## **Trustees’ Annual Report for the period** **From 26/06/2023 Period start date To 31/03/2024 Period end date Charity name: BABY RAINBOW MEMORIAL GARDENS** ## **Charity registration number: 1203683** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To relieve the charitable needs of**
**bereaved parents & families in England**
**who have suffered the loss of a baby**
**before, during or after birth**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**providing memorial gardens, organising**
**memorial events and offering comfort,**
**support and guidance to such families.**
**Fundraising to support the cost of**
**creation & maintenance of the gardens.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**All trustees have received a copy and**
**read document ‘The essential trustee:**
**what you need to know, what you need to**
**do’ (CC3)**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**N/A**| |Policy on social investment
including program related
investment|Para 1.38|**N/A**| |Contribution made by
volunteers|Para 1.38|**Contributions from volunteers are highly**
**valued. It is recognised that without**
**volunteers, the charity could not**
**function. All volunteers complete a**
**registration form and are issued with a**
**Code of Conduct.**| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**June 2023 – Charity Registration,**
**donation of paint refresh to rainbow path**
**and Scunthorpe United Official**
**Supporters Club presented us with a**
**cheque for over £900**
**July 2023 – Green Flag Award**
**(Community)**
**August 2023 – Arranged a Summer**
**Family Fun Day which raised over £1,750**
**October 2023 – Baby Loss Awareness**
**Week – offered our community the**
**opportunity to plant a free wildflower**
**seeded card in memory of their baby**
**December 2023 – Christmas memorial**
**event for the community**
**February 2024 – Psychic Night**
**fundraising event**
**March 2024 – Mothers Day event**
**providing our community with a free**
**token gift on behalf of their baby**| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| |Achievements against
objectives set|Para 1.41|**Targets set for 2024/25**| |Performance of fundraising
activities against objectives
set|Para 1.41|**Targets set for 2024/25**| |Investment performance
against objectives|Para 1.41|**N/A**| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Money in bank as of 31/03/2024**
**£5238.90**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**A small reserve must be maintained to**
**ensure funds are available for annual**
**insurance and emergency remedial works**
**should they arise.**| |Amount of reserves held|Para 1.22|**£1,000**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Additional information (optional)** |**Additional information (optional)**|**Additional information (optional)**|| |---|---|---| |You may choose to include further statements||where relevant about:| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Annual sponsorship of the permanent**
**structures and raised planters.**
**Memorial plaques purchased by the**
**community.**
**Fundraising events & raffles.**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**| |A description of the principal
risks facing the charity|Para 1.46|**Main risk identified of flooding and**
**security of the site.**
**Ongoing communication and plan in**
**place to remedy the risk of flooding and**
**install CCTV where possible.**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Foundation Model**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustee Skills Audit Form [BRMG007]**
**To ascertain skill, knowledge and**
**experience relevant to the administration**
**of the charity and its purpose.**| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|**CC001 – Trustee Code of Conduct**
**CC002 – Volunteer Code of Conduct**
**BRMG006 – Trustee Personal Data**
**Consent Form & Policy**| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**In progress**| |Relationship with any related
parties|Para 1.51|**COI001 – Conflicts of Interest Policy**| |Other||| ## **Reference and Administrative details** |Charity name|Baby Rainbow Memorial Gardens| |---|---| |Other name the charity uses|-| |Registered charity number|1203683| |Charity’s principal address|14 Wordsworth Road, Scunthorpe, DN17 1SB| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Andrew Clifford|Scunthorpe|June 2023 to November 2023|| ||Donna Clifford|Scunthorpe|June 2023 to November 2023|| ||Sarah Rice|Stotfold||| ||HayleyStones|Scunthorpe||| ||Stephen Hodson|Scunthorpe||| ||Martin Foster|Scunthorpe||| ||Michael Bowers|Scunthorpe|June 2023 to February 2024|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name N/A** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**N/A**||| |||| |||| |||| |||| |||| **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |**Development**|Andrew Clifford|14 Wordsworth Road, Scunthorpe, DN17 1SB| |**Events**|Donna Clifford|14 Wordsworth Road, Scunthorpe, DN17 1SB| |**Gardening**|Stuart Clifford|314 Wharf Road, Ealand, Scunthorpe, DN17 4JW| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Sarah Rice|| ||
Secretary|| ||26/01/2025|| ||26/01/2025|| ## Baby Rainbow Memorial Gardens Accounts 2023-2024 |Cash on hand (beginning of month)|Cash on hand (beginning of month)|Apr-23|May-23|Jun-23|Jul-23|Aug-23|Sep-23|Oct-23|Nov-23|Dec-23|Jan-24|Feb-24|Mar-24|Ttl| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||5,581.72
£|5,581.72
£|5,581.72
£|5,463.68
£|6,026.88
£|7,064.15
£|6,502.55
£|4,970.66
£|4,249.98
£|4,693.91
£|4,040.50
£|4,461.63
£|oa| |||?||||||||||||| |Cash Receipts||||||||||||||| |||||||||||||||| |Memorial Plaque Sales
Fundraising
Donations (GoFundMe, website or direct)|||||25.00
£|12.50
£|38.00
£|37.50
£|12.50
£|37.50
£||37.50
£|188.50
£|389.00
£| ||||||||||||65.00
£||36.50
£|101.50
£| ||||||906.00
£||110.00
£||||||117.45
£|1,133.45
£| |Sponsorship (Scunthorpe Boilers)
Sponsorship (LG Gutter Cleaning Services)
Sponsorship (Specialist Surfacing)
Sponsorship (Planter)
Sponsorship (Rockery)
Sponsorship (Saferoad VRS)
Sponsorship(NS ToolingServices Ltd)|||||50.00
£|50.00
£|50.00
£|50.00
£|50.00
£|50.00
£|||500.00
£|-
£
300.00
£
500.00
£
-
£
-
£
-
£
-
£| |Events
Raffle Tickets||||||1,714.00
£|||33.00
£|21.50
£|804.50
£|760.08
£|818.59
£|4,151.67
£| |||||||516.00
£|88.75
£|||592.00
£|5.00
£|||1,201.75
£| |Total Cash Receipts
Total Cash Available||-
£|-
£|-
£|981.00
£|2,292.50
£|286.75
£|87.50
£|95.50
£|701.00
£|874.50
£|797.58
£|1,661.04
£|**7,777.37**
**£**| |||5,581.72
£|5,581.72
£|5,581.72
£|6,444.68
£|8,319.38
£|7,350.90
£|6,590.05
£|5,066.16
£|4,950.98
£|5,568.41
£|4,838.08
£|6,122.67
£|| |||||||||||||||| |Cash Paid Out||||||||||||||| ||Storage/Lock-up Rent (ONGO)
Memorial Plaques (G P Lewis)
Fuel/Vehicle costs
Maintenance Equipment
Bedding, plants, shrubs etc.
Other purchases
Simply Business - Public Liability Insurance|||||32.00
£|64.00
£|32.00
£|32.00
£|32.00
£|32.00
£|32.00
£|32.00
£|288.00
£| |||||26.00
£|9.00
£|13.00
£|24.00
£||52.00
£|40.00
£||30.00
£||194.00
£| ||||||220.49
£|701.34
£|293.37
£|969.02
£|218.21
£|154.07
£|153.92
£|129.13
£|184.57
£|3,024.12
£| |||||53.10
£|9.50
£|39.70
£|67.16
£|372.00
£|250.12
£|11.00
£|253.93
£||305.14
£|1,361.65
£| |||||38.94
£|137.84
£|33.96
£|331.91
£|246.37
£|122.92
£||191.57
£|96.95
£|63.92
£|1,264.38
£| ||||||40.97
£|208.98
£|67.91
£||140.93
£|20.00
£|896.49
£|88.37
£|240.14
£|1,703.79
£| |||||||226.25
£||||||||226.25
£| |||||||||||||||-
£| ||Subtotal|||||||||||||-
£| |||-
£|-
£|118.04
£|417.80
£|1,255.23
£|848.35
£|1,619.39
£|816.18
£|257.07
£|1,527.91
£|376.45
£|825.77
£|**8,062.19**
**£**|