraisingevents	1,915				1,522
Members subscriptions	7				36
Merchandise sales	-				69
Grant from CommunityCouncil	-
	-				-
	-				-
	-				-
Sub total(Gross income for AR)	3,399				6,555
A2 Asset and investment sales, (see table).
	-		- - -
	-				-
Sub total	-				-
Total receipts A3 Payments
			-		6,555
Cost of fundraisingevents	371		- - - - - - - - - -		361
Hall hire	210				110
Surveys	-				940
Maintenance	-				20
Printingfor communityengagement	-				170
Professional Fees	-				-
Equipment	20				-
	-				-
	-				-
**Sub total **	601				1,601
A4 Asset and investment purchases, (see table)
	-		- - -
	-
**Sub total **	-				-
Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end
			-		1,601
	2,798		-		4,954
	-		- -	- -	-
	-				-
	2,798		-	1,926	4,954

CCXX R1 accounts (SS)

26/01/2026

1

Section B Statement of assets and liabilities at	Section B Statement of assets and liabilities at	the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities	Signature Details Details Details Closing balance This Period Total cash funds for period (agree balances with receipts and payments account(s)) Details Details Opening balance	Unrestricted funds Restricted funds to nearest £ to nearest £ 7,579 3,746 10,377 2,874 2,798 - 872 2,798 - 872 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Gareth Morgan (Chair)	TOTAL FUNDS to nearest £
			11,325
			13,251
			1,926
			1,926
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)
			Date of approval
		Gareth Morgan (Chair)	26/01/2026

CCXX R2 accounts (SS)

26/01/2026

2