Trustees’ Annual Report for the period
From July 2023 Period start date To March 2024 Period end date Charity name: Antrobus Village Hall CIO
Charity registration number: 1203301
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To establish and run a village hall and to promote for the benefit of the inhabitants of the Parish of Antrobus, Cheshire the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Numerous social events for the local community; private hire of the venue; ownership and letting of facilities for the community shop and tea room. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to guidance issued by the Charity Commission on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference N/a Para 1.38 Policy on grant making N/a Para 1.38 Policy on social investment including program related investment
----- Start of picture text -----
An extensive contribution is made by
Contribution made by Para 1.38 volunteers across all aspects of running and
volunteers maintaining the village hall and in ensuring
the successful running of the extensive
program of social events for the community.
----- End of picture text -----
Achievements and Performance
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SORP reference
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| Achievements and Performance | Achievements and Performance | Achievements and Performance |
|---|---|---|
| SORP reference | ||
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The Village Hall acts as a facilitator for all the user beneficiaries. In addition to the regular bookings from local groups, the hall facilitates numerous events marking dates of national importance such as; The King’s Coronation Party, 80thAnniversary of D- Day, numerous parties to commemorate Queen Elizabeth II’s reign |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | n/a |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | n/a |
| Investment performance against objectives |
Para 1.41 | n/a |
| Other | n/a |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | See accounts |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Trustees agreed to ringfence 20% of existing funds, circa £45k, for the development of a permanent building for the Community Shop and Tea Room. |
| Amount of reserves held | Para 1.22 | See accounts |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | n/a |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | See accounts |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | n/a |
| A description of the principal risks facing the charity |
Para 1.46 | n/a |
| Other | n/a |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | CIO Foundation Constitution, based on the model constitution prepared by ACRE (Action with Communities in Rural England) and approved by the CC. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | The charity is constituted as a CIO The CIO was registered in July 2023 and on 1 October 2023 all property of the previous Antrobus Village hall (charity number 509779) was merged with this CIO in accordance with s.310(2) of the Charities Act 2011 |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | As per constitution |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | n/a |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | n/a |
| Relationship with any related parties |
Para 1.51 | n/a |
| Other | n/a |
Reference and Administrative details
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Charity name Antrobus Village Hall
Other name the charity uses n/a
Registered charity number 1203301
Charity’s principal address ANTROBUS VILLAGE HALL
SCHOOL LANE
ANTROBUS
NORTHWICH
CW9 6LB
Names of the charity trustees who manage the charity
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Heather Sutton Chairman November 2023 to date All Trustees
2 Ann Dugdale Vice Chairman Full year
3 Brian Taylor Treasurer November 2023 to date
4 Karen Peploe Booking Secretary Appointed May 2024
5 Martyn Bracegirdle Full year
6 Ernest Wright November 2023 to date
7 Nicola Tratalos November 2023 to date
8 Simon Batey Appointed May 2024
9 Ronald Mounfield Full year
10 Bryan Bane November 2023 to date
–
Corporate trustees names of the directors at the date the report was approved
Director name
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Names of the charity trustees who manage the charity
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser | ||
| Name of chief executive or names of senior staff members (Optional information) |
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Heather Sutton Full name(s) Heather Sutton Position (eg Secretary, Chair of the Trustees Chair, etc) Date 22 Jan 2025
Docusign Envelope ID: F13F6AEB-788C-489E-B04B-F907217EC9DC
ANTROBUS VILLAGE HALL CIO
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
A registered charity in England and Wales No 1203301
Docusign Envelope ID: F13F6AEB-788C-489E-B04B-F907217EC9DC
ANTROBUS VILLAGE HALL CIO
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
Page
-
1 Officers and Trustees Report
-
2 Independent Examiners Report
-
3 Income and expenditure account
-
4 Balance Sheet
-
5 Notes to the Financial Statements
A registered charity in England and Wales No 1203301
Docusign Envelope ID: F13F6AEB-788C-489E-B04B-F907217EC9DC
ANTROBUS VILLAGE HALL CIO OFFICERS AND TRUSTEES REPORT FOR THE YEAR ENDED 31 MARCH 2024
Officers Serving During the Year
Chairman Heather Sutton Treasurer Brian Taylor Secretary Agnes Bentley Vice Chairman Ann Dugdale
Charity Trustees Serving During the Year
Paul Martyn Bracegirdle Ronald Mounfield Ann Dugdale
Structure and governance
Antrobus Village Hall is a CIO Foundation with a constitution based on the model constitution prepared by ACRE (Action with Communities in Rural England) and approved by the Charities Commission. In addition to the governing Trustees, the day-to-day running of the Village Hall is managed by a Management Committee under delegated powers, in line with the constitution.
The Village Hall constitution has objectives to establish and run a village hall and to promote facilities in the interests of social welfare, being a venue for village recreational and social events.
Review of the Year
Antrobus Village Hall was established over 50 years ago and has been at the heart of the village and a thriving hub for community activities throughout the period since. In the 1970s a new building was erected and since then additional land has been added. The Village Hall acts as a facilitator for many user beneficiaries and in addition to regular bookings from many local groups, the Village Hall facilitates events marking dates of national importance such as The King’s Coronation Party, 80th Anniversary of D-Day and numerous parties to commemorate Queen Elizabeth II’s reign. An extensive contribution is made by volunteers across all aspects of running and maintaining the village hall and in ensuring the successful running of the extensive program of social events for the community.
The Antrobus Village Hall CIO was registered in July 2023 and on 1 October 2023 all property of the previous Antrobus Village hall (charity number 509779) was merged with this CIO in accordance with s.310(2) of the Charities Act 2011.
These accounts are for the first 6 months of operation for the new CIO, and to ensure transparency comparative figures for the previous periods are shown for the old village hall (see page 3 and 4).
Throughout the period The Committee has continued to provide, maintain and improve facilities at the Village Hall.
A registered charity in England and Wales No 1203301
1
Docusign Envelope ID: F13F6AEB-788C-489E-B04B-F907217EC9DC
ANTROBUS VILLAGE HALL CIO INDEPENDENT EXAMINERS REPORT FOR THE YEAR ENDED 31 MARCH 2024
Independent Examiner's Report on the Accounts
Report to the trustees and members for Antrobus Village Hall CIO, Charity number 509779 on the accounts accounts as detailed on pages 1 to 5 for the period ending 31 March 2024.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees that an audit is not required for this year under section 144 of the Charities Act 2011 and that an independent examination is needed. It is my responsibility to:
-
examine the accounts under section 145 of the Charities Act,
-
follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act), and
-
state whether particular matters have come to my attention.
Basis of independent examiner's statement
My examination was carried out in accordance with General directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with the records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the below.
Independent examiner's statement
In the course of my examination, no matter has come to my attention:
-
(1) which gives me reasonable cause to believe that in, any material respect, the requirements:
-
to keep accounting records in accordance with section 130 of the Charities Act,
-
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act have not been met; or
-
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
22-01-2025 Signed: …………………………….. Date: ……………………………
MURRAY SMITH LLP
Murray Smith LLP Chartered Accountants Darland House 44 Winnington Hill Northwich Cheshire CW8 1AU
A registered charity in England and Wales No 1203301
2
Docusign Envelope ID: F13F6AEB-788C-489E-B04B-F907217EC9DC
ANTROBUS VILLAGE HALL CIO PROFIT AND LOSS ACCOUNT FOR THE YEAR ENDED 31 MARCH 2024
The CIO was registered in July 2023 and on 1 October 2023 all property and operations of the previous Antrobus Village hall (charity number 509779) were merged with this CIO in accordance with s.310(2) of the Charities Act 2011. The financial results of the prior periods are shown below to provide a full picture of the financial performance of this CIO (Antrobus Village Hall) which has continued to operate without interruption under the same objects and in the same way as the previous entity.
| Incoming Resources From generated funds Investment income Donations Feed in tariff & Wayleave From charitable activities Hire of hall Indoor Bowling Bar Sales Tea rooms Events Total Incoming Resources Bar purchases Tea room expenses Caretaker & cleaner Heating oil & gas Electricity Water rates Refuse collection Insurance Maintenance Licences Honoraria steward and bar assistant Event expenses Sundry Expenses World pay fees Donations Total Resources Expended (Deficit)/Surplus of Income over |
Full year to: 31 March 2024 30 September 2023 31 March 2024 2,083 625 2,708 4,331 5,992 10,323 427 - 427 6,841 6,617 13,458 10,139 10,203 20,342 1,290 1,000 2,290 15,597 13,097 28,694 3,648 3,648 7,296 5,447 960 6,407 36,121 28,908 65,029 42,962 35,525 78,487 10,625 11,523 22,148 448 1,041 1,489 3,368 2,326 5,694 3,560 72 3,632 3,207 3,212 6,419 20 30 50 1,821 1,661 3,482 - 2,857 2,857 1,971 314 2,285 1,089 60 1,149 4,500 6,234 10,734 1,937 55 1,992 359 2,109 2,468 126 527 653 7,188 5,154 12,342 40,219 37,175 77,394 2,743 (1,650) 1,093 6 months to: |
Full year to: 31 March 2023 281 15,924 5 |
|---|---|---|
| 16,210 15,653 1,866 27,849 7,296 25,577 |
||
| 78,241 | ||
| 94,451 | ||
| 17,647 1,141 3,260 3,449 5,123 60 1,638 2,754 7,559 2,801 8,373 9,958 1,714 101 15,649 |
||
| 81,227 | ||
| 13,224 |
A registered charity in England and Wales No 1203301
3
Docusign Envelope ID: F13F6AEB-788C-489E-B04B-F907217EC9DC
ANTROBUS VILLAGE HALL CIO BALANCE SHEET AS AT 31 MARCH 2024
| FIXED AND CURRENT ASSETS Land Cash in hand Stock Cash at bank: Current account Deposit account Reserve account Ukraine account Bar account FINANCED BY: General Reserves Brought Forward Surplus/(Deficit) of income over expenditure Treasurer Date Brian Taylor |
As at 31 March 2024 40,179 3,894 3,368 2,496 91,312 10,044 2,290 17,062 170,645 169,552 1,093 170,645 21-01-2025 |
As at 31 March 2023 40,179 4,872 3,035 12,850 89,272 - - 19,344 |
|---|---|---|
| 169,552 | ||
| 156,328 13,224 |
||
| 169,552 | ||
A registered charity in England and Wales No 1203301
4
Docusign Envelope ID: F13F6AEB-788C-489E-B04B-F907217EC9DC
ANTROBUS VILLAGE HALL CIO NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
| 1 Investment income Bank interest 2 Events income Supper and breakfast club, curry and pie nights 3 Maintenance New bowls and plates Electrical work Expenses less than £500 4 Event expenses Supper and breakfast club, curry and pie nights Panto seed money 5 Donations Ukranian charity 6 Land purchase 2016 - 2023 |
2024 £ |
|---|---|
| 2,708 | |
| 6,407 | |
| 721 572 992 |
|
| 2,285 | |
| 992 1,000 |
|
| 1,992 | |
| 12,342 | |
| 40,179 |
A registered charity in England and Wales No 1203301 5
Docusign Envelope ID: F13F6AEB-788C-489E-B04B-F907217EC9DC
ANTROBUS VILLAGE HALL CIO
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
A registered charity in England and Wales No 1203301
Docusign Envelope ID: F13F6AEB-788C-489E-B04B-F907217EC9DC
ANTROBUS VILLAGE HALL CIO
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
Page
-
1 Officers and Trustees Report
-
2 Independent Examiners Report
-
3 Income and expenditure account
-
4 Balance Sheet
-
5 Notes to the Financial Statements
A registered charity in England and Wales No 1203301
Docusign Envelope ID: F13F6AEB-788C-489E-B04B-F907217EC9DC
ANTROBUS VILLAGE HALL CIO OFFICERS AND TRUSTEES REPORT FOR THE YEAR ENDED 31 MARCH 2024
Officers Serving During the Year
Chairman Heather Sutton Treasurer Brian Taylor Secretary Agnes Bentley Vice Chairman Ann Dugdale
Charity Trustees Serving During the Year
Paul Martyn Bracegirdle Ronald Mounfield Ann Dugdale
Structure and governance
Antrobus Village Hall is a CIO Foundation with a constitution based on the model constitution prepared by ACRE (Action with Communities in Rural England) and approved by the Charities Commission. In addition to the governing Trustees, the day-to-day running of the Village Hall is managed by a Management Committee under delegated powers, in line with the constitution.
The Village Hall constitution has objectives to establish and run a village hall and to promote facilities in the interests of social welfare, being a venue for village recreational and social events.
Review of the Year
Antrobus Village Hall was established over 50 years ago and has been at the heart of the village and a thriving hub for community activities throughout the period since. In the 1970s a new building was erected and since then additional land has been added. The Village Hall acts as a facilitator for many user beneficiaries and in addition to regular bookings from many local groups, the Village Hall facilitates events marking dates of national importance such as The King’s Coronation Party, 80th Anniversary of D-Day and numerous parties to commemorate Queen Elizabeth II’s reign. An extensive contribution is made by volunteers across all aspects of running and maintaining the village hall and in ensuring the successful running of the extensive program of social events for the community.
The Antrobus Village Hall CIO was registered in July 2023 and on 1 October 2023 all property of the previous Antrobus Village hall (charity number 509779) was merged with this CIO in accordance with s.310(2) of the Charities Act 2011.
These accounts are for the first 6 months of operation for the new CIO, and to ensure transparency comparative figures for the previous periods are shown for the old village hall (see page 3 and 4).
Throughout the period The Committee has continued to provide, maintain and improve facilities at the Village Hall.
A registered charity in England and Wales No 1203301
1
Docusign Envelope ID: F13F6AEB-788C-489E-B04B-F907217EC9DC
ANTROBUS VILLAGE HALL CIO INDEPENDENT EXAMINERS REPORT FOR THE YEAR ENDED 31 MARCH 2024
Independent Examiner's Report on the Accounts
Report to the trustees and members for Antrobus Village Hall CIO, Charity number 509779 on the accounts accounts as detailed on pages 1 to 5 for the period ending 31 March 2024.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees that an audit is not required for this year under section 144 of the Charities Act 2011 and that an independent examination is needed. It is my responsibility to:
-
examine the accounts under section 145 of the Charities Act,
-
follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act), and
-
state whether particular matters have come to my attention.
Basis of independent examiner's statement
My examination was carried out in accordance with General directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with the records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the below.
Independent examiner's statement
In the course of my examination, no matter has come to my attention:
-
(1) which gives me reasonable cause to believe that in, any material respect, the requirements:
-
to keep accounting records in accordance with section 130 of the Charities Act,
-
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act have not been met; or
-
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
22-01-2025 Signed: …………………………….. Date: ……………………………
MURRAY SMITH LLP
Murray Smith LLP Chartered Accountants Darland House 44 Winnington Hill Northwich Cheshire CW8 1AU
A registered charity in England and Wales No 1203301
2
Docusign Envelope ID: F13F6AEB-788C-489E-B04B-F907217EC9DC
ANTROBUS VILLAGE HALL CIO PROFIT AND LOSS ACCOUNT FOR THE YEAR ENDED 31 MARCH 2024
The CIO was registered in July 2023 and on 1 October 2023 all property and operations of the previous Antrobus Village hall (charity number 509779) were merged with this CIO in accordance with s.310(2) of the Charities Act 2011. The financial results of the prior periods are shown below to provide a full picture of the financial performance of this CIO (Antrobus Village Hall) which has continued to operate without interruption under the same objects and in the same way as the previous entity.
| Incoming Resources From generated funds Investment income Donations Feed in tariff & Wayleave From charitable activities Hire of hall Indoor Bowling Bar Sales Tea rooms Events Total Incoming Resources Bar purchases Tea room expenses Caretaker & cleaner Heating oil & gas Electricity Water rates Refuse collection Insurance Maintenance Licences Honoraria steward and bar assistant Event expenses Sundry Expenses World pay fees Donations Total Resources Expended (Deficit)/Surplus of Income over |
Full year to: 31 March 2024 30 September 2023 31 March 2024 2,083 625 2,708 4,331 5,992 10,323 427 - 427 6,841 6,617 13,458 10,139 10,203 20,342 1,290 1,000 2,290 15,597 13,097 28,694 3,648 3,648 7,296 5,447 960 6,407 36,121 28,908 65,029 42,962 35,525 78,487 10,625 11,523 22,148 448 1,041 1,489 3,368 2,326 5,694 3,560 72 3,632 3,207 3,212 6,419 20 30 50 1,821 1,661 3,482 - 2,857 2,857 1,971 314 2,285 1,089 60 1,149 4,500 6,234 10,734 1,937 55 1,992 359 2,109 2,468 126 527 653 7,188 5,154 12,342 40,219 37,175 77,394 2,743 (1,650) 1,093 6 months to: |
Full year to: 31 March 2023 281 15,924 5 |
|---|---|---|
| 16,210 15,653 1,866 27,849 7,296 25,577 |
||
| 78,241 | ||
| 94,451 | ||
| 17,647 1,141 3,260 3,449 5,123 60 1,638 2,754 7,559 2,801 8,373 9,958 1,714 101 15,649 |
||
| 81,227 | ||
| 13,224 |
A registered charity in England and Wales No 1203301
3
Docusign Envelope ID: F13F6AEB-788C-489E-B04B-F907217EC9DC
ANTROBUS VILLAGE HALL CIO BALANCE SHEET AS AT 31 MARCH 2024
| FIXED AND CURRENT ASSETS Land Cash in hand Stock Cash at bank: Current account Deposit account Reserve account Ukraine account Bar account FINANCED BY: General Reserves Brought Forward Surplus/(Deficit) of income over expenditure Treasurer Date Brian Taylor |
As at 31 March 2024 40,179 3,894 3,368 2,496 91,312 10,044 2,290 17,062 170,645 169,552 1,093 170,645 21-01-2025 |
As at 31 March 2023 40,179 4,872 3,035 12,850 89,272 - - 19,344 |
|---|---|---|
| 169,552 | ||
| 156,328 13,224 |
||
| 169,552 | ||
A registered charity in England and Wales No 1203301
4
Docusign Envelope ID: F13F6AEB-788C-489E-B04B-F907217EC9DC
ANTROBUS VILLAGE HALL CIO NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
| 1 Investment income Bank interest 2 Events income Supper and breakfast club, curry and pie nights 3 Maintenance New bowls and plates Electrical work Expenses less than £500 4 Event expenses Supper and breakfast club, curry and pie nights Panto seed money 5 Donations Ukranian charity 6 Land purchase 2016 - 2023 |
2024 £ |
|---|---|
| 2,708 | |
| 6,407 | |
| 721 572 992 |
|
| 2,285 | |
| 992 1,000 |
|
| 1,992 | |
| 12,342 | |
| 40,179 |
A registered charity in England and Wales No 1203301 5