OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2024-03-31-accounts

FINANCIAL REPORT Year ending March 2024

CIO NUMBER - 1203574 84 Lowther Street York YO31 7LX door84.org.uk

Table of CONTENTS

1-3 4-

Our Impact at a glance Annual report and unaudited financial statements for the year ended 31 March 2024

Accounts prepared by:

Club Chambers Museum Street York YO1 7DN 01904 655202

Impact summary prepared by:

This data reflects Door 84 projects delivered from April 2023 to March 2024.

OUR IMPACT - AT A GLANCE

Over the past year, Door 84 has supported young people, adults with disabilities, and their caregivers through our youth groups, inclusive activity sessions, community café, and food bank.

This has been possible with the help of our supporters and volunteers, to which we are extremely grateful.

THE PEOPLE WE SUPPORT

We see the impact of our work every day, not just in statistics, but in conversations, the smiles we see, and the small actions that ripple far beyond our doors.

Below, we’ve shared a mix of data and voices from our community to show the difference we’re making together.

----- Start of picture text -----
403 500
Sessions Activities
Delivered Provided
----- End of picture text -----

----- Start of picture text -----
5962+
Attendances
----- End of picture text -----

----- Start of picture text -----
Partnership Organisation
The Door 84 team are
exceptional. Caring,
kind and go above and
beyond to help the
community. We are
proud to be involved
with them“
----- End of picture text -----

COMMUNITY SPARKS

Our inclusive Sparks Project started in 2011, we offer adults with disabilities, autism, and additional support needs a fun, accessible space for creative and social activities.

These are my people, this is my community. I feel comfortable at Door 84"

Keith* has attended Door 84 for over 2 years, he shares what Door 84 means to him.

When I was at school I used a walking frame, people kept away from me and I felt that they treated me different.

I know that I am different but so is everyone here, these are my people, this is my community. I feel comfortable at Door 84.

I enjoy coming, and dancing at the disco, and going on trips. I love to talk to people, and there are always lots of friends that I can chat to whilst I’m here.

----- Start of picture text -----
I have a laugh
and can be the
real me when
82 I’m at Door 84,you are all so 63
Sessions friendly here ” Participants
----- End of picture text -----

I loved the dancing, it makes me feel happy being with my new friends”

Coming here helps make connections, relationships and 256 friendships withinthe community” Caregivers

YOUTH SESSIONS

Door 84 have been running fun youth group sessions for over 50 years. This past year we have provided a safe, interactive space for 8-25 year olds to socialise and grow.

She now accepts love, hugs and support if needed”

Harriet* (aged 9) experienced the recent bereavement of her Dad . Therapeutic Play sessions were offered alongside Youth Club sessions. Newly diagnosed as neurodiverse she struggled with friendships, managing emotions and frequently had meltdowns at home.

Since attending Mum said Harriet now comes in from school and is so much more content, the outbursts are minimal and if she cries, she can share why she was upset. Our home life is hugely improved; we have a much healthier, happier relationship and so much more joy in our lives.

----- Start of picture text -----
363 167 5
Young People Sessions Residentials
Attended & Trips
----- End of picture text -----

I love Door 84 because it makes me feel good when I’m sad”

COMMUNITY CAFE

The community cafe has evolved substantially over the past two years. We now offer a selection of free surplus foods for residents to access while providing hot drinks and biscuits.

Alongside this, we run our Community Pantry. We subscribe to Fareshare and offer a food bank and affordably priced food to help combat food poverty.

Everything we provide in support of the wider family needs is sourced via additional funding from a variety of providers.

Most of the time I don’t speak to anyone, it’s very lonely”

Jack* used to be homeless, a friend introduced him to Door 84. Although accommodation is now secured, he still struggles to manage his finances and attends the cafe every week.

----- Start of picture text -----
Door 84. Although accommodation is now secured, he
Purchased a washing still struggles to manage his finances and attends the
machine to assist local cafe every week.
residents with laundry
needs Jack told us his story; I have tried to manage without food
banks in the past, but it's becoming impossible.
Provided 1 caravan What’s also helped me is the personal support I’ve received
holiday to a family that from the staff and other professionals. In particular, helping
does not have access to me with applying for jobs as I don't have a computer at
holidays home and I struggle with my reading and writing.
Most of the time I don't speak to anyone as I live alone and I
Provided 12 families get very lonely. I really look forward to Cafe sessions.
including 22 children
with bespoke vouchers
tailored to their needs
Cafe Attendee
Supported 16 families to The service you provide
visit Santa and have a shines a light in the
fun day our for free. darkness, it helps us
feed our families.
Provide children’s 51 31 Thanks from the
Average
clothes, toys, books &games for free Sessions AttendanceWeekly bottom of my heart”
Provided for our community
members over 12 months
----- End of picture text -----

OUR RESEARCH / FINDINGS

Our year’s worth of consultation, gathered through conversations, questionnaires, surveys, observations and case studies; from many stakeholders including Young People, Community Members, Volunteers, Staff, Trustees, and Partnership organisations, provided rich data for our Evaluation Report.

We are happy to conclude that the report shows continued success and growth across all aspects of our provision.

Our full Evaluation Report, can be found on our website door84.org.uk.

In early 2024 Door 84 collaborated with York St John University students and lecturers in undertaking the "Reimagining Door 84" Project.

The project aimed to understand how visitors and other community members engage with and imagine Door 84, and how do these groups imagine the future of Door 84. They sought to do this by engaging in collaborative research practices with visitors to Door 84 and other community members.

The report reflects the aims, process and key findings of the project.

The full report, can be found on our website door84.org.uk.

Statement to stakeholders regarding our annual accounts for 2023/24

As part of our ongoing development we changed to a Charitable Incorporated Organisation (CIO) in June 2023. This change reflects our commitment to ensuring a stronger legal framework for our charity enabling us to operate more effectively in delivering our mission.

Due to this transition, we have produced two sets of accounts for the financial year 2023/24:

  1. Accounts for the period April to June 2023 – These cover activities under our original charity registration (Charity No. 523455).

  2. Accounts for the period July 2023 to March 2024 – These reflect activities under our new CIO registration (Charity No. 1203574).

This approach ensures compliance with regulatory requirements and provides clarity on our financial activities during the transition. We thank you for your ongoing support and understanding as we move forward under our new CIO status.

If you have any questions, please don’t hesitate to contact us.

Sincerely,

The Door 84 Team

Accounts summary for 2023/24 Accounts summary for 2023/24
Door 84
Door 84 CIO
Total
Less:
Other Income Adj.
Rent income Adj.
Total		 Income
£271,948
£267,671
£539,619
-£185,302
-£21,516
£332,801		 Expenditure
£393,002
£168,430
£561,432
-£185,302
-£21,516
-£26,530
£328,084		 Depreciation charge on Buildings (See Note 11)

DOOR 84

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

Charity Registration No. 523455

DOOR 84

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees Mr B Houghton
Mr D Adamson
Mr J Niklaus
Mrs S Salter
Mrs A Bates
Ms C Pugh
Dr S Trussler
Mr S Haddock
Ms H Clarkson
Ms A Jones
Charity number 523455
Principal address 84 Lowther Street
The Groves
York
YO31 7LX
Independent examiner Botting & Co Ltd
8 Clifton Moor Business Village
James Nicolson Link
York
YO30 4XG
Bankers National Westminster Bank plc
York City Centre Branch
1 Market Street
York
YO1 9YH

DOOR 84

CONTENTS

Page
Trustees' report 1 - 2
Independent examiner's report 3
Statement of financial activities 4
Balance sheet 5
Notes to the financial statements 6 - 17

DOOR 84

TRUSTEES' REPORT

FOR THE YEAR ENDED 31 MARCH 2024

The trustees present their annual report and financial statements for the year ended 31 March 2024.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the Charity's governing document, the Charities Act 2011 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016)

Objectives and activities

Our activities are planned by the Management Committee with the Charities Commission guidelines on public benefit in mind. The activities include sports indoor and outdoor, cookery, baking, dance,art, crafts, gaming, music and free flow play for all alongside support opportunities as individuals and within a group setting.

Various parts of the building are used by other organisations under licence, these include a Nursery, Theatre Group, other Youth provisions, community meetings and events.

Achievements and performance

We welcome all children, young people, families and community members. Offering open access youth provision for 8-25 year olds and inclusive community groups for caregivers and adults at risk. We believe in encouraging all to develop and learn new skills and encourage positive activities and stimulating opportunities to raise self-esteem, aspirations and a sense of belonging. We continue to increase club attendances and support around 300+ individual children and young people and 120 within the community members and their families within a 12 month period. We endeavour to increase the club's income through fundraising events and appeals. We continue to develop the site to ensure our future without loss of income.

Financial review

Incoming resources decreased this year to £271,948 (2023 £345,284) due to the conversion of the charity to a CIO during the year,

Resources expended have increased from £329,078 to £393,002 as a result of £185,302 included in other expenditure relating to the funds transferred to the CIO.

Risk management:

The Trustees have examined the major strategic, business and operational risks which the charity faces and confirm that systems have been established to enable regular reports to be produced so that the necessary steps can be taken to lessen the risks.

The main risk identified by the Trustees is a shortage of income over expenditure. Reserves policy:

Whilst we try to ensure expenditure is covered by income on an annual basis, our reserves policy gives us a cushion over time to meet this criteria, and also offers a safety net for unforeseen major expenditure. It is still justified by the continuing low levels of both deposit interest received and the income from the use of our premises.

The trustees have assessed the major risks to which the Charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.

Structure, governance and management

DOOR 84

TRUSTEES' REPORT (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2024

The trustees who served during the year and up to the date of signature of the financial statements were: Mr B Houghton Mr D Adamson Mr J Niklaus Mrs S Salter Mrs A Bates Ms C Pugh Dr S Trussler Mr S Haddock Ms H Clarkson Ms A Jones

The trustees' report was approved by the Board of Trustees.

Ms H Clarkson Trustee

25th November 2024

DOOR84

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF DOOR 84

I report to the trustees on my examination of the financial statements of Door 84 (the Charity) for the year ended 31 March 2024.

Responsibilities and basis of report

As the trustees of the Charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).

I report ·in respect of my examination of the Charity's financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Since the Charity's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

Your attention is drawn to the fact that the charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn.

I understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in t · report in order to enable a proper understanding of the financial statements to be reached.

Mr A E W Botting FCA

Botting & Co Ltd

8 Clifton Moor Business Village James Nicolson Link York YO30 4XG

Dated: ····-�-�--·L! . ./. .·l.-0 ).--�

DOOR 84

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 MARCH 2024

Unrestricted Unrestricted
Restricted
funds
funds
funds
general
designated
2024
2024
2024
Notes
£
£
£
Income from:
Donations and legacies
3
7,473
-
-
Charitable activities
4
92,290
-
171,966
Investments
5
219
-
-
Total income
99,982
-
171,966
Expenditure on:
Charitable activities
6
53,306
26,530
127,864
Material other expenditure
10
185,302
-
-
Total resources expended
238,608
26,530
127,864
Net (outgoing)/incoming resources
before transfers
(138,626)
(26,530)
44,102
Gross transfers between funds
61,106
-
(61,106)
Net (expenditure)/income for the year/
Net movement in funds
(77,520)
(26,530)
(17,004)
Fund balances at 1 April 2023
100,279
1,963,204
17,004
Fund balances at 31 March 2024
22,759
1,936,674
-		 Total
2024
£
7,473
264,256
219
271,948
207,700
185,302
393,002
(121,054)
-
(121,054)
2,080,487
1,959,433		 Total
2023
£
1,000
344,096
188
345,284
329,078
-
329,078
16,206
-
16,206
2,064,281
2,080,487

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

DOOR 84

BALANCE SHEET

AS AT 31 MARCH 2024

Notes
Fixed assets
Tangible assets
11
Current assets
Debtors
12
Cash at bank and in hand
Creditors: amounts falling due within
one year
13
Net current assets
Total assets less current liabilities
Income funds
Restricted funds
14
Unrestricted funds - designated
General unrestricted funds		 2024
£
£
1,937,917
21,516
-
21,516
-
21,516
1,959,433
-
1,936,674
22,759
1,959,433		 2023
£
£
1,964,666
22,245
99,606
121,851
(6,029)
115,822
2,080,488
17,004
1,963,204
100,279
2,080,487		 2023
£
£
1,964,666
22,245
99,606
121,851
(6,029)
115,822
2,080,488
17,004
1,963,204
100,279
2,080,487
2,080,488
17,004
1,963,204
100,279
2,080,487

The financial statements were approved by the Trustees on 25th November 2024

Ms H Clarkson Trustee

DOOR 84

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2024

1 Accounting policies

Charity information

Door 84 is a charity governed by the declaration of trust dated 30th March 1939 and the Deed of Exchange dated 26th May 1971 as amended 4th September 2002.

1.1 Accounting convention

The financial statements have been prepared in accordance with the Charity's [governing document], the Charities Act 2011, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The Charity is a Public Benefit Entity as defined by FRS 102.

The Charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.

The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.

The financial statements are prepared in sterling, which is the functional currency of the Charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention, [modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value]. The principal accounting policies adopted are set out below.

1.2 Going concern

The charity's funds were transferred over to the new Door 84 CIO in October 2023 but the property remains under the legal total of Door 84. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

1.4 Income

Income is recognised when the Charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the Charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

1.5 Expenditure

Expenditure is included on an accruals basis, inclusive of any VAT which cannot be recovered. All costs have been directly attributed to one of the functional categories of reserves expended in the Statement of Financial Activities.

Governance costs comprise the costs for the running of the charity itself as an organisation.

DOOR 84

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

1 Accounting policies

(Continued)

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Freehold land and buildings Nil and 2% straight line Fixtures, fittings and equipment 15% reducing balance and 3 years straight line

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

1.7 Impairment of fixed assets

At each reporting end date, the Charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

1.8 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.9 Financial instruments

The Charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the Charity's balance sheet when the Charity becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

DOOR 84

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

1 Accounting policies

(Continued)

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the Charity’s contractual obligations expire or are discharged or cancelled.

1.10 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the Charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

1.11 Retirement benefits

Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.

2 Critical accounting estimates and judgements

In the application of the Charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

3 Donations and legacies

Unrestricted
Restricted
funds
funds
general
2024
2024
£
£
Donations and gifts
7,473
-
For the year ended 31 March 2023
-
1,000		 Total
2024
£
7,473		 Total
2023
£
1,000
1,000

DOOR 84

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

4 Charitable activities

Use of premises
Grants received
Other income
Analysis by fund
Unrestricted funds - general
Restricted funds		 2024
£
69,083
184,966
10,207
264,256
92,290
171,966
264,256		 2023
£
48,296
252,027
43,773
344,096
109,231
234,865
344,096

5 Investments

Unrestricted Unrestricted
funds funds
general general
2024 2023
£ £
Interest receivable 219 188

DOOR 84

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

6 Charitable activities

Staff costs
Depreciation and impairment
Events and Activities
Projects and Training
Rates and water
Telephone and postage
Insurance
Heat and Light
Cleaning
Repairs and renewals
Miscellaneous expenses
Professional fees
Administrative expenses
Subscriptions and fees
Share of governance costs (see note 7)
Analysis by fund
Unrestricted funds - general
Unrestricted funds - designated
Restricted funds		 2024
£
125,791
26,749
19,314
2,439
-
-
-
8,086
2,181
9,299
1,762
-
7,793
4,286
207,700
-
207,700
53,306
26,530
127,864
207,700		 2023
£
193,788
26,788
24,106
12,227
781
3,720
6,291
8,183
1,964
43,320
4,530
25
-
-
325,723
3,355
329,078
52,562
26,530
249,986
329,078

7 Support costs

Independent Examiner's fees
Accountancy
Bookkeeping fees
Analysed between
Charitable activities		 Support
costs
Governance
costs
£
£
-
-
-
-
-
-
-
-
-
-		 2024
£
-
-
-
-
-		 2023
£
355
1,000
2,000
3,355
3,355

DOOR 84

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

8 Trustees

None of the trustees (or any persons connected with them) received any remuneration or benefits from the Charity during the year.

9 Employees

Number of employees

There was on average 7 full time equivalent members of staff during the year.

Employment costs
Wages and salaries
Other pension costs		 2024
£
123,557
2,234
125,791		 2023
£
190,719
3,069
193,788

There were no employees whose annual remuneration was £60,000 or more.

10 Material other expenditure

Material other expenditure relates to the funds transferred over following the conversion of the charity to a CIO.

11 Tangible fixed assets

Freehold land
and buildings
£
Cost or valuation
At 1 April 2023
1,989,734
At 31 March 2024
1,989,734
Depreciation and impairment
At 1 April 2023
26,530
Depreciation charged in the year
26,530
At 31 March 2024
53,060
Carrying amount
At 31 March 2024
1,936,674
At 31 March 2023
1,963,204		 Fixtures,
fittings and
equipment
£
7,120
7,120
5,658
219
5,877
1,243
1,462		 Total
£
1,996,854
1,996,854
32,188
26,749
58,937
1,937,917
1,964,666

Land and buildings with a carrying amount of ££1,989,734 were revalued at 2nd April 2020 by Rebuild Cost Assessment Limited, independent valuers not connected with the Charity on the basis of market value. The valuation conforms to International Valuation Standards and was based on recent market transactions on arm's length terms for similar properties.

DOOR 84

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

12
Debtors
Amounts falling due within one year:
Other debtors
13
Creditors: amounts falling due within one year
Accruals and deferred income		 2024
£
21,516
2024
£
-		 2023
£
22,244
2023
£
6,029

DOOR 84

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2024

14 Restricted funds

The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:

Balance at
1 April 2022
r
£
Community Sparks
5,485
Langkelly Chase
1,700
Gosling Foundation
3,672
Other Youth
10,099
City of York Council Holiday Activity and
Food Programme
-
Williams Family Fund
-
Community Cafe
995
Big Lottery
-
BBC Children in Need
5,946
North Yorkshire Police
-
Support Fund
6,287
Scarcroft Project
2,523
Fundraising
188
Maintenance (OY - Building)
9,540
Garfield Weston Foundation
20,956
Two Ridings Community Foundation
-
Cooking Project
290
67,681		 Movement in funds
Incoming
esources
Resources
expended
£
£
-
-
23,738
(25,438)
-
-
-
-
40,030
(40,030)
10,000
(3,000)
-
-
99,207
(99,207)
10,361
(6,303)
8,374
(8,374)
-
-
9,155
(11,678)
-
-
-
-
30,000
(50,956)
5,000
(5,000)
-
-
235,865
(249,986)		 Transfers
Balance at
1 April 2023
r
£
£
(5,485)
-
-
-
(3,672)
-
(10,099)
-
-
-
-
7,000
(995)
-
-
-
-
10,004
-
-
(6,287)
-
-
-
(188)
-
(9,540)
-
-
-
-
-
(290)
-
(36,556)
17,004		 Movement in funds
Incoming
esources
Resources
expended
£
£
-
-
11,200
(2,433)
5,000
(4,032)
-
-
12,807
(13,419)
-
(4,671)
-
-
142,959
(101,271)
-
(2,037)
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
171,966
(127,863)		 Transfers
Balance at
31 March 2024
£
£
-
-
(8,767)
-
(968)
-
-
-
612
-
(2,329)
-
-
-
(41,688)
-
(7,967)
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
(61,107)
-		 Transfers
Balance at
31 March 2024
£
£
-
-
(8,767)
-
(968)
-
-
-
612
-
(2,329)
-
-
-
(41,688)
-
(7,967)
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
(61,107)
-
-

DOOR 84

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2024

14 Restricted funds

(Continued)

Community Sparks - Income to cover wages costs.

Langkelly Chase - This is an independent charitable foundation and network who collaborate with partners to change systems of injustice and oppression that result in the mental distress,violence and destitution of people subject to marginalisation in the UK. We work with others to shift patterns of perspective, power and participation. Langkelly have been funding a collaborative project which Door 84 and multiple other organisations have been a part of called 'Together with Young People'.

Gosling Foundation - grant towards youth actvities.

Other Youth - Income to cover costs of other youth services.

City of York Council Holiday Activity and Food Programme - Local Authority funding to run 'Holiday Activities and provide Food' to young people during school holidays.

Williams Family Fund - This fund is a cooking skills project.

Community Cafe - Unrestricted fund that can be utilized for charities like Youth and Community Sparks.

Big Lottery - Income to cover wages, general running expenses, training, consultancy and overheads.

BBC Children in Need - This grant is to cover core running costs for youth sessions and Play Therapy.

DOOR 84

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2024

15 Designated funds

The income funds of the charity include the following designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes:

Balance at
1 April 2022
£
Youth Club Building Fund
1,989,734
1,989,734		 Resources
expended
Balance at
1 April 2023
£
£
(26,530)
1,963,204
(26,530)
1,963,204		 Resources
expended
31
£
(26,530)
(26,530)		 Balance at
March 2024
£
1,936,674
1,936,674

The Youth Club Building Fund reflects the value of the building.

DOOR 84

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2024

----- Start of picture text -----
16 Analysis of net assets between funds
----- End of picture text -----

Analysis of net assets between funds
Unrestricted
Funds
Designated
Funds
Restricted
Funds
2024
2024
2024
£
£
£
Fund balances at 31 March 2024 are represented
by:
Tangible assets
1,243
1,936,674
-
Current assets/(liabilities)
21,516
-
-
22,759
1,936,674
-		 Total
Unrestricted
Funds
Designated
Funds
2024
2023
2023
£
£
£
1,937,917
1,462
1,963,204
21,516
98,817
-
1,959,433
100,279
1,963,204		 Restricted
Funds
2023
£
-
17,004
17,004		 Total
2023
£
1,964,666
115,821
2,080,487

DOOR 84

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

17 Related party transactions

There were no disclosable related party transactions during the year (2023 - none).

DOOR 84

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2024

Charity registration number 1203574

DOOR 84

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees Mr B Houghton
Mr D Adamson
Mr J Niklaus
Mrs S Salter
Mrs A Bates
Ms C Pugh
Dr S Trussler
Mr S Haddock
Ms H Clarkson
Mr A Jones
Charity number 1203574
Independent examiner Botting & Co Ltd
8 Clifton Moor Business Village
James Nicolson Link
York
YO30 4XG
Bankers National Westminster Bank plc
York City Centre Branch
1 Market Street
York
YO1 9YH

DOOR 84

CONTENTS

Page
Trustees' report 1 - 2
Independent examiner's report 3
Statement of financial activities 4
Balance sheet 5
Notes to the financial statements 6 - 12

DOOR 84

TRUSTEES' REPORT

FOR THE PERIOD ENDED 31 MARCH 2024

The trustees present their annual report and financial statements for the Period ended 31 March 2024.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's [governing document], the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).

Objectives and activities

Our activities are planned by the Management Committee with the Charities Commission guidelines on public benefit in mind. The activities include sports indoor and outdoor, cookery, baking, dance,art, crafts, gaming, music and free flow play for all alongside support opportunities as individuals and within a group setting. Various parts of the building are used by other organisations under licence, these include a Nursery, Theatre Group, other Youth provisions, community meetings and events.

Public benefit

The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.

Achievements and performance

Significant activities and achievements against objectives

We welcome all children, young people, families and community members. Offering open access youth provision for 8-25 year olds and inclusive community groups for caregivers and adults at risk. We believe in encouraging all to develop and learn new skills and encourage positive activities and stimulating opportunities to raise self-esteem, aspirations and a sense of belonging. We continue to increase club attendances and support around 300+ individual children and young people and 120 within the community members and their families within a 12 month period. We endeavour to increase the club's income through fundraising events and appeals. We continue to develop the site to ensure our future without loss of income.

Financial review

Income resources in the period amounted to £267,671. This included £185,302 in respect of the funds introduced from the previous charity as per note 5 to the accounts.

Resources expended in the period amounted to £168,430, the main expenditure being staff costs.

Reserves policy

Whilst we try to ensure expenditure is covered by income on an annual basis, our reserves policy gives us a cushion over time to meet this criteria, and also offers a safety net for unforeseen major expenditure. It is still justified by the continuing low levels of both deposit interest received and the income from the use of our premises.

Risk management:

The Trustees have examined the major strategic, business and operational risks which the charity faces and confirm that systems have been established to enable regular reports to be produced so that the necessary steps can be taken to lessen the risks.

The main risk identified by the Trustees is a shortage of income over expenditure.

Structure, governance and management

The charity is a Charitable Incorporated Organisation governed by the declaration of trust dated 15th June 2023.

DOOR 84

TRUSTEES' REPORT (CONTINUED)

FOR THE PERIOD ENDED 31 MARCH 2024

The trustees who served during the Period and up to the date of signature of the financial statements were: Mr B Houghton Mr D Adamson Mr J Niklaus Mrs S Salter Mrs A Bates Ms C Pugh Dr S Trussler Mr S Haddock Ms H Clarkson Mr A Jones

The trustees' report was approved by the Board of Trustees.

Ms H Clarkson Trustee

25th November 2024

DOOR84

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF DOOR 84

I report to the trustees on my examination of the financial statements of Door 84 (the Charity) for the year ended 31 March 2024.

Responsibilities and basis of report

As the trustees of the Charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).

I report ·in respect of my examination of the Charity's financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Since the Charity's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

Your attention is drawn to the fact that the charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn.

I understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in t · report in order to enable a proper understanding of the financial statements to be reached.

Mr A E W Botting FCA

Botting & Co Ltd

8 Clifton Moor Business Village James Nicolson Link York YO30 4XG

Dated: ····-�-�--·L! . ./. .·l.-0 ).--�

DOOR 84

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE PERIOD ENDED 31 MARCH 2024

Unrestricted
Restricted
funds
funds
2024
2024
Notes
£
£
Income and endowments from:
Donations and legacies
2
13,345
-
Charitable activities
3
44,338
23,049
Investments
4
1,637
-
Other income
5
185,302
-
Total income
244,622
23,049
Expenditure on:
Charitable activities
6
114,004
54,426
Total expenditure
114,004
54,426
Net income/(expenditure)
130,618
(31,377)
Transfers between funds
(61,106)
61,106
Net movement in funds
69,512
29,729
Reconciliation of funds:
Fund balances at 15 June 2023
-
-
Fund balances at 31 March 2024
69,512
29,729		 Total
2024
£
13,345
67,387
1,637
185,302
267,671
168,430
168,430
99,241
-
99,241
-
99,241

The statement of financial activities includes all gains and losses recognised in the Period. All income and expenditure derive from continuing activities.

DOOR 84

BALANCE SHEET

AS AT 31 MARCH 2024

Notes
Current assets
Debtors
10
Cash at bank and in hand
Creditors: amounts falling due within one year
11
Net current assets
The funds of the charity
Restricted income funds
13
Unrestricted funds		 2024
£
4,786
135,741
140,527
(41,286)		 £
99,241
29,729
69,512
99,241

The financial statements were approved by the trustees on 25th November 2024

Ms H Clarkson Trustee

DOOR 84

NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2024

1 Accounting policies

Charity information

Door 84 is a Charitable Incorporated Organisation governed by the declaration of trust dated 15th June 2023.

1.1 Reporting period

The first accounting period relates to the date from the registration of the charity until 31st March 2024.

1.2 Accounting convention

The financial statements have been prepared in accordance with the charity's [governing document], the Charities Act 2011, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.

The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

1.3 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.4 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.

1.5 Income

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

DOOR 84

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE PERIOD ENDED 31 MARCH 2024

1 Accounting policies

(Continued)

Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.

1.6 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.

Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.

1.7 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.8 Financial instruments

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

DOOR 84

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE PERIOD ENDED 31 MARCH 2024

1 Accounting policies

(Continued)

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.

1.9 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

1.10 Retirement benefits

Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.

2 Income from donations and legacies

Unrestricted
funds
2024
£
Donations and gifts 13,345

3 Income from charitable activities

Unrestricted
Restricted
funds
funds
2024
2024
£
£
Use of premises
21,516
-
Performance related grants
16,573
22,174
Other income
6,249
875
44,338
23,049		 Total
2024
21,516
38,747
7,124
67,387

4 Income from investments

Unrestricted
funds
2024
£
Interest receivable 1,637

DOOR 84

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE PERIOD ENDED 31 MARCH 2024

5 Other income

Unrestricted
funds
2024
£
Other income 185,302

Other Income relates to funds introduced from the previous charity following the conversion to a CIO.

6 Expenditure on charitable activities

Charitable
activities
2024
£
Direct costs
Staff costs 98,233
Events and Activities 23,948
Training and Supervision 1,993
Subscription and Fees 5,607
Donation re rental income 21,516
Heat and Light 3,357
Cleaning 1,346
Repairs and Renewals 3,659
Miscellaneous Expenses 2,709
Administration Expenses 2,877
165,245
Share of support and governance costs (see note 7)
Governance 3,185
168,430
Analysis by fund
Unrestricted funds 114,004
Restricted funds 54,426
168,430

DOOR 84

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE PERIOD ENDED 31 MARCH 2024

7 Support costs allocated to activities

Charitable
activities
2024
£
Governance 3,185
2024
Governance costs comprise: £
Accountancy 1,800
Bookkeeping and payroll 1,385
3,185

8 Trustees

None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the Period.

9 Employees

The average monthly number of employees during the Period was:

2024
Number
21
Employment costs 2024
£
Wages and salaries 96,586
Other pension costs 1,647
98,233

There were no employees whose annual remuneration was more than £60,000.

10 Debtors

Debtors
2024
Amounts falling due within one year: £
Trade debtors 4,786

DOOR 84

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE PERIOD ENDED 31 MARCH 2024

11 Creditors: amounts falling due within one year

11
Creditors: amounts falling due within one year
Trade creditors
Other creditors
Accruals and deferred income
12
Retirement benefit schemes
Defined contribution schemes
Charge to profit or loss in respect of defined contribution schemes		 2024
£
9,634
21,516
10,136
41,286
2024
£
1,647

The charity operates a defined contribution pension scheme for all qualifying employees. The assets of the scheme are held separately from those of the charity in an independently administered fund.

13 Restricted funds

The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used.

At 15 June Incoming Resources Transfers At 31 March
2023 resources expended 2024
£ £ £ £ £
Big Lottery - - (26,492) 41,687 15,195
Children in Need - 9,994 (6,967) 7,967 10,994
Ed De Nunzio Trust - 4,885 (3,818) - 1,067
Gosling Foundation - - - 968 968
HAF - 6,170 (5,061) (612) 497
Langkelly Chase (TWYP) - 2,000 (10,738) 8,767 29
Williams Family Fund (Kitchen) - - (1,350) 2,329 979
- 23,049 (54,426) 61,106 29,729

DOOR 84

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE PERIOD ENDED 31 MARCH 2024

13 Restricted funds

(Continued)

Big Lottery - Income to cover wages, general running expenses, training, consultancy and overheads.

BBC Children in Need - This grant is to cover core running costs for youth sessions and Play Therapy.

Ed De Nunzio Trust & Gosling Foundation - Grant received towards youth activities.

Langkelly Chase - This is an independent charitable foundation and network who collaborate with partners to change systems of injustice and oppression that result in the mental distress,violence and destitution of people subject to marginalisation in the UK. We work with others to shift patterns of perspective, power and participation. Langkelly have been funding a collaborative project which Door 84 and multiple other organisations have been a part of called 'Together with Young People'.

Williams Family Fund - This fund is a cooking skills project.

14 Analysis of net assets between funds

Unrestricted
Restricted
funds
funds
2024
2024
£
£
At 31 March 2024:
Current assets/(liabilities)
69,512
29,729
69,512
29,729		 Total
2024
£
99,241
99,241

15 Related party transactions

There were no disclosable related party transactions during the Period.