## **Trustees’ Annual Report for the period** ## **From 06/04/2024 Period start date To 05/04/2025 Period end date** ## **Charity name:** **Saint Madoc of Ferns Community Group** **Charity registration number: 1204104** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The preservation for the public benefit of St
Madoc of Ferns Church (St Madoc’s), a
medieval church and site of local and historic
interest, thereby helping to ensure the
continued use of the church as a place of
worship, and to educate the public in its history
and heritage.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|To enable public access to the church for the
Havens community and visitors. Educate and
inform people about the history of St Madoc,
the church and about the area. Promote visits
to, and the use of the building, for historical
education, recitals, art, or other related
purposes.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All the trustees were involved in the process to
draft and agree the Group’s constitution and
application for charitable status. The Charity
Commission guidance was regarded in the
creation of these documents and the continued
management of the Charity.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|n/a| |Policy on social investment
including program related
investment|Para 1.38|n/a| |Contribution made by
volunteers|Para 1.38|The charity is managed and operated by
volunteers. In addition to the trustees, we have
been helped by around 24 volunteers this year,
who have helped with fund-raising, events, and
publicity. We expect to increase the number of
volunteers and their active participation once
we re-open the building.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The charity requires a lease for St Madoc’s from
the Church in Wales to achieve its objectives,
which is taking a very considerable time to
negotiate. We have been working on:
•
Fund-raising events and awareness of the
charity.
•
As part of feasibility planning, we
commissioned building surveys to establish
the extent of work required and costs.
•
Kept up the administration of the charity
including our first AGM.
•
Researched and displayed history relating
to the church and local area.
•
Briefly re-opened the church again, as part
of Cadw Open Doors, where we could tell
the historyof St Madoc and the church.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity is currently in a reasonable financial
position. A feasibility / set-up grant has met the
cost of professional advice and delays to the
lease have deferred operating costs and
allowed time for additional fund-raising.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|There was no reserves policy during the initial
financial period. All funds for the charity are
held
within the charity’s bank account.| |Amount of reserves held|Para 1.22|No reserves were held duringtheperiod.| |Reasons for holding zero
reserves|Para 1.22|n/a.| |Details of fund materially in
deficit|Para 1.24|The charity has sufficient funds.| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The charity is a going concern. Risks are
identified and managed (see below for main
risks).| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The operating costs (mainly insurance and
electricity) will be covered by fund-raising and
member contributions.
Capital improvements will require grant-funding.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|Not applicable.| |A description of the principal
risks facing the charity|Para 1.46|The risk register is reviewed quarterly, but the
main risks are:
•
Further delays from the Church in Wales
Property Dept in negotiating lease.
•
Ability to obtain property insurance.
•
Failure to obtain capital funding for repairs
and improvements.
•
Whether fund raising will generate enough
income to cover increasing operating costs.
•
Succession planning - converting
supporters into members and members into
trustees.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed,royal charter)|
Para 1.25|Charity Constitution
StMFCG The Constitution AssocModel v2 00| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO - ASSOCIATION Registered 26 Jul 2023| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|From the first AGM (held in May 2024), up to 12
trustees can be elected by members of the
Community Group.
There is an ex-officio trustee position for The
Rural Dean of Roose LMA of the Church in
Wales, but this has not been taken up yet
(potential conflict of interest until lease agreed).
A majority of trustees can appoint a member as
an interim trustee until the next AGM.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|We have not yet formalised the induction and
training process, although a SharePoint site for
trustees contains the constitution, procedures,
business plan and accounts, minutes of
meetings and details of previous events.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The charity has a simple structure of trustees
and (voting) members with additional
supporters who have not yet become members.
Our community impact assessment identified
many local organisations who we can work with
(e.g. VC Gallery) or where we choose not to
compete (e.g. village halls).| |Relationship with any
related parties|Para 1.51|We have no formal relationships with related
parties. We had an association with the Havens
History Group and work closely with the Church
in Wales (prospective landlord) and the Local
Ministry Area (responsible for the graveyard
and occasional use of building).| |Other||| ## **Reference and Administrative details** |Charity name|Saint Madoc of Ferns Community Group| |---|---| |Other name the charity uses|| |Registered charity number|1204104| |Charity’s principal address|The Willows, Hafan Lydan,
Hwlffordd, SA62 3JP| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Gareth Morgan|Chair||| ||Nicola Morton|Treasurer||| ||Alison Gibby|Secretary||| ||Christine Link|||| ||Iain Tweedale|||| ||SallyMorgan|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|n/a| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|n/a| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|n/a| **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Gareth David Morgan|Nicola Morton| ||

Chair|Treasurer| ||07/01/2026|| ||07/01/2026|| ||**Charity Name**

**St Madoc of Ferns Community Group**
|**Charity Name**

**St Madoc of Ferns Community Group**
|**Charity Name**

**St Madoc of Ferns Community Group**
|**Charity Name**

**St Madoc of Ferns Community Group**
|**CC16a**| |---|---|---|---|---|---| ||**For the period**
**from**|06/04/2024
Period start date|**To**||| ||||||| |**Section A Receipts and payments**|||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**1,477**
**1,915**
**7**
**-**
**-**
**-**
**-**
**-**

**3,399**
**-**
**-**
**-**
**3,399**
**371**
**210**
**-**
**-**
**-**
**-**
**20**
**-**
**-**
**601**
**-**
**-**
**-**
**601**
**2,798**
**-**
**-**
**2,798**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**500**
**-**
**-**
**-**
**500**
**-**
**-**
**-**
**500**
**-**
**-**
**270**
**-**
**-**
**1,102**
**-**
**-**
**-**
**1,372**
**-**
**-**
**-**
**1,372**
**- 872**
**-**
**-**
**- 872**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**
**1,477**
**1,915**
**7**
**-**
**500**
**-**
**-**
**-**
**3,899**
**-**
**-**
**-**
**3,899**
**371**
**210**
**270**
**-**
**-**
**1,102**
**20**
**-**
**-**
**1,973**
**-**
**-**
**-**
**1,973**
**1,926**|**Last Year**
**to the nearest £**| |Donations & Sponsorship|**1,477**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**4,928**| |Fundraisingevents|**1,915**||||**1,522**| |Members subscriptions|**7**||||**36**| |Merchandise sales|**-**||||**69**| |Grant from CommunityCouncil|**-**||||| ||**-**||||**-**| ||**-**||||**-**| ||**-**||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|

**3,399**||||**6,555**| ||||||| |**A2 Asset and investment sales,**
**(see table).**|||||| ||**-**||**-**
**-**
**-**||| ||**-**||||**-**| |**_Sub total_**|**-**||||**-**| |**_Total receipts_**
**A3 Payments**|||||| ||||**-**||**6,555**| ||||||| |Cost of fundraisingevents|**371**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**361**| |Hall hire|**210**||||**110**| |Surveys|**-**||||**940**| |Maintenance|**-**||||**20**| |Printingfor communityengagement|**-**||||**170**| |Professional Fees|**-**||||**-**| |Equipment|**20**||||**-**| ||**-**||||**-**| ||**-**||||**-**| |**_Sub total_ **|**601**||||**1,601**| ||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||| ||**-**||**-**
**-**
**-**||| ||**-**||||| |**_Sub total_ **|**-**||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||| ||||**-**||**1,601**| ||||||| ||**2,798**||**-**||**4,954**| ||**-**||**-**
**-**|**-**
**-**|**-**| ||**-**||||**-**| ||**2,798**||**-**|**1,926**|**4,954**| CCXX R1 accounts (SS) 26/01/2026 1 |**Section B Statement of assets and liabilities at**|**Section B Statement of assets and liabilities at**|**the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**|Signature
**Details**
**Details**
**Details**
Closing balance
This Period
**_Total cash funds for period_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
Opening balance|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**7,579**
**3,746**
**10,377**
**2,874**
**2,798**
**- 872**
**2,798**
**- 872**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Gareth Morgan (Chair)|**TOTAL**
**FUNDS**
**to nearest £**| ||||**11,325**| ||||**13,251**| ||||**1,926**| ||||**1,926**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Gareth Morgan (Chair)|26/01/2026| ||||| CCXX R2 accounts (SS) 26/01/2026 2