Trustees’ Annual Report for the period
From 31/05/2023 To 31/03/2024
Charity name: Ethnic Food Bank
Charity registration number: 1203329
Objectives and Activities
| SORP reference |
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|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The charity’s purpose is to relieve fnancial hardship among individuals in Bedford by: 1. Providing emergency food supplies tailored to ethnic communites. 2. Signpostng benefciaries to relevant informaton and advisoryservices. |
| Summary of the main actvites in relaton to those purposes for the public beneft, in partcular, the actvites, projects or services identfed in the accounts. |
Para 1.17 and 1.19 |
Over 90 organisatons registered as referral partners within the past year, demonstratng a growing network of support. Benefciaries receive not only food parcels but also advice from an on-site Citzens Advice representatve, enabling them to navigate fnancial difcultes more efectvely. Grant funding has provided stability, ensuring sufcient resources to procure ethnic food during periods of low donatons. Awareness and fundraising eforts included partcipaton in community events such as Eid Festval and the Bedford River Festval. |
| Statement confrming whether the trustees have had regard to the guidance issued by the Charity Commission on public beneft |
Para 1.18 | The trustees confrm that they have had due regard to the Charity Commission’s guidance on public beneft and remain commited to ensuring the charity’s actvites align with its stated objectves. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference |
||
|---|---|---|
| Policy on grant making | Para 1.38 | Not applicable |
| Policy on social investment including program related investment |
Para 1.38 | Not applicable |
|---|---|---|
| Contributon made by volunteers |
Para 1.38 | Volunteers play a vital role in: Collectng and sortng food donatons. Assembling and distributng food parcels. Assistng benefciaries with carrying heavy parcels. Supportng fundraising initatves |
| Other | Not applicable |
Achievements and Performance
| SORP reference |
||
|---|---|---|
| Summary of the main achievements of the charity, identfying the diference the charity’s work has made to the circumstances of its benefciaries and any wider benefts to society as a whole. |
Para 1.20 | 1,202 individuals received three meals a day for at least seven days each, totaling 25,664 meal parcels distributed across Bedfordshire. More informaton can be found on our website: htps://www.ethnicfoodbank.org . |
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectves set |
Para 1.41 | 1. Increasing Awareness – Ongoing eforts to enhance public knowledge about the Ethnic Food Bank’s services. 2. Collaboraton with Food Providers – Regular atendance at CVS food providers' meetngs, strengthening partnerships and knowledge-sharing. 3. Funding & Grant Management – Gained experience in grant applicatons,reportng,and tendering |
|---|---|---|
| processes. 4. Client Confdentality – Reinforced safeguarding principles, ensuring privacy when providing advisory support. A recent case involved a domestc violence survivor, who was signposted to appropriate support services without an immediate safeguarding concern. 5. Data-Driven Decision-Making – Improved monitoring of service uptake across diferent ethnic communites to address disparites. 6. Food Donatons – Despite outreach to major supermarkets, securing space for donaton boxes has been challenging. Further eforts will be made. 7. Youth Engagement – Bedford Academy’s Year 8 students selected the Ethnic Food Bank for a social acton project, which could potentally secure a £1,000 grant. |
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|---|---|---|
| Performance of fundraising actvites against objectves set |
Para 1.41 | Adequate funding has been secured to sustain operatons, with a plan to increase fundraising actvites. Future initatves will focus on community engagement and donor outreach. |
| Investment performance against objectves |
Para 1.41 | None |
| Other | None |
Financial Review
| Review of the charity’s fnancial positon at the end of theperiod |
Para 1.21 | The charity’s annual accounts will be independently reviewed and fled by an accountant. |
|---|---|---|
| Statement explaining the policy for holding reserves statng why they are held |
Para 1.22 | All the grants received are used as per the applicaton and mid and fnal grant reports are sent before the deadlines. Funds are reserved primarily for food procurement if grant funding is exhausted. |
| Amount of reserves held | Para 1.22 | Around £5000 |
| Reasons for holding zero reserves |
Para 1.22 | Not applicable |
| Details of fund materially in defcit |
Para 1.24 | None |
| Explanaton of any uncertaintes about the charity contnuingas agoingconcern |
Para 1.23 | There are no uncertaintes afectng the charity’s ability to contnue as a going concern. |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Grants from organisatons such as BLCF, Harpur Trust, and Bedford Borough Council. Fundraising eforts through: A JustGiving page. Public engagement at Eid Festval and Bedford River Festval. |
|---|---|---|
| Investment policy and objectves including any social investment policy adopted |
Para 1.46 | Not applicable. |
| A descripton of the principal risks facing the charity |
Para 1.46 | Limited storage space remains a challenge; however, the charity is in the process of acquiring a Portacabin through BPHA. |
| Other | None |
Structure, Governance and Management
| Descripton of charity’s trusts: | ||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | The charity operates as a Charitable Incorporated Organisaton (CIO). |
| How is the charity consttuted? (e.g unincorporated associaton,CIO) |
Para 1.25 | The charity operates as a Charitable Incorporated Organisaton (CIO). |
| Trustee selecton methods including details of any consttutonal provisions e.g. electon to post or name of any person or body enttled to appoint one or more trustees |
Para 1.25 | Trustees are appointed based on discussions and board decisions. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the inducton and training of trustees |
Para 1.51 | New trustees receive a comprehensive document outlining their roles and responsibilites, enabling them to make an informed decision before appointment. |
|---|---|---|
| The charity’s organisatonal structure and any wider network with which the charity works |
Para 1.51 | The charity is governed by a Chair and Board of Trustees. Major decisions are made collectvely at trustee meetngs. |
| Relatonship with any related partes |
Para 1.51 | Dr Nadeem Mazi-Kotwal and Dr Minaz Mazi- Kotwal are husband and wife. |
| Other | None |
Reference and Administrative details
| Charityname | Ethnic Food Bank |
|---|---|
| Other name the charityuses | None |
| Registered charitynumber | 1203329 |
| Charity’s principal address | 130 Ashmead road Bedford MK41 7FD |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 |
Trustee name | Ofce (if any) | Dates acted if not for wholeyear |
Name of person (or body) enttled to appoint trustee(if any) |
|---|---|---|---|---|
| Dr Minaz Mazi- Kotwal |
31/05/2023 | Ongoing | Ethnic Food bank founding members |
|
| Dr Nadeem Mazi- Kotwal |
31/05/2023 | Ongoing | Ethnic Food bank founding members |
|
| Ms Rumina Begum | 31/05/2023 | Ongoing | Ethnic Food bank founding members |
|
| Mrs Lila Begum | 31/05/2023 | 17/01/2024 | Ethnic Food bank founding members |
|
| Dr Baljit Kaur Upadhyay |
31/05/2023 | Ongoing | Ethnic Food bank founding members |
|
| Mrs Manasi Deshpande |
31/05/2023 | Ongoing | Ethnic Food bank founding members |
|
| Mrs Ralley Rahman | 31/05/2023 | Ongoing | Ethnic Food bank founding members |
|
| Mrs Esther McNeil | 31/05/2023 | Ongoing | Ethnic Food bank founding members |
|
| Mrs Nesreen Akhtar | 31/05/2023 | Ongoing | Ethnic Food bank founding members |
|
| Ms Zofa Brady | 17/3/2024 | Ongoing | Ethnic Food bank founding members |
|
Corporate trustees – names of the directors at the date the report was approved
Director name Dr Minaz Mazi-Kotwal Dr Nadeem Mazi-Kotwal Ms Rumina Begum
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for whole
year
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Funds held as custodian trustees on behalf of others
Description of the assets held None
in this capacity Name and objects of the charity on whose behalf the None assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation None of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Dr Minaz Mazi-Kotwal
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Not applicable
Other optional information
Not applicable
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Dr Minaz Mazi-Kotwal Position (eg Secretary, Chair, Chair and Trustee etc) Date 31/01/2025
Ethnic Food Bank 1203329 Receipts and payments accounts CC16a For the period 31-May-23 31-Mar-24 To from
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Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Donations 4,639 - 4,639 -
Grants 5,000 13,199 - 18,199 -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
13,199 - 22,838 -
AR) [ 9,639 ]
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 9,639 13,199 - 22,838 -
A3 Payments
Direct Expense - 4,836 - 4,836 -
Insurance - 206 - 206 -
Mobile - 78 - 78 -
Stationary - 85 - 85 -
Rent - - - - -
R&M - 1,900 - 1,900 -
- - - - -
- - - - -
- - - - -
Sub total [ - ] 7,105 - 7,105 -
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments [ - ] 7,105 - 7,105 -
Net of receipts/(payments) 9,639 6,094 - 15,733 -
A5 Transfers between funds - - - - -
A6 Cash funds last year end - - - - -
Cash funds this year end 9,639 6,094 - 15,733 -
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CCXX R1 accounts (SS)
31/01/2025
1
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds CCXX R2 accounts (SS) |
Details Details Total cash funds (agree balances with receipts and payments account(s)) Current Account Details Details Details Signature 2 |
Unrestricted funds Restricted funds to nearest £ to nearest £ 9,639 6,094 - - - - 9,639 6,094 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Dr Minaz Mazi-Kotwal Dr Nadeem Mazi-Kotwal |
Endowment funds to nearest £ - - - - OK Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval 31/01/2025 31/01/2025 |
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