## **Trustees’ Annual Report for the period**
## **From 31/05/2023 To 31/03/2024**
## **Charity name: Ethnic Food Bank**
## **Charity registration number: 1203329**
## **Objectives and Activities**
||SORP
reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The charity’s purpose is to relieve fnancial
hardship among individuals in Bedford by:
1. Providing emergency food supplies tailored
to ethnic communites.
2. Signpostng benefciaries to relevant
informaton and advisoryservices.|
|Summary of the main actvites
in relaton to those purposes
for the public beneft, in
partcular, the actvites,
projects or services identfed
in the accounts.|Para 1.17 and
1.19|
Over 90 organisatons registered as
referral partners within the past year,
demonstratng a growing network of
support.
Benefciaries receive not only food
parcels but also advice from an on-site
Citzens Advice representatve,
enabling them to navigate fnancial
difcultes more efectvely.
Grant funding has provided stability,
ensuring sufcient resources to
procure ethnic food during periods of
low donatons.
Awareness and fundraising eforts
included partcipaton in community
events such as Eid Festval and the
Bedford River Festval.|
|Statement confrming whether
the trustees have had regard
to the guidance issued by the
Charity Commission on public
beneft|Para 1.18|The trustees confrm that they have had due
regard to the Charity Commission’s guidance
on public beneft and remain commited to
ensuring the charity’s actvites align with its
stated objectves.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
||SORP
reference||
|---|---|---|
|Policy on grant making|Para 1.38|Not applicable|
|Policy on social investment
including program related
investment|Para 1.38|Not applicable|
|---|---|---|
|Contributon made by
volunteers|Para 1.38|Volunteers play a vital role in:
Collectng and sortng food donatons.
Assembling and distributng food
parcels.
Assistng benefciaries with carrying
heavy parcels.
Supportng fundraising initatves|
|Other||Not applicable|
## **Achievements and Performance**
||SORP
reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identfying the diference the
charity’s work has made to
the circumstances of its
benefciaries and any wider
benefts to society as a whole.|Para 1.20|
1,202 individuals received three meals a
day for at least seven days each,
totaling 25,664 meal parcels distributed
across Bedfordshire.
More informaton can be found on our
website:
htps://www.ethnicfoodbank.org
.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Achievements against
objectves set|Para 1.41|1.
Increasing Awareness – Ongoing eforts
to enhance public knowledge about the
Ethnic Food Bank’s services.
2.
Collaboraton with Food Providers –
Regular atendance at CVS food
providers' meetngs, strengthening
partnerships and knowledge-sharing.
3.
Funding & Grant Management –
Gained experience in grant
applicatons,reportng,and tendering|
|---|---|---|
|||processes.
4.
Client Confdentality – Reinforced
safeguarding principles, ensuring
privacy when providing advisory
support. A recent case involved a
domestc violence survivor, who was
signposted to appropriate support
services without an immediate
safeguarding concern.
5.
Data-Driven Decision-Making –
Improved monitoring of service uptake
across diferent ethnic communites to
address disparites.
6.
Food Donatons – Despite outreach to
major supermarkets, securing space for
donaton boxes has been challenging.
Further eforts will be made.
7.
Youth Engagement – Bedford
Academy’s Year 8 students selected the
Ethnic Food Bank for a social acton
project, which could potentally secure
a £1,000 grant.|
|---|---|---|
|Performance of fundraising
actvites against objectves set|Para 1.41|Adequate funding has been secured to sustain
operatons, with a plan to increase fundraising
actvites.
Future initatves will focus on community
engagement and donor outreach.|
|Investment performance
against objectves|Para 1.41|None|
|Other||None|
**Financial Review**
|Review of the charity’s
fnancial positon at the end of
theperiod|Para 1.21|The charity’s annual accounts will be
independently reviewed and fled by an
accountant.|
|---|---|---|
|Statement explaining the
policy for holding reserves
statng why they are held|Para 1.22|All the grants received are used as per the
applicaton and mid and fnal grant reports are
sent before the deadlines.
Funds are reserved primarily for food
procurement if grant funding is exhausted.|
|Amount of reserves held|Para 1.22|Around £5000|
|Reasons for holding zero
reserves|Para 1.22|Not applicable|
|Details of fund materially in
defcit|Para 1.24|None|
|Explanaton of any
uncertaintes about the charity
contnuingas agoingconcern|Para 1.23|There are no uncertaintes afectng the
charity’s ability to contnue as a going concern.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|The charity’s principal sources
of funds (including any
fundraising)|Para 1.47|Grants from organisatons such as BLCF, Harpur
Trust, and Bedford Borough Council.
Fundraising eforts through:
A JustGiving page.
Public engagement at Eid Festval and
Bedford River Festval.|
|---|---|---|
|Investment policy and
objectves including any social
investment policy adopted|Para 1.46|Not applicable.|
|A descripton of the principal
risks facing the charity|Para 1.46|Limited storage space remains a challenge;
however, the charity is in the process of
acquiring a Portacabin through BPHA.|
|Other||None|
**Structure, Governance and Management**
|Descripton of charity’s trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|The charity operates as a Charitable
Incorporated Organisaton (CIO).|
|How is the charity consttuted?
(e.g unincorporated
associaton,CIO)|Para 1.25|The charity operates as a Charitable
Incorporated Organisaton (CIO).|
|Trustee selecton methods
including details of any
consttutonal provisions e.g.
electon to post or name of any
person or body enttled to
appoint one or more trustees|Para 1.25|Trustees are appointed based on discussions
and board decisions.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the inducton and
training of trustees|Para 1.51|New trustees receive a comprehensive
document outlining their roles and
responsibilites, enabling them to make an
informed decision before appointment.|
|---|---|---|
|The charity’s organisatonal
structure and any wider
network with which the charity
works|Para 1.51|The charity is governed by a Chair and Board of
Trustees.
Major decisions are made collectvely at
trustee meetngs.|
|Relatonship with any related
partes|Para 1.51|Dr Nadeem Mazi-Kotwal and Dr Minaz Mazi-
Kotwal are husband and wife.|
|Other||None|
## **Reference and Administrative details**
|Charityname|Ethnic Food Bank|
|---|---|
|Other name the charityuses|None|
|Registered charitynumber|1203329|
|Charity’s principal address|130 Ashmead road
Bedford
MK41 7FD|
|||
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10|Trustee name|Ofce (if any)|Dates acted if not
for wholeyear|Name of person (or body) enttled
to appoint trustee(if any)|
|---|---|---|---|---|
||Dr Minaz Mazi-
Kotwal|31/05/2023|Ongoing|Ethnic Food bank founding
members|
||Dr Nadeem Mazi-
Kotwal|31/05/2023|Ongoing|Ethnic Food bank founding
members|
||Ms Rumina Begum|31/05/2023|Ongoing|Ethnic Food bank founding
members|
||Mrs Lila Begum|31/05/2023|17/01/2024|Ethnic Food bank founding
members|
||Dr Baljit Kaur
Upadhyay|31/05/2023|Ongoing|Ethnic Food bank founding
members|
||Mrs Manasi
Deshpande|31/05/2023|Ongoing|Ethnic Food bank founding
members|
||Mrs Ralley Rahman|31/05/2023|Ongoing|Ethnic Food bank founding
members|
||Mrs Esther McNeil|31/05/2023|Ongoing|Ethnic Food bank founding
members|
||Mrs Nesreen Akhtar|31/05/2023|Ongoing|Ethnic Food bank founding
members|
||Ms Zofa Brady|17/3/2024|Ongoing|Ethnic Food bank founding
members|
||||||
**Corporate trustees – names of the directors at the date the report was approved**
Director name Dr Minaz Mazi-Kotwal Dr Nadeem Mazi-Kotwal Ms Rumina Begum
**Name of trustees holding title to property belonging to the charity**
**----- Start of picture text -----**
Trustee name Dates acted if not for whole
year
**----- End of picture text -----**
**Funds held as custodian trustees on behalf of others**
Description of the assets held None
in this capacity Name and objects of the charity on whose behalf the None assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation None of such assets from the charity’s own assets
## **Additional information (optional)**
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Dr Minaz Mazi-Kotwal
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**Not applicable**
## **Other optional information**
## **Not applicable**
**Declarations**
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Dr Minaz Mazi-Kotwal Position (eg Secretary, Chair, Chair and Trustee etc) Date 31/01/2025
**Ethnic Food Bank 1203329 Receipts and payments accounts CC16a For the period** 31-May-23 31-Mar-24 **To from**
**----- Start of picture text -----**
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Donations 4,639 - 4,639 -
Grants 5,000 13,199 - 18,199 -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
13,199 - 22,838 -
AR) [ 9,639 ]
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 9,639 13,199 - 22,838 -
A3 Payments
Direct Expense - 4,836 - 4,836 -
Insurance - 206 - 206 -
Mobile - 78 - 78 -
Stationary - 85 - 85 -
Rent - - - - -
R&M - 1,900 - 1,900 -
- - - - -
- - - - -
- - - - -
Sub total [ - ] 7,105 - 7,105 -
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments [ - ] 7,105 - 7,105 -
Net of receipts/(payments) 9,639 6,094 - 15,733 -
A5 Transfers between funds - - - - -
A6 Cash funds last year end - - - - -
Cash funds this year end 9,639 6,094 - 15,733 -
**----- End of picture text -----**
CCXX R1 accounts (SS)
31/01/2025
1
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**
CCXX R2 accounts (SS)|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Current Account
**Details**
**Details**
**Details**
Signature
2|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**9,639**
**6,094**
**-**
**-**
**-**
**-**
**9,639**
**6,094**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Dr Minaz Mazi-Kotwal
Dr Nadeem Mazi-Kotwal|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
OK
**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
31/01/2025
31/01/2025|
|---|---|---|---|