2023-12-31-accounts

			SORP
			fsfan!Iles
Summery	ofthe purposes of			The objects ofthe CIO are to relieve persons
the charity as set out		in its		resident in Storiington, Sullington, Thakeham,
governing	document			Ashington, Washington, West Chiltington and
				Cootham, and such other places as the charity
				trustees may from time to time determine (the
				area ofoperation) who are in conditions of
				need hardshi and distress.
Summary activities	ofthe main in relation tothose		Para 1.17and iie '	The aim ofthe scheme isto assist those residing in the area ofoperation who require
purposes	forthe public			help with transport to healthcaie appointments
benefit, in particular,		the		by the provision ofa voluntary car service for
activities,	projects or			the transport ofsuch persons to and from
services identiTied in		the		appointments primarily within West Sussex.
accounts.
Statement	confirming		Pars 1.18	The Storrington Area Help Scheme trustees
whether the trustees		have		have regard tothe guidance issued by the
had regard tothe guidance				Charity Commission on public benefit
issued by	the Charity
Commission on public
benefit

			SORP
			rrdafanca
				SAHS is run entirely by volunteers, without
			Para 1.38	whom the scheme would not exist. The total
Contribution	made	by		number ofvolunteers at the end of2023 is42.
volunteers				The trustees are grateful fortheir valuable
				contribution.
				There are no paid employees.
				OfHce Volunteers are the telephone link
				between dients requesting transport to
				healthcare appointments and an available
				driver.

At the end of2023there were 8regular office
volunteers and 2 new oNce volunteers
undergoing training.
Since becoming a CIO oNce volunteers
contributed in excess of288 hours oftheir own
time from 31"May to31"December 2023.
Df.note, office volunteer Janet Clarke reti're'
atthe end ofthe year after dedicating 23
years'-service1o the team. She began asa
driver, became ajoint oNce merdinator and
then retired as an oNce volunteer. The
trustees recognised her valuable long term
contribution and commitment with afarewell
lunch.
'
Volunteer Driveta, using their own vehicles,
gave their time to provide transpod for484
journeys totalling 8172miles to healthcare
appointments. Cover was provided seven days aweek. At the end of2023there were 32
volunteer drivers.
Itwas noted by the trustees that there were
some occasions where drivers went above
and beyond the call ofduty to assist clients
with early morning or late evening runs and
waiting for cfients when appointments went
over the normal two hour wait limit.
During the period ofthis report SAHS lost4
drivers and recruited 2more.
Ofnote, volunteer driver lan Dyke retired'in
August 2023atter 16years service tothe
organisation including time spent asa driver,
in the oNce and asjoint co-ordinator. Ian
received atoken ofappreciation from the
trustees for his valuable contribution to SAHS
Trustees.
On 31"May 2023 SAHS was regiitered as a
Foundation Charitable Incorporated
Organisation (CIO) with a new constitution.
In the months leading up to the 31"May 2023
the trustees commenced a review of
governance and sought legal advice and
assistance from Shakespeare Mariineau
Solicitors. Their Head ofCharities Catherine
Rustomji carefully guided the trustees through
the process of registering SAHS as a
Foundation CIO with the Charity Commission.
The aftermath of becoming a CIO led toa
flurry ofactivity to improve governance
rocedures as follows.

					~ DBSchecks for all volunteers
					completed successfully.
					~ Insurance cover reviewed and
					updated.
					~ A new Bank Account organised.
					~ New policy documents for Office Staff,
					Volunteer Drivers and Recruiting
					Volunteers were produced and
					distributed.
					~ GDPR statements included in afi
					applications
					~ Recommended passenger donations
					reviewed and updated.
					~ Development ofa SAHS website
					commenced.
					In addition to this additional work the truslees
					continued to monitor the day to day running		of
					the scheme with regular meetings in July,
					Au'gust, September &November 2023.
					On 26e September 2023the number of
					trustees increased from 6to7(the maximum
					number required by the new constitution)
					when Paulette Roper, a valued olfice
					volunteer was formall a inted.
Achieve	men	ts	and Performance
					The main achievement ofSAHS has been		its
					continued contribution tothe social well being
					ofthe local community by providing an
Summary ofthe main achievements ofthe charity,				Para 120	invaluable transportation service for local residents who have no access to transport	of
identifying	the	dfiference the			their own, are mostly elderly and live in a rural
charity's work		has made to			area with very limited public transport options.
the orcumslances			ofits		Our operation has enabled them to attend	a
beneficiaries and			any wider		wide range ofhealthcare appointments
benefits to society as a					primarily within West Sussex.
whole.
					The journeys undertaken by our volunteer
					drivers also provide a valuable opportunity	for
					those living on their own to experience social
					engagement and benefit from the stimulation
					this can give.
					Performance
					At the end of2023there were 280
					beneficiaries registered with SAHS. A number
					ofthese beneficiaries had multiple needs
					requiring transportation to various healthcare
					facilities around West Sussex. Others having
					on oin treatment, uired re at 'ou	s	to

the same healthcare facilities and there were
many requests forsingle appointments.
In total the oflice volunteers handled ISO
booldng requests.
32ofthese requests were cancelled asa
result ofthe clients' appointment being
cancelled by the healthcare organisation,
some ofthem due to industrial action by the
docto%.
90were cancelled by the client due to
sickness orhad made alternative transpod
arrangements.
There were 9journeys that olfice volunteers
were unable to find drivers for. Itwas noted
that this mainly occurred during summer
holiday times.
Asa result atotal of494journeys were
undertaken during the period ofthis report.
Clients frequently verbally express to oNce
volunteers and drivers their appreciation and
gratitude forthe setvtce SAHS provides.
Kings Awad fior Voluntary Service (KAVS)
In September2023SAHS was formafiy .
nominated forthe Kings Award forVoluntary
Service. Equivalent toan MBE, KAVS isthe
highest Award given to local voluntary groups
Irithe UK, and they are awarded for life.
The nominafion was submitted by one of our
cfients who often uses the servides ofthe
Scheme and was supported by wonderful
letters ofrecommendafion from'two other
tegular clients. In November 2023SAHS was
advised we were eligible for oonsideration and
that an assessment process would commence
early in 2024.
The award process isa lengthy one with
results not known until November 2024. No
matter the outcome it is an honour for SAHS
to be considered forthis award.

Review of	the charity's	the charity's	the charity's	Para 121	BAHS h'a's an annual income under f25,000
finandal j3oslfion althe end					and Istheret'ore below the threshold that
ofthe period					requires independent examinaaon ofIts
					accounts. (Chsritlss Act20f1as amended
					fefea)
					This period talal funds received were
					,f7,3283% The.main.source ofincome came
					from donations made by beneficianes in
					respect ofjourneys undertaken on,their behalf,
					a donation from atrust and a small amount of
					Interest from the savings account.
					Total expenses amounted tof$,5$1.87These
					were mileage expenses paid, atthe
					government prescribed rate, to drivers plus
					oNce rent, telephone bill, insurance premiums,
					DBSchecks, other sundries and aone off
					consultancy feefor registering asa CIO
					The balance ofincome over expenditure came
					toa deficit of - f2,285M.
					It is important to note that itwas the one olf
					consultancy fee forservices provided by
					Shakespeare Martineau solicitors amounting
					tof2,810Mthat led toa deficit of income
					over expenditure. Without this cost.income
					over expenditure amounts'd toa surplus of
					f644.$5.The cost ofthe consultancy fee was.
					covered by reserves from the SAHS savings
					account.
Statement explaining the policy for holding reserves					SAHS old current account, from prior to becoming a CIO on 31"May 2023, is in the
stating why	they are held				process ofbeing wound down and will be
					closed in early 2024.Once this occurs SAHS
					will have two accounts with Bardays Bank.
					1.An everyday business account used forthe
					deposit ofdonations and payment of
					expenses, oNce rent, bills, etc.
					2.A savings account to which excess funds
					from the business account are transferred and
					kept in reserve for additional expenses e.g.
					consultan fees and le al advice.
Amount of	reserves held				f13,060.$8as at 31December 2023.
Explanation		ofany		Para 123	Currently there are no financial uncertainties.
uncertainties		about the			SAHS maintains a healthy balance in its bank
charity continuing			asagoing		accounts and is in asound financial position. .
concern

Additional Information	(optionaiI	(optionaiI
You choose toInclude further alabsments			where rebevant about
A description ofthe.ptincipal		,The charily isable tomeet the current demand
risks facing the charity		„	from beneliciarles but a reduction in the
			number ofvolurrlaers (oiftce staff and/or
			drivers would elfect the charities ellicien
Structure, Governance		and Iiwanagement
Descrtption ofcharity's
trusts:
Type ofgoverning document ;;rest daao, r I chanc(:		Pere 1.25	Constitution adopted 31"May 2023
Hcw is the charity		Pere 125	Foundation Charilable Incorporated
constituted?			Organisation
ta g.tnincorporata;I
associatton, CIC: t
Trustee selection methods			Apart from the first charity trustees, every
induding details ofany			trustee must be appointed foraterm of	three
consbtutional, provisions ebection to post orname	e.g. of		years bya resolubon passed ata properly convened meebng ofthe charity trustees.
any person or body entitled			ln selecting individuals for appointment	as
to appoint one ormore			charity trustees, the charity trustees must have
trustees			regard tothe skills, knowledge and experience
			needed forthe elfecbve adminssrrtion ofthe
			CIO
Addlthnal Inf'ormatton	(opthnaiI
You ma choose to indude further statements			where relevant about
Policies and procedures		Pere 1.51	New trustees are directed to
adopted forthe inducbon			~ The Charity Commissions Public
and training oftrustees			Beneitt Documents on the CC's
			website.
			~ The Essen5al Trustee, what you	need
			to know, what you need todo.(CC3) found on the CC's website.
			~ The Storrington Area Help Scheme
			Constitution.
			~ Aco ofthe latest accounts.
Relationship with any		Pere 1.51	Storrington Area Help Scheme isa member of
related parlies			the Chanctonbury Community Transport
			Forum. This isagroup oflike-minded
			organisagons set up through the Primary Care
			Network offour keel GP surgeries at
			Billingshurst, Stomngton, Henfield and
			Steyning. The forum meets once aquarter to
			share best and information.

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