Trustees’ Annual Report for the period
From 1 April 2024 Period start date To 31 March 2025 Period end date
Charity name: Antrobus Village Hall CIO
Charity registration number: 1203301
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To establish and run a village hall and to promote for the benefit of the inhabitants of the Parish of Antrobus, Cheshire the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Numerous social events for the local community; private hire of the venue; ownership and letting of facilities for the community shop and tea room. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to guidance issued by the Charity Commission on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference N/a Para 1.38 Policy on grant making N/a Para 1.38 Policy on social investment including program related investment
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An extensive contribution is made by
Contribution made by Para 1.38 volunteers across all aspects of running and
volunteers maintaining the village hall and in ensuring
the successful running of the extensive
program of social events for the community.
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Achievements and Performance
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SORP reference
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| Achievements and Performance | Achievements and Performance | Achievements and Performance |
|---|---|---|
| SORP reference | ||
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The Village Hall acts as a facilitator for all the user beneficiaries. In addition to the regular bookings from local groups, the hall facilitates numerous events marking dates of national importance such as; The King’s Coronation Party, 80thAnniversary of D- Day, numerous parties to commemorate Queen Elizabeth II’s reign |
Additional information (optional) You may choose to include further statements where relevant about: n/a Achievements against Para 1.41 objectives set
| Achievements against objectives set |
Para 1.41 | n/a |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | n/a |
| Investment performance against objectives |
Para 1.41 | n/a |
| Other | n/a |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | See accounts |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Trustees agreed to ringfence 20% of existing funds, circa £45k, for the development of a permanent building for the Community Shop and Tea Room. |
| Amount of reserves held | Para 1.22 | See accounts |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | n/a |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | See accounts |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | n/a |
| A description of the principal risks facing the charity |
Para 1.46 | n/a |
| Other | n/a |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | CIO Foundation Constitution, based on the model constitution prepared by ACRE (Action with Communities in Rural England) and approved by the CC. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | The charity is constituted as a CIO The CIO was registered in July 2023 and on 1 October 2023 all property of the previous Antrobus Village hall (charity number 509779) was merged with this CIO in accordance with s.310(2) of the Charities Act 2011 |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | As per constitution |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | n/a |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | n/a |
| Relationship with any related parties |
Para 1.51 | n/a |
| Other | n/a |
Reference and Administrative details
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Charity name Antrobus Village Hall
Other name the charity uses n/a
Registered charity number 1203301
Charity’s principal address ANTROBUS VILLAGE HALL
SCHOOL LANE
ANTROBUS
NORTHWICH
CW9 6LB
Names of the charity trustees who manage the charity
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Heather Sutton Chairman All Trustees
2 Ann Dugdale Vice Chairman
3 Brian Taylor Treasurer
4 Karen Peploe Booking Secretary Appointed May 2024
5 Martyn Bracegirdle
6 Ernest Wright
7 Nicola Tratalos
8 Simon Batey Appointed May 2024
9 Ronald Mounfield Retired May 2024
10 Bryan Bane Retired May 2024
–
Corporate trustees names of the directors at the date the report was approved
Director name
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Names of the charity trustees who manage the charity
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser | ||
| Name of chief executive or names of senior staff members (Optional information) |
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Heather Sutton Full name(s) Heather Sutton Position (eg Secretary, Chair of the Trustees Chair, etc) Date 22 Jan 2025
Docusign Envelope ID: 5A093DD2-C759-4A61-B37E-0C0B64A7FE16
ANTROBUS VILLAGE HALL CIO UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
A registered charity in England and Wales No 1203301
Docusign Envelope ID: 5A093DD2-C759-4A61-B37E-0C0B64A7FE16
ANTROBUS VILLAGE HALL CIO
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
Page
-
1 Officers and Trustees Report
-
2 Independent Examiners Report
-
3 Income and expenditure account
-
4 Balance Sheet
-
5 Notes to the Financial Statements
A registered charity in England and Wales No 1203301
Docusign Envelope ID: 5A093DD2-C759-4A61-B37E-0C0B64A7FE16
ANTROBUS VILLAGE HALL CIO OFFICERS AND TRUSTEES REPORT FOR THE YEAR ENDED 31 MARCH 2025
Officers Serving During the Year
Chairman Heather Sutton Treasurer Brian Taylor Secretary Amanda Acton Vice Chairman Ann Dugdale
Charity Trustees Serving During the Year
Paul Martyn Bracegirdle Simon Batey Karen Peploe Heather Sutton Ernest Wright Brian Taylor Nicolas Tratalos Ann Dugdale
Structure, governance and history
Antrobus Village Hall is a CIO Foundation with a constitution based on the model constitution prepared by ACRE (Action with Communities in Rural England) and approved by the Charities Commission. In addition to the governing Trustees, the day-to-day running of the Village Hall is managed by a Management Committee under delegated powers, in line with the constitution.
The Village Hall constitution has objectives to establish and run a village hall and to promote facilities in the interests
social welfare, being a venue for village recreational and social events.
Antrobus Village Hall was established over 50 years ago and has been at the heart of the village and a thriving hub for community activities throughout the period since. In the 1970s a new building was erected and since then additional has been added. The Village Hall acts as a facilitator for many user beneficiaries and in addition to regular bookings many local groups, the Village Hall facilitates events marking dates of national importance such as The King’s Coronation Party, 80th Anniversary of D-Day and numerous parties to commemorate Queen Elizabeth II’s reign. An extensive contribution is made by volunteers across all aspects of running and maintaining the village hall and in the successful running of successful running of the extensive program of social events for the community.
The Antrobus Village Hall CIO was registered in July 2023 and on 1 October 2023 all property of the previous Village hall (charity number 509779) was merged with this CIO in accordance with s.310(2) of the Charities Act 2011.
Review of the Year
Throughout the period The Committee has continued to provide, maintain and improve facilities at the Village Hall.
Initial planning work was undertaken for building improvements, with substantial funds raised at the auction night to fund the project.
A registered charity in England and Wales No 1203301
1
Docusign Envelope ID: 5A093DD2-C759-4A61-B37E-0C0B64A7FE16
ANTROBUS VILLAGE HALL CIO INDEPENDENT EXAMINERS REPORT FOR THE YEAR ENDED 31 MARCH 2025
Independent Examiner's Report on the Accounts
Report to the trustees and members for Antrobus Village Hall CIO, Charity number 509779 on the accounts as detailed on pages 1 to 5 for the period ending 31 March 2025.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 and that an independent examination is needed. It is my responsibility to:
-
examine the accounts under section 145 of the Charities Act,
-
follow the procedures laid down in the General Directions given by the Charity Commission (under section 45(5)(b) of the Charities Act), and
-
state whether particular matters have come to my attention.
Basis of independent examiner's statement
My examination was carried out in accordance with General directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with the records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the below.
Independent examiner's statement
In the course of my examination, no matter has come to my attention:
-
(1) which gives me reasonable cause to believe that in, any material respect, the requirements:
-
to keep accounting records in accordance with section 130 of the Charities Act,
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act have not been met; or
-
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
12-11-2025
Signed: ………………………Date: ……………………………
MURRAY SMITH LLP
Murray Smith LLP Chartered Accountants Darland House 44 Winnington Hill Northwich Cheshire CW8 1AU
A registered charity in England and Wales No 1203301
2
Docusign Envelope ID: 5A093DD2-C759-4A61-B37E-0C0B64A7FE16
ANTROBUS VILLAGE HALL CIO PROFIT AND LOSS ACCOUNT FOR THE YEAR ENDED 31 MARCH 2025
The CIO was registered in July 2023 and on 1 October 2023 all property and operations of the previous Antrobus Village hall (charity number 509779) were merged with this CIO in accordance with s310(2) of the Charities Act 2011. The financial results of the prior periods are shown below to provide a full picture of the financial performance of this CIO (Antrobus Village Hall) which has continued to operate without interruption under the same objects and in the same way as the previous entity.
| Incoming Resources From generated funds Investment income Donations Feed in tariff & Wayleave From charitable activities Hire of hall Indoor Bowling Bar Sales Tea rooms Events Auction Total Incoming Resources Bar purchases Tea room expenses Caretaker & cleaner Heating oil & gas Electricity Water rates Refuse collection Insurance Maintenance Licences Honoraria steward and bar assistant Event expenses Sundry Expenses World pay fees Donations Total Resources Expended (Deficit)/Surplus of Income over |
Year to: 31 March 2025 3,052 14,532 - 17,584 13,239 2,076 27,353 7,296 16,155 25,080 91,199 108,783 17,901 1,911 2,892 2,150 6,356 344 4,821 2,859 6,517 1,264 9,500 877 595 147 3,393 61,527 47,256 |
Year to: 30 September 2023 31 March 2024 31 March 2024 625 2,083 2,708 5,992 4,331 10,323 - 427 427 6,617 6,841 13,458 10,203 10,139 20,342 1,000 1,290 2,290 13,097 15,597 28,694 3,648 3,648 7,296 960 5,447 6,407 - - - 28,908 36,121 65,029 35,525 42,962 78,487 11,523 10,625 22,148 1,041 448 1,489 2,326 3,368 5,694 72 3,560 3,632 3,212 3,207 6,419 30 20 50 1,661 1,821 3,482 2,857 - 2,857 314 1,971 2,285 60 1,089 1,149 6,234 4,500 10,734 55 1,937 1,992 2,109 359 2,468 527 126 653 5,154 7,188 12,342 37,175 40,219 77,394 (1,650) 2,743 1,093 6 months to: |
|---|---|---|
A registered charity in England and Wales No 1203301
3
Docusign Envelope ID: 5A093DD2-C759-4A61-B37E-0C0B64A7FE16
ANTROBUS VILLAGE HALL CIO BALANCE SHEET AS AT 31 MARCH 2025
| FIXED AND CURRENT ASSETS Land Building work Cash in hand Stock Cash at bank: Current account Deposit account Reserve account Building account Bar account Ukraine account FINANCED BY: General Reserves Brought Forward Surplus/(Deficit) of income over expenditure Treasurer Date Brian Taylor |
As at 31 March 2025 40,179 8,222 3,159 2,638 1,943 101,271 4,416 42,643 13,430 - 217,901 170,645 47,256 217,901 12-11-2025 |
As at 31 March 2024 40,179 - 3,894 3,368 2,496 91,312 10,044 - 17,062 2,290 170,645 169,552 1,093 170,645 |
|---|---|---|
A registered charity in England and Wales No 1203301
4
Docusign Envelope ID: 5A093DD2-C759-4A61-B37E-0C0B64A7FE16
ANTROBUS VILLAGE HALL CIO NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
| 1 Investment income Bank interest 2 Events income Supper and breakfast club, curry and pie nights Pantomine Valentines ball Others 3 Maintenance New bowls and plates Electrical work Plumber Spatial TV Expenses less than £500 5 Donations Ukranian charity 6 Building works Planning Ecology |
2025 2024 £ £ 3,052 2,708 4,420 6,407 2,422 - 5,690 - 3,624 - 16,156 6,407 - 721 - 572 1,400 - 945 - 4,172 992 6,517 2,285 3,393 12,342 6,494 - 1,728 - 8,222 - |
|---|---|
A registered charity in England and Wales No 1203301
5
Docusign Envelope ID: 5A093DD2-C759-4A61-B37E-0C0B64A7FE16
ANTROBUS VILLAGE HALL CIO UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
A registered charity in England and Wales No 1203301
Docusign Envelope ID: 5A093DD2-C759-4A61-B37E-0C0B64A7FE16
ANTROBUS VILLAGE HALL CIO
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
Page
-
1 Officers and Trustees Report
-
2 Independent Examiners Report
-
3 Income and expenditure account
-
4 Balance Sheet
-
5 Notes to the Financial Statements
A registered charity in England and Wales No 1203301
Docusign Envelope ID: 5A093DD2-C759-4A61-B37E-0C0B64A7FE16
ANTROBUS VILLAGE HALL CIO OFFICERS AND TRUSTEES REPORT FOR THE YEAR ENDED 31 MARCH 2025
Officers Serving During the Year
Chairman Heather Sutton Treasurer Brian Taylor Secretary Amanda Acton Vice Chairman Ann Dugdale
Charity Trustees Serving During the Year
Paul Martyn Bracegirdle Simon Batey Karen Peploe Heather Sutton Ernest Wright Brian Taylor Nicolas Tratalos Ann Dugdale
Structure, governance and history
Antrobus Village Hall is a CIO Foundation with a constitution based on the model constitution prepared by ACRE (Action with Communities in Rural England) and approved by the Charities Commission. In addition to the governing Trustees, the day-to-day running of the Village Hall is managed by a Management Committee under delegated powers, in line with the constitution.
The Village Hall constitution has objectives to establish and run a village hall and to promote facilities in the interests
social welfare, being a venue for village recreational and social events.
Antrobus Village Hall was established over 50 years ago and has been at the heart of the village and a thriving hub for community activities throughout the period since. In the 1970s a new building was erected and since then additional has been added. The Village Hall acts as a facilitator for many user beneficiaries and in addition to regular bookings many local groups, the Village Hall facilitates events marking dates of national importance such as The King’s Coronation Party, 80th Anniversary of D-Day and numerous parties to commemorate Queen Elizabeth II’s reign. An extensive contribution is made by volunteers across all aspects of running and maintaining the village hall and in the successful running of successful running of the extensive program of social events for the community.
The Antrobus Village Hall CIO was registered in July 2023 and on 1 October 2023 all property of the previous Village hall (charity number 509779) was merged with this CIO in accordance with s.310(2) of the Charities Act 2011.
Review of the Year
Throughout the period The Committee has continued to provide, maintain and improve facilities at the Village Hall.
Initial planning work was undertaken for building improvements, with substantial funds raised at the auction night to fund the project.
A registered charity in England and Wales No 1203301
1
Docusign Envelope ID: 5A093DD2-C759-4A61-B37E-0C0B64A7FE16
ANTROBUS VILLAGE HALL CIO INDEPENDENT EXAMINERS REPORT FOR THE YEAR ENDED 31 MARCH 2025
Independent Examiner's Report on the Accounts
Report to the trustees and members for Antrobus Village Hall CIO, Charity number 509779 on the accounts as detailed on pages 1 to 5 for the period ending 31 March 2025.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 and that an independent examination is needed. It is my responsibility to:
-
examine the accounts under section 145 of the Charities Act,
-
follow the procedures laid down in the General Directions given by the Charity Commission (under section 45(5)(b) of the Charities Act), and
-
state whether particular matters have come to my attention.
Basis of independent examiner's statement
My examination was carried out in accordance with General directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with the records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the below.
Independent examiner's statement
In the course of my examination, no matter has come to my attention:
-
(1) which gives me reasonable cause to believe that in, any material respect, the requirements:
-
to keep accounting records in accordance with section 130 of the Charities Act,
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act have not been met; or
-
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
12-11-2025
Signed: ………………………Date: ……………………………
MURRAY SMITH LLP
Murray Smith LLP Chartered Accountants Darland House 44 Winnington Hill Northwich Cheshire CW8 1AU
A registered charity in England and Wales No 1203301
2
Docusign Envelope ID: 5A093DD2-C759-4A61-B37E-0C0B64A7FE16
ANTROBUS VILLAGE HALL CIO PROFIT AND LOSS ACCOUNT FOR THE YEAR ENDED 31 MARCH 2025
The CIO was registered in July 2023 and on 1 October 2023 all property and operations of the previous Antrobus Village hall (charity number 509779) were merged with this CIO in accordance with s310(2) of the Charities Act 2011. The financial results of the prior periods are shown below to provide a full picture of the financial performance of this CIO (Antrobus Village Hall) which has continued to operate without interruption under the same objects and in the same way as the previous entity.
| Incoming Resources From generated funds Investment income Donations Feed in tariff & Wayleave From charitable activities Hire of hall Indoor Bowling Bar Sales Tea rooms Events Auction Total Incoming Resources Bar purchases Tea room expenses Caretaker & cleaner Heating oil & gas Electricity Water rates Refuse collection Insurance Maintenance Licences Honoraria steward and bar assistant Event expenses Sundry Expenses World pay fees Donations Total Resources Expended (Deficit)/Surplus of Income over |
Year to: 31 March 2025 3,052 14,532 - 17,584 13,239 2,076 27,353 7,296 16,155 25,080 91,199 108,783 17,901 1,911 2,892 2,150 6,356 344 4,821 2,859 6,517 1,264 9,500 877 595 147 3,393 61,527 47,256 |
Year to: 30 September 2023 31 March 2024 31 March 2024 625 2,083 2,708 5,992 4,331 10,323 - 427 427 6,617 6,841 13,458 10,203 10,139 20,342 1,000 1,290 2,290 13,097 15,597 28,694 3,648 3,648 7,296 960 5,447 6,407 - - - 28,908 36,121 65,029 35,525 42,962 78,487 11,523 10,625 22,148 1,041 448 1,489 2,326 3,368 5,694 72 3,560 3,632 3,212 3,207 6,419 30 20 50 1,661 1,821 3,482 2,857 - 2,857 314 1,971 2,285 60 1,089 1,149 6,234 4,500 10,734 55 1,937 1,992 2,109 359 2,468 527 126 653 5,154 7,188 12,342 37,175 40,219 77,394 (1,650) 2,743 1,093 6 months to: |
|---|---|---|
A registered charity in England and Wales No 1203301
3
Docusign Envelope ID: 5A093DD2-C759-4A61-B37E-0C0B64A7FE16
ANTROBUS VILLAGE HALL CIO BALANCE SHEET AS AT 31 MARCH 2025
| FIXED AND CURRENT ASSETS Land Building work Cash in hand Stock Cash at bank: Current account Deposit account Reserve account Building account Bar account Ukraine account FINANCED BY: General Reserves Brought Forward Surplus/(Deficit) of income over expenditure Treasurer Date Brian Taylor |
As at 31 March 2025 40,179 8,222 3,159 2,638 1,943 101,271 4,416 42,643 13,430 - 217,901 170,645 47,256 217,901 12-11-2025 |
As at 31 March 2024 40,179 - 3,894 3,368 2,496 91,312 10,044 - 17,062 2,290 170,645 169,552 1,093 170,645 |
|---|---|---|
A registered charity in England and Wales No 1203301
4
Docusign Envelope ID: 5A093DD2-C759-4A61-B37E-0C0B64A7FE16
ANTROBUS VILLAGE HALL CIO NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
| 1 Investment income Bank interest 2 Events income Supper and breakfast club, curry and pie nights Pantomine Valentines ball Others 3 Maintenance New bowls and plates Electrical work Plumber Spatial TV Expenses less than £500 5 Donations Ukranian charity 6 Building works Planning Ecology |
2025 2024 £ £ 3,052 2,708 4,420 6,407 2,422 - 5,690 - 3,624 - 16,156 6,407 - 721 - 572 1,400 - 945 - 4,172 992 6,517 2,285 3,393 12,342 6,494 - 1,728 - 8,222 - |
|---|---|
A registered charity in England and Wales No 1203301
5