Trustees, Annual Report for the period Period start date 13 July Period end date 30 September 2024 2023 From To Section A Reference and administration details Charity name Medstead Lawn Tennis Club Other names charity is known by Medstead Tennis Club Registered charity number (if any) 1203978 Charity's principal address Tony Chivers House. Roe Downs Road Medstead Alton Postcode GU34 5LG Names of the charity trustees who manage the charity Office {rf any) Dates acted if not for whole ear Name of person (or body) entitled toa oint trustee ifan Tnjstee name Stephen Bicknell Alison Smallwood James Bowling Helen Mullenger Chair Secretary Vice-chair Treasurer 10 12 13 14 15 16 17 18 19 20 Names of the trustees for the charity, if any. (for example, any custodian trustees) Name Dates acted if not for whole ear TAR March 2012
Names and addresses of advisers (Optional infonnation) e of adviser Name Address Name of chief executive or names of senior staff members (Optional infonnation) Section B Structure, overnance and mana ement Description of the charity's trusts Constitution last amended May 11 th 2023 Type of governing document How the charity is constitLrted Charity Incorporated Organisation Trustee selection methods Trustees are appointed or reappointed annually at the Annual General Meeting held in November each year. Additional govemance issues (Optional infonnation) The Medstead Lawn Tennis Club Charitable Incorporated Organisation (the CIO) was established in 2023 by the Trustees. with the intention of transferring the assets, activities and members of the unincorporated members, club Medstead Lawn Tennis Club. The transfer will occur following the signing of a new lease for the premises. The current club is a Lawn Tennis Association (LTA) Registered Venue, and thus tts members are subject to the rules and governance of the LTA. This includes the requirement to have a qualified coach, suitable safeguarding rules and other appropriate govemancelprocedures. It is intended that following the transfer the CIO will be an LTA registered venue. You may choose to include additional information, where relevant, about- policies and prOdureS adopted for the induction and training of trustees; the charity's organisational structure and any wider network with which the charty works; relationship with any related parties; trustees, consideration of major risks and the system and prOdureS to manage them. Once the unincorporated members, club Medstead Lawn Tennis Club is transferred to the CIO, the club will be run by a Committee. The Committee and the Trustees are all unpaid volunteers who are elected or re-elected by the club members at the annual general meeting. Section C Ob"ectives and activities To provide facilities for and the promotion of community participation in healthy recreation. in particular the playing of tennis. Summary of the objects of the charity set out in its governing document Once the assets, activities and members of the current Medstead Lawn Tennis Club are transferred to the CIO, it will continue the provision of facilities to deliver its objectives, principally the opportunity to play tennis at all levels, including senior and junior social tennis, district league tennis. box lea ues, toumaments, coachin and social events. TAR Marth 2012
The Trustees ensure that the charity continues to operate for the public benefit, within the law, within the terms of its constitution and subject to the requirements of the Charity Commission. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) Additional details of objectives and activities (Optional infonnation) You may choose to include further statements, where relevant, about: policy on grantmaking", policy programme related investment- contribution made by volunteers. TAR March 2012
Section D Achievements and performance During this reporting period, the CIO has been dormant, as the trustees have been negotiating a new lease for the land currently used by Medstead Lawn Tennis Club, for which the lessee will be the CIO. This has been a protracted prosS, and by the end of this reporting period, the lease has yet to be signed by the landlord. This has meant that the CIO has not yet tsken over the running of the tennis club, and hence the CIO has a zero financial return. Summary of the main achievements of the charity during the year TAR Marth 2012
Section E Financial review As a tennis club, there is a requirement to repaint the tennis courts (3) approx. every five years, and to completely resurfa the courts (approx. £15,000 per court) every eight to ten years. Additionally, it is planned that the ageing floodlighting will be replad with more efficient LED lighting, and the netting around the courts is due for replaMent. Reserves need to be built up to pay for these major cost rtems. Brief statement of the charity's policy on reserves Details of any funds materially in deficit None Further financial review details (Optional infonnation) You may choose to include additional information, where relevant about: the charity's principal sources of funds (including any fundraising); how expenditure has supported the key objectives of the charity; investment policy and objectives including any ethical investment policy adopted. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature{s) Full name(s) Position (eg Secretary, Chair, etc) ts Igrf.1tr4 Ltr Date TAR March 2012
CHARITY COMMISSION FOR ENGLAND AND WALES Medstead Lawn Tennis Club Receipts and pa ments accounts CC16a For the period from To 1&+D7f2023 3010912024 Section A Receipts and payments Unrestricted funds Restricted funds to the nearest £ Endowment funds Total fund5 Last year to the nearest to the nearest £ to th& nearest£ to the nearest £ Al Recei None tota ross income AR) A2 Asset an see table . None investment sales. tota Total receipts A3Pa None ments Sub total A4 Asset and investment none Sub totsl Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end CCXX R1 accounts (SS) 0710212025
Section B Statement of assets and liabilities at the end of the period Unrestricted funds to nearest £ Restricted funds to nearest £ Endowtnent funds to nearest £ B1 Cash funds Total cash funds xrrtls)) Unrestricted funds to nearest £ Restricted funds to nearest £ Endowment funds to rfest £ None Fund to which asset belon Current value tional Cost (optlonal) B3 Investment assets None Fund to whlch asset belon Current value donal Cost {oWlonal) B4 Assets retained for the charity's own use None Fund to which liabil- relates Amount due, tsonal When due onal B5 Liabilities None Signed by one or two trust on behalf of all the trustees Date of roval Signature Print Name Helen Mullen James Bowling CCXX R2 accounts {SS) 0710212025