WANTAGE DEANERY CIO TRUSTEES, ANNUAL REPORT AND ACCOUNTS ST FOR THE PEIUOD ENDED 31 DECEMBER 2023
Wantage Deanery CIO Period Ended 31" December 2023 - Annual Report TRUSTEES'ANNUAL REPORT FOR THE PERIOD ENDED 31- DECEMBER 2023 The TnLStees of Wantage Deanery CIO present theirAnnual Report along with the financial statements of the Charity for the period from incoTporation OD 27 June 2023 to 31" December 2023. Reference and Administrative details Name of the Ch*rity Wantage Deanery CIO operntin8 also a8 Wantsge Deanery Bnd througb Wantsge Deanery Syno(L Registered Charity Number- 1203772 Charity's princip address St John th¢ Baptist Church Main Street Grove Wantage OX12 7LQ Trustee$ Rev. John t>urant (Area tkan and Chairnwi) Hugh R¢¢s (Lay Chair) Patricia Hud80n (Secretsry) Sarah Shackleton (Treasurer) Independenl Examiner Stephen Dext¢r Structur4 Governance and Management Governing do¢umen¢ The Charity wa8 e5tsblisbed as a Charitsble Incorporated (kganisation under a Constitution adopt on 27 June 2023. Or%Y4nisYdtion&l Structure Wanlagc Dcanery CIO was established by the Wantsgc Deanery s0d in the Anglican Diocese of Oxford. i¢s¢ll"L&tablishcd in accordan¢¢ with the Church of England (sy1Cal Govcmment) Measurc 1969. The Trusitts arc rc5pOriblc for thc management and thinistrntion of the Charity. Recruitment and Appointment of new Trustees The Trust¢es are th¢ membcrs from timc to time of thc Standing Committee of Wantage Deanery Synod, elected or appoithed to that Committee according to Chur¢h Representstion Rules. The Area Dean and Lay Chair are ex officio membeTS of the Standing Commi.
Wantage Deanery CIO Period Ended 31. December 2023 - Annual Report Risk Management The Trustees have a thity to identify and wiew the risks to which the D¢an¢ry is exposed and to ensur¢ appropriate controls are in placc to provid¢ re&sonable assurancc against these risks. The Trustecs aim to ensure that thc Dcanery could (¥)ntinue to opernte in accordance with its objectives despite reasonably fore8e¢abl¢ adverse occurrences. Objects and Activities Objects The constitution specifies that the Obj of the Deanery are to bencfii th¢ public by furthering the religious and other charitsble work of the Churth of England in the Dcanuy of Wanlage in the Dioccse of Oxford. Charitable Actlvities The Deanery enables the Angli(zn pansh church&s in and around Wants8e and Gro trj collaborate on charitable activiti&s within their parish Frf)undaTies. The charitsble activities will be Identifi by the churches or Deanery syn. but not necessarily bc undertaken by them. Thc activiknes supported must be consistent with both Christian principles- deTnonstratingth¢ love of G(Ml in words aT)dlor a¢tions- and Dcancry PriOTilies. They may in¢lud¢ community buildin& care for the environm( SUPPOrting children. young people and s¢hools and specific mission activities. Achievements and Perfomanee The Deanery h&8, throughout its hisiory. supported and encourageA the Anglican church within the Deanery in th¢ir mi&sion and witness to their local commwiities. The major achicv¢ment of 2023 for the Deanery was becoming & recognised Chanty wilh the fomial name of Wantage Deanery CIO. This w&s donc to enable the Deonery Lg a body to Teceive grants and if necessary to employ staff. with th¢ particular aim of faciliiating collaborative work with local schools. In this section the achievcmcttts and wf0mnCe of the Deanery prior to becoming a CIO is included to giv¢ context and continuity only. Prior t becomin a CIO in Jun A particular area of focus for this first pan of the year w&8 slainablI]ty in chur¢h flowers- the Deanery tabled a motion at Diocesan Synod 'callin8 on all paTishes to promole the use of lo¢al, se&sonal and biodegradable flowers and foliage. and to strongly discourngc th¢ use of floral foam in their churches and aveyards.. We are delighted and proud that this was passed by The s¢¢ond and more ongotng area of WOTk has been alongside the local Ac&lany T.#'rust ffl)e Val¢ Academy Trusi- VAT) and Head Teachers to develop and fund a Schools. Chaplaincy Parther5hip. The aim is to foster and develop the spiritual &spe¢ts of resilience in children and young people in local schools. It will uliim8tcly k open to all state schools in the Wanthgc and Grove area covering school years 5-8, Ihi8 b¢ing a time of rnultiple signifi¢aDt transitions. The Deanery w&5 givcn a Se¢tion 106 (S106) grant to more fully th¢ leadership role which was noi fvlly Sin¢¢ be¢omin a CIO in June 2023 The Sch(x)Is Chaplaincy PaTtnership scoping proces5 was cornpleted in Autumn 2023 and application has been mad¢ for a more substantial grant frotD S106 funds towards the first two years of th¢ posi. If the grdnt application 15 5ucce&8ful. th¢ post will be Cfunded by the Oxford Diocese and the VAT FinaDCiYdl Review
Wantage Deanery CIO Period Ended 31° December 2023 - Annual Report The foTmal accounts of the CIO start on 2P June with the year-eTLd of 31° December. For reference. and cornparison with preVioS and subsequent year& a whole year a¢t has also b¢¢n siven. Deanery Share TS a major $OUTce of income for tbe Di(Kese to fimd clergy stipenth. local and national training and thc essents'al central safeguarding and administrative functions of the Diocese. The Deanery coordinates payment from Parishe5 (Partsh Share) to mxke up the Dcancry Share total. We ar¢ delighted that once again the Parishc8 have enabled payment of Dlery Share in full and on time. In recognition of this the Dio¢cse rended 2.5•/• of this year's Dlery Sharc. This year this was returned Parishes in full. The l)eanery re¢eived a S106 grant of £3.gYM) towards a Chaplainry S¢oping Tole PriOT to the fomiation of thc CIO. This was used to pay a consultsnt who invoiced for thcir time. The Deanery &Jrants' were matched by the Vale Academy TTU$t. In the end nol all the S106 8rnnt was required. The outstsnding £2,640 remains in the restricted Chaplain¢y PartneT5hip fimd and. if our next S106 grdnt application is not 5uccessfvl. it will be returned to the granting IMMty- the Vale of White HoTse District Council - in 2024. No oth¢r grants were made in 2023. unclaim grants previowly agreed for various partsh aclivities were re$Linded as expired. Th¢ only potential liabiliry for any fund is the unused S106 8rdnt referrcd to above. Future Plans The Dcanery's ¢#pacity to cijntivme with its objL*tive8 and charitable activitiu dq)cnds on its continuing receipt of Ihc Parish Share bal¢ from the Diocese of Oxford which is dcperwjcnt on th¢ liinely payn¢nt of parish 8har¢, and on grdnts. The Trn$tets continu¢ to operate on th¢ b&8is thai thc Deancry's incoine will be broadly mainlained. bul prudendy avoid undcrtsking longer im fmancial coinmitmcnts without tsking tske great carc in considering all Telcvani factols. Our work depends entirely on the gen¢rosity and practical support of parishes and volunt¢er8 across the Deanery. along With grants and support from exiernal Erf)dies' we off¢r them our sin¢¢r¢ thanks. Reserves Policy The TnLsi¢es have examin1 the Deanerfs requirements for reserv in light of the main risks to the or8anisation. The Dcanery maintains reserves in its Gen¢rnl Fund of around £6.000 against unexpected expenses. s0d has also agreed that this fund can be useAJ as cash flow support where parishes stEuggle to Pay Parish Share on tim¢. In this casc full rcpayment is requircd, eiiher from th¢ parish involycd, or from withholding a proportion of Deanery Shar¢ T¢bat&s from all the parishes. In addition, a fvrther sum of around £511) is held in the Managcment fund against Trustee expcn8es and 80v¢rnance costs. This is topped up anmially if v4uired by withholding a proportion of Dcanery Share rebates from all pari8hes. Declarations The Trustees declare that they have approved the Trw8tees' rert above. Signed on be fth Deanetys tni R¢vd John DuTant AkDean and Chairman Date /1¢ Ila 201+
Wantsge Deanery CIO Period ended 31° December 2023 - Financial Report Independent examiner's report to the Trustees of Wantage Deanery CIO on the a¢¢ount$ of Wantage Deanery CIO for the period ended 31" Deeember 2023 (charity number 1203772) INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE WANTAGE DEANERY CIO I report on the accounts of ihe Wantsge D¢an¢ry CIO for the period 27 June 2023 10 31 t)ec¢mb¢r 2023, which are w out ort pages 6 to l !. ReJpectlv¢ responslbllltleg of trng¢eu •Dd examlner The charity's tn)stees are responsible for the preparAiion of th¢ The eharity's tnjstees cOnSer that an audit is tequlred for this year under wiion 14412) of the Ch8ritieg Aet 2011 (the 2011 Art). and that aD indepethi examination is neede It is my responsibility 10.. examine the accounts unthr yection 145 of the 2011 ACL. follow the procedure8 laid dowll in the General DITli0n5 ¥¢n by the Charity Con)18s1on under gtion 145(5Xb) of the 2011 Act. and slate whether pan)lar matt¢rs have eon to my 8tnii(th. B&slg of Independent eX8mlner's report My examination was carried out in ac¢ordaDQ wilh General Directio1)8 8iveo by the C1writy Comrni&sion. An examination incluthy 4 review of the accountin8 records kepi by the charity and a eomparison of the accounis pr¢s¢nted with those records. It also includes consideTatton of any unus1 iiems or disclosu s in the a¢¢ountg. and s¢¢kin¥ cxplanAtions from the tnL$t¢e$ concernin8 arty sh matters. The proth¢S undcrthken th not provide all the evidence thgt would be required in an auth"k and consequently no opinlon is 8ivert as io whether the give a'lrue and flir- view aThJ ihe repon is limited to those matters set out in the Statement b¢low. Independent ex*mlner'$ stat¢rn¢nt In ConnlI0n with my examination, no matter hos ¢om¢ to attention.. i.which gives rn¢ rea50n8ble cause to believe thai aDy makrial te4)e¢t the requirnnetits.. a io keep accounting Te¢ords itl aceordallce with section 130 of the 2011 Act b to prepare 8ccowii8 which Cord with OUntIng rrtords athd comply with the a¢tIng r¢quir¢m¢nts of the 2011 Act and have not be¢n met or ll.to which, in my opinion, attention should be rt it) (th to ¢n8bl¢ 8 Froprr understhrtditi8 of the accounts to be rehe& EPHETr4 DEXTER Chartered A¢¢owi(ant Grove, Oxon, OX12 7HT DATE 11 lo14
Wantage Dcanery CIO Period ended 31° December 2023 - Financial Report Wanta8e Deanery CIO Recelpts and payments account for the rIOd Jun• 27th- 31st Dtt•mber 2023- slnce In¢orpor•tlon as Deanery CIO Gth•rd Fynd Jul-tstt 10231 l•TrJun ltslj Fund Mlsthn Fund Pthrtnetshlp ZDIJ Tdt41 Jul-D•c 2021 lin4un J)15 J¥l.Dtt 2013 10 A•¢olpis 7.497 7,497 DonDtlon Griffltslr•m dths• Glints from PCCS OttIrts FundtrwAl•r 4J) 670 470 4.2>) 8,367 Ptym•nts Parknh •re bll$ Gr•ntsiOh0cl th•pl4lnc¥ P•rtn•Thhlp Paym•nts io LtyCh41rexp•ns•s Qth•roffl¢ereipr Oth•rm•n•8irnnt•xwrAq5 Glints io Pccs fty >vuth wart Grintsto PCQ fol ffl? 7,496 8.2¢3 8,201 163 259 17 163 259 17 276 9,689 9,959 Surylus (dCl of r•c•lpt5 thrp4yThnts r& bal¢ bt 17thJuM 2023 •r&b•ltt It 31it OK•mbvr202a 12761 li} 5.99S 15.3931 11.388 5.9Y5 ,1601 16,793 6.146 fj,447 22.461 16.793 lJ14 IA14 Represefited by. Tsb LJn1 14.625
Wantage Deanery CIO st Period ended 31 December 2023 - Financial Report Wantsgè D•anery Re¢elpts and payments account for the year ended 31st Deomber 2023- Included In these accounts fof relereno onfy Notrfcred Funds Srhoolschaplilnry P4rtn•Mhlp 20ZS Genew•l F¥nd Manapm•fit Fund M1s510Tr Fund 20U iot•l )22 R•celpis DIrySre C*)Mdon Grirtilromdkrt•s• Gr4nts Irom PCCI Olh•r8rams ?A97 9,1 7.497 9,180 13,341 13,341 s,1 5.160 7,497 9,1•) 5,If•J 16.341 27.521 P4ynwnti rlsh Shai• iobit GMMI to Schtyychaplakncy P•rtn•rshlp P•yrnents to¢wiulta Chalrt%wns Crtherolnc•r•xpen5ES Othei Nnayrnent•xp•n5 GThntstoPCCs fOrth wo GrnntytoPCCstrJr mls Fund trnnsf8r 7,496 7.102 7,182 16,SQB 8.203 2.520 422 17 1836 2,5]0 422 17 9.1 1275 .n3 1&SL 20,494 I¢4{de1c1t) of r105¢?r paym•nt5 Banklance at i lartwary 2023 B•nk balance ¥t31 Docemtor 2023 122751 1,9 1167] 11,S55 11,388 1,781 20,681 22,462 1.814 1.814 1,814 1.814 11.388 S,B15 21.461 14,625 6.447 539 2,B14 fttprnnted br.TSB baThkat¢th 14,62S
Wantage Deanery CIO Period ended 31. December 2023 - Financial Report NOTES TO THE ACCOUNTS l) Basis of Preparation The financial 2t¢entS have been pTePar on a receipts 8nd payrnents basis. 2) Accountfing Pollcles Fundi The financial statements arc Prepared under the aurcnt Urch AccL)unting Regulations and in &CrdanCe with th¢ 2015 ChaTities SORP and applicable accounting 8tandards. Unreslrlcted Funds represent Ihe fvnd5 of the tk8n¢ry that are not subject io any restrietiong regarding th¢iT use. They include the G¢n¢ral Fund which is available for application on th¢ geneTal purpos¢s of the Deanery. and the Mana8¢ment Fund which is fund8 set aside for Deanery management. Restricted Fundj e those fvnds thal musi be spent on restrided purp(KgO and detsils of the funds held and restrictions are prolded in nole 6. In¢omln8 Re8our¢e4 Denery share rebates are monies rethrned by the Diocese to the Deanery if the D¢anery pays their shaTe in fvll and in a timely manner. The Deanery Share iy raised from ¢ach parish (Parish Share) based on a fornjula which ¢108ely maps to the fornjula used by the Diocese lo cal¢ulate Deanery Share. The specifi¢ 8um due from each parish is a8re¢d at the Aumn Deanery SynThl. If r¢b&t¢s are received they returned to pisheS in proportion to their Parish Share, minus money withheld for tkanery pur[¢5. Grants can b¢ from the Diocese OT from exiernal bodies. They are in¢luded in the 8¢wunts when they ar¢ re£¢ived. Tx re¢lJlm$: The Deanery h&8 not Teceived incoming resources from tax reclaims but if a tax reclaim w&8 made il would be included in the counts when it was received. Fundraislng: The Deanery has not Teceived iDc(NDinB resouTces with related expmdittwe (as with fundrnisin8 income). If they were to do so then the incoming resources and the related Tesources exMIed would be accounted for gross.
Wantage Deanery CIO Period ended 31. December 2023 - Financial Report Gifts in kiDd: The Deanery h&s not Teceived any gifts in kind bth gifts in kind would be accounted for at a reasonable estimate uf Iheir va]u¢ to the Deanery or the amount actually realised. Gifts ID kind for saleordistn"bution would be included in the accounts as gifts only when sold ordistributed by the Deanery. b) Expenditure and Liabilities Llabllltles Are included in the accounts when they are paid. This includes paymeT]t of agreed expenses incuTr&l by membets for work don¢ or it¢m8 purchased on behalf of the Deanery- such as refreshments for Deanery syn15 and payrnent of consultants for Work don¢ on behalf of ihe Deanery. Deanery Share reb8tes rf received are remrned to the Parishes tn proportion to the Parish Share they paid minus a sum agreed at the Autumn Deanery Synod io cover Deanery governance and management costs. Governnce cogt$ include costs of the preparation and examination of a¢wunts, the costs of Synod and Trusie¢ meetings and ¢ost of any legal adwc¢ to tThstees on governance or constitutional matters. During the period the Deanery incurred the legal costs associated with drawing up a Consti¢10n and applying for and being y4nted ¢haritabl¢ s¢a¢us. GrAnts wlth ¢Dndition5 are where the Deanery agrees a Grant which requiT&S Stried condition8 to be mel {and invoices or copies of receipts to be provided). The money is sel asi(k as a liability after the fjrant has been agreed bul is only r¢cognis¢d in the accounts once it has been paid. Grants py•ble wIt1llt condltlo8 are reco8nised in the accounts when the Deanery has agreed to an unconditional grant and paid it. Support ¢08ts- a cimsultsnl was ¢nBaged to investigate in dthil the prOpc Sthw18' CThaplaincy Partnership. The Deanery elem1 of this wa9 fimded from a S106 grnnt and the Deanery recoyd mal¢h¢d f¢Jnding from the Vale Academy Tnl. Assets The Deanery d(*$ not have any tan8ible fix ass¢ts. invuknents, stocks OT work in progress. Transfers betsveen funds Where there ar¢ transfers between funds, these aye shown in the accounts.
Wantage Deanery CIO Period ended 31° December 2023 - Financial Report 3) Trustees Expenses The Deanery pays travel expenses to the Lay Chair Hugh Rees for any meetings allend1 in or on behalf of the I)eanery. In addition, any Lay member of the Deanery who attends an event &s a Deanery li¢pr¢sentative will also have their travel expenses coveyed by the Deanery at Diocesan rntes. nor to inco oration as a C O: I"Jan 26°J These expenses amounted to.. £259 for Hugh Rees. travel. £172 of this w&8 8 delayed claim for trdvel during 2022. and £87 for travel from I. January-l Ilb MaTch 2023. £17 for Pat Hudson. our Diocesan s0d Representsiive lo attend Diocesan Syncxl ense8 after i ration as A CIO.. Jun I" Decem 2023 These expenses amounted to.. £163 for Hugh Rees. travel from 12 Mawb- 3111 December 2023 4) Fees for Examination of the Accounts No fees were paid for the examination of the accounts for 2022 and 2023 5) Grant Maklng The Deanery mad¢ the following 8rant4 thiring the period before incorporation from the Schools, ap1a)ncY Partnership Restri¢led Fund.. £8,204 - GTanl to Vale Acad¢my Trust towards a Schools Chaplaincy Parthership tKad - this was due in 2022 but paid in JanuBry 2023 Grants made followin the forniation f th Want& e Dean No grdnts were made between 26 June and 3111 December 2023 io
Wantsge Deanery CIO Period ended 31. December 2023 - Financial Report 6) Fund details a) Unrestrl¢ted Funds General Fund This Fund holds the UTLK8tn'cted monies for managingthe financ&% of the Deanery. It is keptataround £6.000 to coverun and acts as a cash flow buff. Designated Monagement Fund This Fund holds monia Tatsed from parishes. The arnount 8th &8id¢ year is genernlly taken as 0.210/0 of the PaTish Share paid thai year and is withheld by the Deanery from any Share rebates at the end of the year. The fund is used ¢0 pay for venues for Synixl mcctings (if payment is required). pay for refreshments at Synod meetings. and pay for travel expenses for Deanery Officers and for th¢ Diocesan Synod Rwres¢nWive on tsaveling ¢0 those Synod meetin88. In addition. it is used to pay for legal and oth¢r management advice to th¢ Deanery. b) Restricted Funds Mlsslon Fund This Fund holds monies given by a Dio¢¢san Mi&8ion Grant for work in rural parishes across the Deanery and elsewhere in th¢ Diocese. It will be utilised as and when suitable needs are identified. In 2023 no grants w¢r¢ made. Schools Cb8plAiney Partnershlp Fund Thi8 Fund holds monia taised from grants and donations specifically for the PUTpose of appointing and supponing th¢ work of a chaplain to the Church of En818nd and Collununity primary and se¢ondary schools within the Deanery. 7) Transaetions wlth Related Partles Wantage Deanery CIO has a partnership w7th th¢ Vale Acaderny Trust (VAT) for the purtA)8es of developing a Schools, Chaplaincy Parthership. li