## **Trustees’ Annual Report for the period** **From period start date: 1st Jan’23 To period end date: 31st Dec 2023 Charity name: Llangoed & District Flower Show** **Charity registration number:** **1203660** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The promotion of horticulture and
floriculture for the benefit of the inhabitants
of the borough of Llangoed, wider
Anglesey and North Wales by the holding
of an annual show for the exhibition of
flowers, fruit and vegetables; crafts, art,
culture and by such other means as the
general committee may from time to time
think fit.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|1) annual community flower, vegetable
and craft competition and show.
2) Annual harvest festival: scarecrow
competition, apple pressing (for juice
and cider), compost making
workshops, produce and craft displays| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The UK trustees confirm that they have had
due regard to the guidance issued by the
Charity Commission on public benefit in
making decisions to further the charity's
objectives.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|N/A| |Policy on social investment
including program related
investment|Para 1.38|N/A| |Contribution made by
volunteers|Para 1.38|Volunteers are vital in being able to
organise the Flower Show and Harvest
Festival events – it would be impossible to
do otherwise.
It is also of incredible benefit to many of our
volunteers to be able to contribute to a
community event understanding that they| are directly contributing to their community. Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The very nature of a flower and vegetable
show is to encourage the sustainable
development of local produce, flowers and
crafts, celebrate local traditions and engage
with all generations through community
groups, local schools and youth groups.
The focus of the event is on sustainability
and low-impact horticulture and floriculture–
the craft categories are very much focused
on nature, the outdoors and re-use of
materials, the arts and literature including
themes of culture and local traditions.
The organisation’s achievements:

Returned and refreshed the
Llangoed Flower Show to Llangoed
Village Hall. After many decades of
annual shows it had not taken place
for some years

celebrate our local area, ecology
and history with wide-ranging
categories: Flowers, Flower
Arranging, Vegetables and Fruit,
Cookery, Preserves, Arts, Crafts
and Photography

work with community groups to
encourage take-up

encourage youth participation with a
dedicated section for multiple age
groups in conjunction with local
school

work with

create series of community
engagement events around our
community woodlands (Lleiniog),
the Welsh language, creativity,
ecological awareness, self-reliance
and engagements with nature

students of Ysgol Gynradd
Llangoed were led by poet Sian
Northey and artist Elen Williams to
create poems and artworks inspired
by the natural world.

Created a book celebrating Welsh
language poetry
and the natural world| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|
_“Past events had about 50 to 100_
_attendees in recent years”_
_2023_
**-**
240+ people entered with over
550 entries
**-**
300+ people came to the public
viewing session
_2024_
**-**
300+ people entered with over
650 entries
**-**
400+ people came to the public
viewing session| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|_Raised £4k+ in grants_
_Raised £1k in revenue_
_Have built up a cash surplus to cover for_
_future contingencies and provide resilience._| |Investment performance
against objectives|Para 1.41|**n/a**| |Other||**-**| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Have built up a cash contingency of £6,000| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We are currently in receipt of a 3-year
programme of annual funding to help
restore the flower show. We are building
up cash reserves for when that funding
ends in 2025.| |Amount of reserves held|Para 1.22|£6,000| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|n/a| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Grants from Anglesey Council’s AONB
community fund, a 3-year annual funding
programme.
Entry fees for flower show
Voluntary cash donations by visitors (there
is no public visitors fees on the day).| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|n/a| |A description of the principal
risks facing the charity|Para 1.46|none| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Unpaid members of the local community
who are prepared to serve on a committee
and coordinate its community activities| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|
All trustees are reuired to review our
policies which include:
**-**
Safeguarding
**-**
Privacy
**-**
Code of Behaviour
**-**
Equal Opportunities
**-**
Welsh Language Policy
**-**
Safety Policy
**-**
And pre-event risk assessments| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|Chair,
Treasurer
Secretary
Committee members
No wider network of operation| |Relationship with any
related parties|Para 1.51|n/a| |Other||| ## **Reference and Administrative details** |Charity name|Llangoed & District Flower Show| |---|---| |Other name the charity uses|| |Registered charity number|1203660| |Charity’s principal address|Plas Bodfa
Llangoed
Ynys Môn.
LL58 8ND| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| |||||| ||Julia Upmeyer-
Lewis|Chair|Sept’22|n/a| ||LucyLow|Secretary|Sept’22|n/a| ||Jonathan Lewis|Treasurer|Sept’22|n/a| ||KirstyLindenbaum|Committee member|Sept’22|n/a| ||Clare Tewson|Committee member|May’23|n/a| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** n/a ## Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |||| ||n/a|| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**|**Name**
**Address**|**Name**
**Address**| |---|---|---| |n/a||| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details n/a ## **Other optional information** n/a ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** **Position (eg Secretary, Chair, etc)** **Date** **Charity Name Charity Llangoed & District Flower Show 1203660** ## **Receipts and payments accounts** **For the period** Period start date **from** 1st Jan 2023 Period end date **To** 31st Dec 2023 **CC16a** ## **Section A Receipts and payments** |**Section A Receipts and payments**||||| |---|---|---|---|---| |**to the nearest £**
**A1 Receipts**
Other TradingActivities
**1,662**
Grant Income
**4,659**
Interest Received
**2**
**-**
**-**
**-**
**-**
**-**
**6,323**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 6,323**
**A3 Payments**
Administration Expenses
**5,665**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ 5,665**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 5,665**
**_Net of receipts/(payments)_ 658**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**1,693**
**_Cash funds this year end_ 2,351**
**Unrestricted**
**funds**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**1,662**
**4,659**
**2**
**-**
**-**
**-**
**-**
**-**
**6,323**
**-**
**-**
**-**
**6,323**
**5,665**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**5,665**
**-**
**-**
**-**
**5,665**
**658**
**-**
**1,693**
**2,351**|| ||**-**|**-**|**658**|**2**| ||**-**|**-**|**-**|**-**| ||**-**|**-**|**1,693**|**905**| ||**-**|**-**|**2,351**|**907**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**|**Details**
Cash in Bank|**to nearest £**
**6,045**
**Unrestricted**
**funds**|**to nearest £**
**-**
**Restricted**
**funds**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---|---| ||Cash in Bank|**6,045**|**-**|**-**| ## **B2 Other monetary assets** ## **B3 Investment assets** ## **B4 Assets retained for the charity’s own use** ## **B5 Liabilities** Signed by one or two trustees on behalf of all the trustees ||**-**||||**-**||**-**|| |---|---|---|---|---|---|---|---|---| ||**-**||||**-**||**-**|| ||**6,045**||||**-**||**-**|| ||Agreement Error||OK||||OK|| ||**Unrestricted**|||**Restricted**|||**Endowment**|| ||**funds**|||**funds**|||**funds**|| ||**to nearest £**|||**to nearest £**|||**to nearest £**|| ||**-**||||**-**||**-**|| ||**-**||||**-**||**-**|| ||**-**||||**-**||**-**|| ||**-**||||**-**||**-**|| ||**-**||||**-**||**-**|| ||**-**||||**-**||**-**|| ## _**Total cash funds**_ (agree balances with receipts and payments account(s)) **Details** |**Details**|**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**|**Current value**
**(optional)**| |---|---|---|---| |||**-**|**-**| |||**-**|**-**| |||**-**|**-**| |||**-**|**-**| |||**-**|**-**| |**Details**|**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Current value**
**(optional)**| |---|---|---|---| |||**-**|**-**| |||**-**|**-**| |||**-**|**-**| |||**-**|**-**| |||**-**|**-**| |||**-**|**-**| |||**-**|**-**| |||**-**|**-**| |||**-**|**-**| |**Details**
Personal Loan to fund activities, prior to
receipt of Isle of Anglesey Grant|**Fund to which**
**liability relates**|**4,159**
**-**
**-**
**-**
**-**
**Amount due**
**(optional)**|**When due**
**(optional)**| |---|---|---|---| |Personal Loan to fund activities, prior to
receipt of Isle of Anglesey Grant||**4,159**|**31 January 2024**| |||**-**|| |||**-**|| |||**-**|| |||**-**|| |Signature|Print Name
Jonathan Lewis
Kirsty Lindenbaum|Date of
approval| |---|---|---| ||Jonathan Lewis|3rd May2024| ||Kirsty Lindenbaum|3rd May2024|