2025-03-31-accounts

Trustees’ Annual Report for the period from 1[st] April 2024 to 31[st] March 2025

Reference and Administrative details

Charityname	Loddiswell PlayingFields and Village Hall Trust
Registered Charitynumber	1203104
Charity'sprincipal address	The Village Hall, South Brent Road, Loddiswell, Devon, TQ7 4RH

Names of the charity trustees who manage the charity

Trustee name	Office if any?	Dates acted if not for the wholeyear
Marilyn Hall	Treasurer
Malcolm Carter	Chair
Louise Barnden
Jo McMyler
Jane Jarvis
Alison Seldon Morwenna Seldon Zoe Crockford Stuart Routledge		From 20/09/24 From 25/11/24 From 25/11/24 From 17/3/25

J

Structure, Governance and Management

Description of the charity's trusts

Type of Governing document	Constitution dated 17thMay 2023
How is the charity constituted	Incorporated Charity
Trustee selection methods	Trustees are appointed or reappointed at the Annual General Meeting held as soon as possible after the financial year end. New trustees are sought through communication to the whole community via the Loddiswell News and other media.

Additional information (optional)

The charity's organisational structure and any wider network with which the charity works. Policies and procedures adopted for the

The Trustees oversee the day to day running of the village hall and playing fields and pavilion for the inhabitants of the Parish of Loddiswell and the immediate vicinity. All trustees give their time voluntarily and receive no remuneration or other benefits. The Trustees seeks the views of the Parish Council and local clubs and organisations to manage the facilities for the benefit of the community

induction and training of trustees.	as a whole. Parish councillors have attended Trust meetings to discuss issues of mutual importance. During the year the Trust became a founding member of the newly established Loddiswell Forum, set up to increase collaboration between all the various groups working in the community. This is proving very beneficial in seeking the views of the community on the services and facilities the Trust provides, together with ideas for future improvement. The Trust has a full set of policies regarding the management of the facilities and induction of trustees setting out their roles and responsibilities and provides a handbook for easy reference.
Objectives and Activities
Summary of the purposes of the charity as set out in it'sgoverningdocument	To advance the physical and mental training and recreational, social and intellectual benefit of the residents of the Parish of Loddiswell and its immediate vicinity.
Summary of the main activities undertaken in relation to these objects with regard to the guidance issued by the Charity Commission on public benefit.	The Trust's role is to manage and maintain the facilities offering a wide range of sporting, entertainment and social activities, always taking into account the Charity Commission's guidance on public benefit at our trustee meetings and when accepting bookings.

Achievements and Performance

Summary of the main achievements of the charity during the year (including fund raising).

The village hall has continued to be booked by a wide range of organisations such as the WI, line dancing, Scouts, short mat bowls and, since January 2025, Tiny Tambourines music group for children. The local Community Pub Group held a number of very successful fundraising events. The hall is regularly booked for children’s parties and by the Pop-Up Café which offers refreshments especially valued by older members of the community. The playing field has continued to be well-used with two local football teams using it as their ‘home ground’. The tennis club also continues to be well-used. The children’s playground is popular, but has cost the Trust a considerable amount for repairs. And it has unfortunately been subject to vandalism which is proving difficult to prevent. CCTV is planned for in 2025. We were pleased to work with the Parish Council on the creation of a new, safer footpath alongside the road running past the playing field. The pavilion continued to be the base for the Pre-school during the year; however, the School held discussions with the Trust about their plans to move the Pre-school to the main school site in 2025/26.

Financial Review

Review of the charity's financial position at the end of the period

2024-25 was a ‘break-even’ year for the Trust. The overall surplus at the year end was £790 (compared with a deficit in 2023-24 of -£9,728). The cash funds held at the year end were £21,905. There was a slight increase in revenue from new hire charges and increased support for the Trust’s lottery. Careful management of utilities enabled a reduction in electricity costs. However, higher costs were incurred for repairs and maintenance and health and safety.

Statement explaining the policy for holding reserves stating why they are held

The Trust aims to maintain a reserve to cover future maintenance, refurbishment and unexpected revenue voids. The level of reserve held is reviewed annually.

Additional information (optional)

The charity's principal sources of funds (including anyfundraising)

Our main source of income is from hire revenue, supplemented by the annual lottery. Modest donations were received in the year from the Pop-UpCafé, Loddiswell Show and two local families.

A description of the principal risks facing the charity

The principal risks facing the Trust relate to the increased costs in utility services together with health and safety obligations. The buildings are ageing and will require significant investment in the next few years. There will be a loss of income from the PreSchool in 2025- 26 but plans are in place to offset this with grant applications and alternative uses for the Pavilion to bringin new income.

Additional information (optional)

Names and addresses of advisers (optional information)

Type of adviser Name Address

Exemptions from disclosure

Other optional information

Declarations

The trustees declare that they have approved the trustees report above.

Signed on behalf of the charity's trustee

Signatures Full name Position Date

	Unrestricted funds	Restricted funds	Endowment funds	Total funds	Last year
	to the nearest to the nearest £ to the nearest £			to the nearest £	to the nearest £
Al Receipts
Village Hall Hire	4,112			4,112	3,877
Playing Fields Hire	1,996			1,996	1,782
Preschool	1,950			1,950	1,950
Lottery	2,207			2,207	1,510
Fundraising	6			6	1,031
Donations	898			898	1,782
Solar generation FIT	3,258			3,258
Insurance settlement	1,117			1,117
Miscellaneous	94			94	65
	-
Sub total(Gross income for AR)	15,638			15,638	11,997
A2 Asset and investment sales,
(see table).
	-
Sub total	-
Total receipts	15,638			15,638	11,997
A3 Payments
Cleaning	-				114
Electricity	1,308			1,308	1,973
Ground maintenance	1,798			1,798	1,642
Lottery Prize and Exp	865			865	810
Water	1,240			1,240	1,003
Health & Safety Inspections	2,007			2,007	545
Insurance	1,148			1,148	1,120
Repairs & Maintenance	2,343			2,343	1,625
Pass through of FIT	3,258			3,258
Fundraising Exp	-				278
Subscriptions	50			50	50
Stationery	222			222	171
Bank charges	87			87	83
IncorporationNH project	-				5,853
Exceptional Repairs	-				6,396
Equipment	70			70
Consumables	178			178
Miscellaneous	274			274	62
	-
	-
Sub total	14,848			14,848	21,725
A4 Asset and investment
purchases, (see table)
Sub total
Total payments	14,848			14,848	21,725
Net of receipts/(payments)	790			790	(9,728)
A5 Transfers between funds
A6 Cash funds last year end	21,115			21,115	30,843
Cash funds this year end	21,905			21,905	21,115

		Unrestricted	Restricted	Endowment
Categories	Details	funds	funds	funds
		to nearest £	to nearest £	to nearest £
B1 Cash funds	Cash at bank	21,863
	Cash in hand	42
	Total cash funds	21,905
	(agree balances with receipts and payments
	account(s))			<„.
		Unrestricted	Restricted	Endowment
		funds	funds	funds
	Details	to nearest £	to nearest £	to nearest £
B2 Other monetary assets	Debtors	762
	Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
B3 Investment assets
	Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
B4 Assets retained for the
charity's own use
		Fund to which	Amount due	When due
	Details	liability relates	(optional)	(optional)
B5 Liabilities	Trade creditors	(338)
Signed by one or two trustees on behalf of all the trustees	Signature	Print	Name	Date of approval