## ## ## ||||SORP|| |---|---|---|---|---| ||||fsfan!Iles|| |Summery|ofthe purposes of|||The objects ofthe CIO are to relieve persons| |the charity as set out||in its||resident
in Storiington,
Sullington,
Thakeham,| |governing|document|||Ashington,
Washington,
West Chiltington
and| |||||Cootham, and such other places as the charity| |||||trustees may from time to time determine
(the| |||||area ofoperation)
who are in conditions of| |||||need
hardshi
and distress.| |Summary
activities|ofthe main
in relation tothose||Para 1.17and
iie
'|The aim ofthe scheme isto assist those
residing
in the area ofoperation
who require| |purposes|forthe public|||help with transport to healthcaie
appointments| |benefit,
in particular,||the||by the provision ofa voluntary car service for| |activities,|projects or|||the transport ofsuch persons to and from| |services identiTied
in||the||appointments
primarily
within West Sussex.| |accounts.||||| |Statement|confirming||Pars 1.18|The Storrington
Area Help Scheme trustees| |whether the trustees||have||have regard tothe guidance issued by the| |had regard tothe guidance||||Charity Commission
on public benefit| |issued by|the Charity|||| |Commission
on public||||| |benefit||||| ## ||||SORP|| |---|---|---|---|---| ||||rrdafanca|| |||||SAHS is run entirely by volunteers,
without| ||||Para 1.38|whom the scheme would not exist. The total| |Contribution|made|by||number ofvolunteers
at the end of2023 is42.| |volunteers||||The trustees are grateful fortheir valuable| |||||contribution.| |||||There are no paid employees.| |||||OfHce Volunteers
are the telephone
link| |||||between dients requesting
transport to| |||||healthcare
appointments
and an available| |||||driver.| |At the end of2023there were 8regular office| |---| |volunteers
and 2 new oNce volunteers| |undergoing
training.| |Since becoming a CIO oNce volunteers| |contributed
in excess of288 hours oftheir own| |time from 31"May to31"December 2023.| |Df.note, office volunteer Janet Clarke reti're'| |atthe end ofthe year after dedicating 23| |years'-service1o
the team. She began asa| |driver, became ajoint oNce merdinator
and| |then retired as an oNce volunteer. The| |trustees recognised
her valuable
long term| |contribution
and commitment
with afarewell| |lunch.| |'| |Volunteer
Driveta, using their own vehicles,| |gave their time to provide transpod
for484| |journeys
totalling 8172miles to healthcare| |appointments.
Cover was provided seven
days aweek. At the end of2023there were 32| |volunteer
drivers.| |Itwas noted by the trustees that there were| |some occasions where drivers went above| |and beyond the call ofduty to assist clients| |with early morning
or late evening
runs and| |waiting for cfients when appointments
went| |over the normal two hour wait limit.| |During the period ofthis report SAHS lost4| |drivers and recruited 2more.| |Ofnote, volunteer
driver lan Dyke retired'in| |August 2023atter 16years service tothe| |organisation
including
time spent asa driver,| |in the oNce and asjoint co-ordinator.
Ian| |received atoken ofappreciation
from the| |trustees for his valuable
contribution
to SAHS| |Trustees.| |On 31"May 2023 SAHS was regiitered as a| |Foundation
Charitable
Incorporated| |Organisation
(CIO) with a new constitution.| |In the months
leading
up to the 31"May 2023| |the trustees commenced a review of| |governance
and sought legal advice and| |assistance from Shakespeare
Mariineau| |Solicitors. Their Head ofCharities Catherine| |Rustomji carefully guided the trustees through| |the process of registering
SAHS as a| |Foundation
CIO with the Charity Commission.| |The aftermath
of becoming a CIO led toa| |flurry ofactivity to improve governance| |rocedures as follows.| ||||||~
DBSchecks for all volunteers||| |---|---|---|---|---|---|---|---| ||||||completed
successfully.||| ||||||~
Insurance cover reviewed and||| ||||||updated.||| ||||||~
A new Bank Account organised.||| ||||||~
New policy documents
for Office Staff,||| ||||||Volunteer
Drivers and Recruiting||| ||||||Volunteers
were produced
and||| ||||||distributed.||| ||||||~
GDPR statements
included
in afi||| ||||||applications||| ||||||~
Recommended
passenger
donations||| ||||||reviewed and updated.||| ||||||~
Development
ofa SAHS website||| ||||||commenced.||| ||||||In addition to this additional
work the truslees||| ||||||continued to monitor the day to day running||of| ||||||the scheme with regular meetings
in July,||| ||||||Au'gust,
September &November 2023.||| ||||||On 26e September 2023the number of||| ||||||trustees increased from 6to7(the maximum||| ||||||number
required
by the new constitution)||| ||||||when Paulette Roper, a valued olfice||| ||||||volunteer
was formall
a
inted.||| |Achieve|men|ts|and Performance||||| ||||||The main achievement ofSAHS has been||its| ||||||continued
contribution
tothe social well being||| ||||||ofthe local community
by providing
an||| |Summary
ofthe main
achievements
ofthe charity,||||Para 120|invaluable
transportation
service for local
residents
who have no access to transport|of|| |identifying|the|dfiference the|||their own, are mostly elderly and live in a rural||| |charity's work||has made to|||area with very limited public transport
options.||| |the orcumslances|||ofits||Our operation
has enabled them to attend|a|| |beneficiaries
and|||any wider||wide range ofhealthcare
appointments||| |benefits to society as a|||||primarily
within West Sussex.||| |whole.|||||||| ||||||The journeys
undertaken
by our volunteer||| ||||||drivers also provide a valuable
opportunity|for|| ||||||those living on their own to experience social||| ||||||engagement
and benefit from the stimulation||| ||||||this can give.||| ||||||Performance||| ||||||At the end of2023there were 280||| ||||||beneficiaries
registered
with SAHS. A number||| ||||||ofthese beneficiaries
had multiple needs||| ||||||requiring
transportation
to various healthcare||| ||||||facilities around West Sussex.
Others having||| ||||||on oin
treatment,
uired re
at 'ou|s|to| ## |the same healthcare
facilities and there were| |---| |many requests forsingle appointments.| |In total the oflice volunteers
handled ISO| |booldng requests.| |32ofthese requests were cancelled asa| |result ofthe clients' appointment
being| |cancelled
by the healthcare
organisation,| |some ofthem due to industrial
action by the| |docto%.| |90were cancelled by the client due to| |sickness orhad made alternative
transpod| |arrangements.| |There were 9journeys
that olfice volunteers| |were unable to find drivers for. Itwas noted| |that this mainly occurred during summer| |holiday times.| |Asa result atotal of494journeys
were| |undertaken
during the period ofthis report.| |Clients frequently
verbally express to oNce| |volunteers
and drivers their appreciation
and| |gratitude forthe setvtce SAHS provides.| |Kings Awad fior Voluntary Service (KAVS)| |In September2023SAHS
was formafiy
.| |nominated
forthe Kings Award forVoluntary| |Service. Equivalent toan MBE, KAVS isthe| |highest Award given to local voluntary
groups| |Irithe UK, and they are awarded for life.| |The nominafion
was submitted
by one of our| |cfients who often uses the servides ofthe| |Scheme and was supported
by wonderful| |letters ofrecommendafion
from'two
other| |tegular clients. In November 2023SAHS was| |advised we were eligible for oonsideration
and| |that an assessment
process would commence| |early in 2024.| |The award process isa lengthy one with| |results not known
until November 2024. No| |matter the outcome
it is an honour for SAHS| |to be considered forthis award.| ## |Review of|the charity's|the charity's|the charity's|Para 121|BAHS h'a's an annual income under f25,000| |---|---|---|---|---|---| |finandal
j3oslfion althe end|||||and Istheret'ore
below the threshold
that| |ofthe period|||||requires independent
examinaaon
ofIts| ||||||accounts. (Chsritlss Act20f1as amended| ||||||fefea)| ||||||This period talal funds received were| ||||||,f7,3283% The.main.source ofincome came| ||||||from donations
made by beneficianes
in| ||||||respect ofjourneys
undertaken
on,their behalf,| ||||||a donation
from atrust and a small amount of| ||||||Interest from the savings account.| ||||||Total expenses amounted
tof$,5$1.87These| ||||||were mileage expenses
paid, atthe| ||||||government
prescribed
rate, to drivers plus| ||||||oNce rent, telephone
bill, insurance
premiums,| ||||||DBSchecks, other sundries
and aone off| ||||||consultancy feefor registering asa CIO| ||||||The balance ofincome over expenditure
came| ||||||toa deficit of - f2,285M.| ||||||It is important to note that itwas the one olf| ||||||consultancy
fee forservices provided
by| ||||||Shakespeare
Martineau
solicitors amounting| ||||||tof2,810Mthat led toa deficit of income| ||||||over expenditure.
Without this cost.income| ||||||over expenditure
amounts'd
toa surplus of| ||||||f644.$5.The cost ofthe consultancy fee was.| ||||||covered by reserves from the SAHS savings| ||||||account.| |Statement
explaining
the
policy for holding reserves|||||SAHS old current account, from prior to
becoming a CIO on 31"May 2023, is in the| |stating why|they are held||||process ofbeing wound down and will be| ||||||closed in early 2024.Once this occurs SAHS| ||||||will have two accounts with Bardays Bank.| ||||||1.An everyday
business account used forthe| ||||||deposit ofdonations
and payment of| ||||||expenses, oNce rent, bills, etc.| ||||||2.A savings account to which excess funds| ||||||from the business account are transferred
and| ||||||kept in reserve for additional expenses e.g.| ||||||consultan
fees and le al advice.| |Amount of|reserves held||||f13,060.$8as at 31December 2023.| |Explanation||ofany||Para 123|Currently
there are no financial uncertainties.| |uncertainties||about the|||SAHS maintains a healthy balance
in its bank| |charity continuing|||asagoing||accounts and is in asound financial
position. .| |concern|||||| |Additional
Information|(optionaiI|(optionaiI||| |---|---|---|---|---| |You
choose toInclude further alabsments|||where rebevant about|| |A description ofthe.ptincipal||,The charily isable tomeet the current demand||| |risks facing the charity||„|from beneliciarles
but a reduction
in the|| ||||number ofvolurrlaers
(oiftce staff and/or|| ||||drivers
would elfect the charities ellicien|| |Structure, Governance||and Iiwanagement||| |Descrtption ofcharity's||||| |trusts:||||| |Type ofgoverning
document
;;rest daao, r
I chanc(:||Pere 1.25|Constitution
adopted 31"May 2023|| |Hcw is the charity||Pere 125|Foundation
Charilable
Incorporated|| |constituted?|||Organisation|| |ta g.tnincorporata;I||||| |associatton,
CIC: t||||| |Trustee selection methods|||Apart from the first charity trustees, every|| |induding
details ofany|||trustee must be appointed
foraterm of|three| |consbtutional, provisions
ebection to post orname|e.g.
of||years bya resolubon passed ata properly
convened
meebng ofthe charity trustees.|| |any person or body entitled|||ln selecting
individuals
for appointment|as| |to appoint one ormore|||charity trustees, the charity trustees must have|| |trustees|||regard tothe skills, knowledge
and experience|| ||||needed forthe elfecbve adminssrrtion
ofthe|| ||||CIO|| |Addlthnal
Inf'ormatton|(opthnaiI|||| |You ma
choose to indude further statements|||where relevant about|| |Policies and procedures||Pere 1.51|New trustees are directed to|| |adopted forthe inducbon|||~
The Charity Commissions
Public|| |and training oftrustees|||Beneitt Documents on the CC's|| ||||website.|| ||||~
The Essen5al Trustee, what you|need| ||||to know, what you need todo.(CC3)
found on the CC's website.|| ||||~
The Storrington
Area Help Scheme|| ||||Constitution.|| ||||~
Aco
ofthe latest accounts.|| |Relationship
with any||Pere 1.51|Storrington
Area Help Scheme isa member of|| |related parlies|||the Chanctonbury
Community
Transport|| ||||Forum. This isagroup oflike-minded|| ||||organisagons
set up through
the Primary Care|| ||||Network offour keel GP surgeries at|| ||||Billingshurst,
Stomngton,
Henfield and|| ||||Steyning. The forum meets once aquarter to|| ||||share best
and information.|| ## ## ## ## ## ## ## ||Cl|44||8|A|8||CO||8|m
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