Trustees’ Annual Report for the period
From period start date: 1st Jan’23 To period end date: 31st Dec 2023 Charity name: Llangoed & District Flower Show
Charity registration number:
1203660
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The promotion of horticulture and floriculture for the benefit of the inhabitants of the borough of Llangoed, wider Anglesey and North Wales by the holding of an annual show for the exhibition of flowers, fruit and vegetables; crafts, art, culture and by such other means as the general committee may from time to time think fit. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
1) annual community flower, vegetable and craft competition and show. 2) Annual harvest festival: scarecrow competition, apple pressing (for juice and cider), compost making workshops, produce and craft displays |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The UK trustees confirm that they have had due regard to the guidance issued by the Charity Commission on public benefit in making decisions to further the charity's objectives. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | N/A |
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | Volunteers are vital in being able to organise the Flower Show and Harvest Festival events – it would be impossible to do otherwise. It is also of incredible benefit to many of our volunteers to be able to contribute to a community event understanding that they |
are directly contributing to their community.
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The very nature of a flower and vegetable show is to encourage the sustainable development of local produce, flowers and crafts, celebrate local traditions and engage with all generations through community groups, local schools and youth groups. The focus of the event is on sustainability and low-impact horticulture and floriculture– the craft categories are very much focused on nature, the outdoors and re-use of materials, the arts and literature including themes of culture and local traditions. The organisation’s achievements: Returned and refreshed the Llangoed Flower Show to Llangoed Village Hall. After many decades of annual shows it had not taken place for some years celebrate our local area, ecology and history with wide-ranging categories: Flowers, Flower Arranging, Vegetables and Fruit, Cookery, Preserves, Arts, Crafts and Photography work with community groups to encourage take-up encourage youth participation with a dedicated section for multiple age groups in conjunction with local school work with create series of community engagement events around our community woodlands (Lleiniog), the Welsh language, creativity, ecological awareness, self-reliance and engagements with nature students of Ysgol Gynradd Llangoed were led by poet Sian Northey and artist Elen Williams to create poems and artworks inspired by the natural world. Created a book celebrating Welsh language poetry and the natural world |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
“Past events had about 50 to 100 attendees in recent years” 2023 - 240+ people entered with over 550 entries - 300+ people came to the public viewing session 2024 - 300+ people entered with over 650 entries - 400+ people came to the public viewing session |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Raised £4k+ in grants Raised £1k in revenue Have built up a cash surplus to cover for future contingencies and provide resilience. |
| Investment performance against objectives |
Para 1.41 | n/a |
| Other | - |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Have built up a cash contingency of £6,000 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We are currently in receipt of a 3-year programme of annual funding to help restore the flower show. We are building up cash reserves for when that funding ends in 2025. |
| Amount of reserves held | Para 1.22 | £6,000 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | n/a |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Grants from Anglesey Council’s AONB community fund, a 3-year annual funding programme. Entry fees for flower show Voluntary cash donations by visitors (there is no public visitors fees on the day). |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | n/a |
| A description of the principal risks facing the charity |
Para 1.46 | none |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Unpaid members of the local community who are prepared to serve on a committee and coordinate its community activities |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
All trustees are reuired to review our policies which include: - Safeguarding - Privacy - Code of Behaviour - Equal Opportunities - Welsh Language Policy - Safety Policy - And pre-event risk assessments |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Chair, Treasurer Secretary Committee members No wider network of operation |
| Relationship with any related parties |
Para 1.51 | n/a |
| Other |
Reference and Administrative details
| Charity name | Llangoed & District Flower Show |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1203660 |
| Charity’s principal address | Plas Bodfa Llangoed Ynys Môn. LL58 8ND |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Julia Upmeyer- Lewis |
Chair | Sept’22 | n/a | |
| LucyLow | Secretary | Sept’22 | n/a | |
| Jonathan Lewis | Treasurer | Sept’22 | n/a | |
| KirstyLindenbaum | Committee member | Sept’22 | n/a | |
| Clare Tewson | Committee member | May’23 | n/a | |
– Corporate trustees names of the directors at the date the report was approved
Director name n/a
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| n/a | ||
Funds held as custodian trustees on behalf of others
Description of the assets n/a held in this capacity
Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of adviser |
Name Address |
Name Address |
|---|---|---|
| n/a | ||
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
n/a
Other optional information
n/a
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s)
Position (eg Secretary, Chair, etc)
Date
Charity Name Charity Llangoed & District Flower Show 1203660
Receipts and payments accounts
For the period Period start date from 1st Jan 2023
Period end date
To
31st Dec 2023
CC16a
Section A Receipts and payments
| Section A Receipts and payments | ||||
|---|---|---|---|---|
| to the nearest £ A1 Receipts Other TradingActivities 1,662 Grant Income 4,659 Interest Received 2 - - - - - 6,323 - - Sub total - Total receipts 6,323 A3 Payments Administration Expenses 5,665 - - - - - - - - Sub total 5,665 - - Sub total - Total payments 5,665 Net of receipts/(payments) 658 A5 Transfers between funds - A6 Cash funds last year end 1,693 Cash funds this year end 2,351 Unrestricted funds Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table) |
to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Restricted funds |
to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Endowment funds |
Total funds to the nearest £ 1,662 4,659 2 - - - - - 6,323 - - - 6,323 5,665 - - - - - - - - 5,665 - - - 5,665 658 - 1,693 2,351 |
|
| - | - | 658 | 2 | |
| - | - | - | - | |
| - | - | 1,693 | 905 | |
| - | - | 2,351 | 907 |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds |
Details Cash in Bank |
to nearest £ 6,045 Unrestricted funds |
to nearest £ - Restricted funds |
to nearest £ Endowment funds |
|---|---|---|---|---|
| Cash in Bank | 6,045 | - | - |
B2 Other monetary assets
B3 Investment assets
B4 Assets retained for the charity’s own use
B5 Liabilities
Signed by one or two trustees on behalf of all the trustees
| - | - | - | ||||||
|---|---|---|---|---|---|---|---|---|
| - | - | - | ||||||
| 6,045 | - | - | ||||||
| Agreement Error | OK | OK | ||||||
| Unrestricted | Restricted | Endowment | ||||||
| funds | funds | funds | ||||||
| to nearest £ | to nearest £ | to nearest £ | ||||||
| - | - | - | ||||||
| - | - | - | ||||||
| - | - | - | ||||||
| - | - | - | ||||||
| - | - | - | ||||||
| - | - | - |
Total cash funds
(agree balances with receipts and payments account(s))
Details
| Details | Fund to which asset belongs |
Cost (optional) - - - - - |
Current value (optional) |
|---|---|---|---|
| - | - | ||
| - | - | ||
| - | - | ||
| - | - | ||
| - | - |
| Details | Fund to which asset belongs |
Cost (optional) - - - - - - - - - |
Current value (optional) |
|---|---|---|---|
| - | - | ||
| - | - | ||
| - | - | ||
| - | - | ||
| - | - | ||
| - | - | ||
| - | - | ||
| - | - | ||
| - | - |
| Details Personal Loan to fund activities, prior to receipt of Isle of Anglesey Grant |
Fund to which liability relates |
4,159 - - - - Amount due (optional) |
When due (optional) |
|---|---|---|---|
| Personal Loan to fund activities, prior to receipt of Isle of Anglesey Grant |
4,159 | 31 January 2024 | |
| - | |||
| - | |||
| - | |||
| - |
| Signature | Print Name Jonathan Lewis Kirsty Lindenbaum |
Date of approval |
|---|---|---|
| Jonathan Lewis | 3rd May2024 | |
| Kirsty Lindenbaum | 3rd May2024 |