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2025-03-31-accounts

4

Trustees’ Annual Report for the period

From 1/4/24 Period start date To 31/03/25 Period end date

Charity name: East Durham Running Club NE Charity registration number: 1203843

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The objects of the CIO are: (3.1) for the
public benefit generally but with particular
reference to the inhabitants of Easington
colliery and its surrounding areas; (3.2) to
promote community participation in healthy
recreation by providing: (1) opportunities for
athletics and running. (2) other related
activities capable of improving fitness,
health, and wellbeing; and (3) coaching,
competition and all other services to
support these activities.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 Activities include weekly running sessions
for different abilities including a drills and
skills session, a weekly family fun session
in partnership with ParkPlay and several
beginner running courses offered at
different times throughout the year. All
activities are delivered in Easington and the
surrounding towns and villages for the
inhabitants of East Durham.
A walking group called the Walkie Talkies
has been developed to offer weekly walking
sessions for non-runners.
A junior pilot project has been introduced
and offers weekly sessions for young
children and focuses on running, jumping
and throwing.
Grant funding was awarded by Durham
County Council Neighbourhood budget with
a total of £2,720 and £500 from EPA
Limited.
2 team captains have been nominated to
help lead and support runners in
competitions and achieve personal running
goals.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 Yes we have seeked guidance from the
charity commission with regard on public
benefit.

Additional information (optional) You may choose to include further statements where relevant about: SORP reference EDRC actively keeps its eyes open for possible grants to apply for funding to help deliver some of its objectives such as Para 1.38 recruitment and couch to 5km programmes Policy on grant making and now the junior section and walking group. EDRC has its own grant making policy for other groups and individuals to bid for funding in line with their objectives. The club offers fundraising activities in the form of food bank donations and opportunities to volunteer at the local VCS. Para 1.38 EDRC also raises money via bonus balls Policy on social investment and football cards to raise funds to donate including program related to the VCS also. investment The volunteers associated with the club offer a range of expertise and knowledge to help the club run effectively. Run leaders Para 1.38 are the main volunteers as without them we Contribution made by could not deliver sessions to cater for all volunteers abilities. EDRC also has a social lead and fund-raising lead to help with non-running activities. Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 East Durham Running Club (EDRC)
has successfully delivered a range of
initiatives this year, achieving
significant progress towards its
charitable objectives:

Establishedfive or more weekly
running sessionscatering to
different abilities.

Deliveredtwo beginners’ running
programmes:Couch to 5K_and
_Nowt to Summit.

Trainedfive volunteers as
Leaders in Running Fitness
(LiRFs).

Trainedfive Funetics Activatorsto
support junior development.

Qualifiednine members in first aid
andone walk leaderto ensure safe
and inclusive activities.

Increased overallclub
membership, strengthening
community engagement.

Maintained a successful partnership
withParkPlay, enabling weekly
family-friendly sessions that
promote health and wellbeing.

Supported participation in
numerous competitions and
races, fostering achievement and
motivation.

Introduced aweekly walking
groupto broaden accessibility.

Developed ajunior section,
encouraging young people to be
active.
Impact on Beneficiaries and Wider
Society
SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 East Durham Running Club (EDRC)
has successfully delivered a range of
initiatives this year, achieving
significant progress towards its
charitable objectives:

Establishedfive or more weekly
running sessionscatering to
different abilities.

Deliveredtwo beginners’ running
programmes:Couch to 5K_and
_Nowt to Summit.

Trainedfive volunteers as
Leaders in Running Fitness
(LiRFs).

Trainedfive Funetics Activatorsto
support junior development.

Qualifiednine members in first aid
andone walk leaderto ensure safe
and inclusive activities.

Increased overallclub
membership, strengthening
community engagement.

Maintained a successful partnership
withParkPlay, enabling weekly
family-friendly sessions that
promote health and wellbeing.

Supported participation in
numerous competitions and
races, fostering achievement and
motivation.

Introduced aweekly walking
groupto broaden accessibility.

Developed ajunior section,
encouraging young people to be
active.
Impact on Beneficiaries and Wider
Society

The social benefits of belonging to a running club extend beyond fitness. Members experience increased motivation, reduced stress and anxiety, improved coping mechanisms, and structured accountability. Peer learning and shared experiences further strengthen community ties, contributing to a healthier, more connected East Durham.

Additional information (optional)

You may choose to include further statements where relevant about:

How We Have Met the Objects of the CIO: The objects of the CIO are: (3.1) For the public benefit generally, but with particular reference to the inhabitants Achievements against Para 1.41 of Easington Colliery and its surrounding objectives set areas; (3.2) To promote community participation in healthy recreation by providing:

  1. Opportunities for athletics and running

  2. Other related activities capable of improving fitness, health, and wellbeing

  3. Coaching, competition, and all other services to support these activities

3.1 – East Durham Running Club (EDRC)

specifically targets residents of East
Durham, and 100% of its participants live
within the local area.
3.2 – The Club offers:

Over five structured running
sessions per week for members of
all abilities

A family fun session every
Saturday, encouraging inclusive
participation

A walking group, providing an
accessible option for those who
prefer low-impact activity

A junior section, supporting young
people to develop healthy habits
and confidence through age-
appropriate sessions
In addition, EDRC actively promotes
competition and signposts members to
local and regional events such as the
Durham City 5K and 10K, Ultra races, and
the Great North Run, ensuring opportunities
for progression and community
engagement.
Performance of fundraising
activities against objectives
set		 Para 1.41 To achieve certain objectives, The Club
have been successful in obtaining funding
from Durham County Council
Neighbourhood budget to enable them to
deliver couch to 5km programmes and
winter indoor sessions to keep momentum
during the colder months and to increase
membership numbers.
It also acquired funding from EPA Limited
to help buy kit for members.
Investment performance
against objectives		 Para 1.41 Any funding and donations have helped us
achieve our objectives by enabling us to
have money to be able to train volunteers in
the relevant qualifications, pay for run
leaders to deliver more sessions and pay
for club equipment and merchandise to
reward graduates from the couch to 5km
programmes and give them a club t shirt
and give them that sense of belonging.

EDRC arrange several social events throughout the year including pub quiz, end Other of the month pint, 2[nd] Birthday get together and Christmas party.

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 The annual accounts of all the income and
expenditure have been reviewed by all
trustees and signed off at the AGM.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The financial position was explained at the
end of the year and in the quarterly meeting
explaining what reserves where in the
account and what they were ear marked
for.
Amount of reserves held Para 1.22 £5,192
Reasons for holding zero
reserves		 Para 1.22 None
Details of fund materially in
deficit		 Para 1.24 None
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 None

Additional information (optional) You may choose to include further statements where relevant about:


The charity’s principal
sources of funds (including
any fundraising)
Para 1.47
The club’s principal source of funding is
through monthly subs £5pp and grant
funding where applicable.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 N/A
A description of the principal
risks facing the charity		 Para 1.46 N/A

NIA Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Trustees were appointed on a volunteer
basis to set the Charity up. Future trustees
will be appointed at the AGM and a vote
held from existing trustees. The trustees
held at the minute are the first trustees plus
one new trustee.

Additional information (optional) You may choose to include further statements where relevant about:


Policies and procedures
adopted for the induction
and training of trustees
Para 1.51
Formal introduction, charity objectives and
explanation of roles and procedures and
signed code of conduct.
Go through the Club’s volunteer induction
checklist as a group or on an individual
basis and cover the following topics:

About the club

Keeping everyone safe

Policies and procedures

About the volunteer & their role
A DBS pre check will be carried out with the
Club’s welfare officer and references on
request where we see fit.
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 The charity is made up of a board of
Trustees including Chair, Treasurer,
Secretary, and Membership secretary.
The committee includes:
1.
Jill Bridges– Chair/Founder/Coach
2.
Kaye Stephenson– Vice Chair and
Treasurer
3.
Laura Todd– Membership
Secretary
4.
Craig Felton– Secretary
5.
Lisa Willis– Welfare and
Safeguarding Lead
6.
Lynn Blackett– Welfare Officer
7.
Adam Bridges– Welfare
Officer/Coach
8.
Lisa Robinson– DBS Verifier
9.
Heather Clapham– Fundraising
Manager
10.Kerry Barnett– Runners Captain
11. Paul Fortune– Runners Captain
The sessions are delivered by qualified run
leaders in LIRFs on a voluntary basis.
EDRC is a member of the local Authority’s
Club Durham programme and affiliated with
England Athletics.
Relationship with any
related parties		 Para 1.51 EDRC has a close working relationship with
the national Charity ParkPlay in particular
Easington Colliery ParkPlay and a lot of
members attend the session with their
families. ParkPlay refers runners into the
club and vice versa.
Other

Reference and Administrative details

Charity name East Durham Running Club
Other name the charity uses EDRC
Registered charity number 1203843
Charity’s principal address Parklands
Seaside Lane South
Easington Colliery
Co. Durham
SR8 3PN

Names of the charity trustees who manage the charity

1
2
3
4
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10
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20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee (ifany)
Jill Bridges 4/7/23-present
Kaye Stephenson 4/7/23-present
Marie Barker 4/7/23-present
Sara Jade Kirk -
Saul		 4/7/23- present
Heather Clapham 28/9/24-present

– Corporate trustees names of the directors at the date the report was approved

Director name None

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
None

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity

Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for None safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

N/A

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Jill Bridges Sara Kirk-Saul Kaye Stephenson Marie Barker Position (eg Secretary, Chair Secretary Chair, etc) Treasurer Membership Secretary Date

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