Trustees’ Annual Report for the period
From 26/06/2023 Period start date To 31/03/2024 Period end date Charity name: BABY RAINBOW MEMORIAL GARDENS
Charity registration number: 1203683
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To relieve the charitable needs of bereaved parents & families in England who have suffered the loss of a baby before, during or after birth |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
providing memorial gardens, organising memorial events and offering comfort, support and guidance to such families. Fundraising to support the cost of creation & maintenance of the gardens. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | All trustees have received a copy and read document ‘The essential trustee: what you need to know, what you need to do’ (CC3) |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | N/A |
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | Contributions from volunteers are highly valued. It is recognised that without volunteers, the charity could not function. All volunteers complete a registration form and are issued with a Code of Conduct. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | June 2023 – Charity Registration, donation of paint refresh to rainbow path and Scunthorpe United Official Supporters Club presented us with a cheque for over £900 July 2023 – Green Flag Award (Community) August 2023 – Arranged a Summer Family Fun Day which raised over £1,750 October 2023 – Baby Loss Awareness Week – offered our community the opportunity to plant a free wildflower seeded card in memory of their baby December 2023 – Christmas memorial event for the community February 2024 – Psychic Night fundraising event March 2024 – Mothers Day event providing our community with a free token gift on behalf of their baby |
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| Achievements against objectives set |
Para 1.41 | Targets set for 2024/25 |
| Performance of fundraising activities against objectives set |
Para 1.41 | Targets set for 2024/25 |
| Investment performance against objectives |
Para 1.41 | N/A |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Money in bank as of 31/03/2024 £5238.90 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | A small reserve must be maintained to ensure funds are available for annual insurance and emergency remedial works should they arise. |
| Amount of reserves held | Para 1.22 | £1,000 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional)
| Additional information (optional) | Additional information (optional) | |
|---|---|---|
| You may choose to include further statements | where relevant about: | |
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Annual sponsorship of the permanent structures and raised planters. Memorial plaques purchased by the community. Fundraising events & raffles. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | Main risk identified of flooding and security of the site. Ongoing communication and plan in place to remedy the risk of flooding and install CCTV where possible. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Foundation Model |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustee Skills Audit Form [BRMG007] To ascertain skill, knowledge and experience relevant to the administration of the charity and its purpose. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | CC001 – Trustee Code of Conduct CC002 – Volunteer Code of Conduct BRMG006 – Trustee Personal Data Consent Form & Policy |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | In progress |
| Relationship with any related parties |
Para 1.51 | COI001 – Conflicts of Interest Policy |
| Other |
Reference and Administrative details
| Charity name | Baby Rainbow Memorial Gardens |
|---|---|
| Other name the charity uses | - |
| Registered charity number | 1203683 |
| Charity’s principal address | 14 Wordsworth Road, Scunthorpe, DN17 1SB |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Andrew Clifford | Scunthorpe | June 2023 to November 2023 | ||
| Donna Clifford | Scunthorpe | June 2023 to November 2023 | ||
| Sarah Rice | Stotfold | |||
| HayleyStones | Scunthorpe | |||
| Stephen Hodson | Scunthorpe | |||
| Martin Foster | Scunthorpe | |||
| Michael Bowers | Scunthorpe | June 2023 to February 2024 | ||
– Corporate trustees names of the directors at the date the report was approved
Director name N/A
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| N/A | ||
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Development | Andrew Clifford | 14 Wordsworth Road, Scunthorpe, DN17 1SB |
| Events | Donna Clifford | 14 Wordsworth Road, Scunthorpe, DN17 1SB |
| Gardening | Stuart Clifford | 314 Wharf Road, Ealand, Scunthorpe, DN17 4JW |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Sarah Rice | ||
Secretary |
||
| 26/01/2025 | ||
| 26/01/2025 |
Baby Rainbow Memorial Gardens Accounts 2023-2024
| Cash on hand (beginning of month) | Cash on hand (beginning of month) | Apr-23 | May-23 | Jun-23 | Jul-23 | Aug-23 | Sep-23 | Oct-23 | Nov-23 | Dec-23 | Jan-24 | Feb-24 | Mar-24 | Ttl |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 5,581.72 £ |
5,581.72 £ |
5,581.72 £ |
5,463.68 £ |
6,026.88 £ |
7,064.15 £ |
6,502.55 £ |
4,970.66 £ |
4,249.98 £ |
4,693.91 £ |
4,040.50 £ |
4,461.63 £ |
oa | ||
| ? | ||||||||||||||
| Cash Receipts | ||||||||||||||
| Memorial Plaque Sales Fundraising Donations (GoFundMe, website or direct) |
25.00 £ |
12.50 £ |
38.00 £ |
37.50 £ |
12.50 £ |
37.50 £ |
37.50 £ |
188.50 £ |
389.00 £ |
|||||
| 65.00 £ |
36.50 £ |
101.50 £ |
||||||||||||
| 906.00 £ |
110.00 £ |
117.45 £ |
1,133.45 £ |
|||||||||||
| Sponsorship (Scunthorpe Boilers) Sponsorship (LG Gutter Cleaning Services) Sponsorship (Specialist Surfacing) Sponsorship (Planter) Sponsorship (Rockery) Sponsorship (Saferoad VRS) Sponsorship(NS ToolingServices Ltd) |
50.00 £ |
50.00 £ |
50.00 £ |
50.00 £ |
50.00 £ |
50.00 £ |
500.00 £ |
- £ 300.00 £ 500.00 £ - £ - £ - £ - £ |
||||||
| Events Raffle Tickets |
1,714.00 £ |
33.00 £ |
21.50 £ |
804.50 £ |
760.08 £ |
818.59 £ |
4,151.67 £ |
|||||||
| 516.00 £ |
88.75 £ |
592.00 £ |
5.00 £ |
1,201.75 £ |
||||||||||
| Total Cash Receipts Total Cash Available |
- £ |
- £ |
- £ |
981.00 £ |
2,292.50 £ |
286.75 £ |
87.50 £ |
95.50 £ |
701.00 £ |
874.50 £ |
797.58 £ |
1,661.04 £ |
7,777.37 £ |
|
| 5,581.72 £ |
5,581.72 £ |
5,581.72 £ |
6,444.68 £ |
8,319.38 £ |
7,350.90 £ |
6,590.05 £ |
5,066.16 £ |
4,950.98 £ |
5,568.41 £ |
4,838.08 £ |
6,122.67 £ |
|||
| Cash Paid Out | ||||||||||||||
| Storage/Lock-up Rent (ONGO) Memorial Plaques (G P Lewis) Fuel/Vehicle costs Maintenance Equipment Bedding, plants, shrubs etc. Other purchases Simply Business - Public Liability Insurance |
32.00 £ |
64.00 £ |
32.00 £ |
32.00 £ |
32.00 £ |
32.00 £ |
32.00 £ |
32.00 £ |
288.00 £ |
|||||
| 26.00 £ |
9.00 £ |
13.00 £ |
24.00 £ |
52.00 £ |
40.00 £ |
30.00 £ |
194.00 £ |
|||||||
| 220.49 £ |
701.34 £ |
293.37 £ |
969.02 £ |
218.21 £ |
154.07 £ |
153.92 £ |
129.13 £ |
184.57 £ |
3,024.12 £ |
|||||
| 53.10 £ |
9.50 £ |
39.70 £ |
67.16 £ |
372.00 £ |
250.12 £ |
11.00 £ |
253.93 £ |
305.14 £ |
1,361.65 £ |
|||||
| 38.94 £ |
137.84 £ |
33.96 £ |
331.91 £ |
246.37 £ |
122.92 £ |
191.57 £ |
96.95 £ |
63.92 £ |
1,264.38 £ |
|||||
| 40.97 £ |
208.98 £ |
67.91 £ |
140.93 £ |
20.00 £ |
896.49 £ |
88.37 £ |
240.14 £ |
1,703.79 £ |
||||||
| 226.25 £ |
226.25 £ |
|||||||||||||
| - £ |
||||||||||||||
| Subtotal | - £ |
|||||||||||||
| - £ |
- £ |
118.04 £ |
417.80 £ |
1,255.23 £ |
848.35 £ |
1,619.39 £ |
816.18 £ |
257.07 £ |
1,527.91 £ |
376.45 £ |
825.77 £ |
8,062.19 £ |