**Trustees’ Annual Report** for the period from 1[st] April 2024 to 31[st] March 2025
## **Reference and Administrative details**
|Charityname|Loddiswell PlayingFields and Village Hall Trust|
|---|---|
|Registered Charitynumber|1203104|
|Charity'sprincipal address|The Village Hall, South Brent Road, Loddiswell, Devon, TQ7 4RH|
## **Names of the charity trustees who manage the charity**
|Trustee name|Office if any?|Dates acted if not for the
wholeyear|
|---|---|---|
|Marilyn Hall|Treasurer||
|Malcolm Carter|Chair||
|Louise Barnden|||
|Jo McMyler|||
|Jane Jarvis|||
|Alison Seldon
Morwenna Seldon
Zoe Crockford
Stuart Routledge||From 20/09/24
From 25/11/24
From 25/11/24
From 17/3/25|
## **J**
## **Structure, Governance and Management**
## **Description of the charity's trusts**
|Type of Governing
document|Constitution dated 17thMay 2023|
|---|---|
|How is the charity
constituted|Incorporated Charity|
|Trustee selection methods|Trustees are appointed or reappointed at the Annual General Meeting
held as soon as possible after the financial year end. New trustees are
sought through communication to the whole community via the
Loddiswell News and other media.|
## Additional information (optional)
|The charity's
organisational structure
and any wider network
with which the charity
works. Policies and
procedures adopted for the|The Trustees oversee the day to day running of the village hall and
playing fields and pavilion for the inhabitants of the Parish of
Loddiswell and the immediate vicinity. All trustees give their time
voluntarily and receive no remuneration or other benefits.
The Trustees seeks the views of the Parish Council and local clubs and
organisations to manage the facilities for the benefit of the community|
|---|---|
|induction and training of
trustees.|as a whole. Parish councillors have attended Trust meetings to discuss
issues of mutual importance.
During the year the Trust became a founding member of the newly
established Loddiswell Forum, set up to increase collaboration
between all the various groups working in the community. This is
proving very beneficial in seeking the views of the community on the
services and facilities the Trust provides, together with ideas for future
improvement.
The Trust has a full set of policies regarding the management of the
facilities and induction of trustees setting out their roles and
responsibilities and provides a handbook for easy reference.|
|---|---|
|**Objectives and Activities**||
|Summary of the purposes
of the charity as set out in
it'sgoverningdocument|To advance the physical and mental training and recreational,
social and intellectual benefit of the residents of the Parish of
Loddiswell and its immediate vicinity.|
|Summary of the main
activities undertaken in
relation to these objects
with regard to the guidance
issued by the Charity
Commission on public
benefit.|The Trust's role is to manage and maintain the facilities offering a
wide range of sporting, entertainment and social activities,
always taking into account the Charity Commission's guidance
on public benefit at our trustee meetings and when accepting
bookings.|
## **Achievements and Performance**
|Summary of the main
achievements of the charity
during the year (including
fund raising).|
The village hall has continued to be booked by a wide range of
organisations such as the WI, line dancing, Scouts, short mat bowls
and, since January 2025, Tiny Tambourines music group for children.
The local Community Pub Group held a number of very successful
fundraising events. The hall is regularly booked for children’s parties
and by the Pop-Up Café which offers refreshments especially valued
by older members of the community.
The playing field has continued to be well-used with two local
football teams using it as their ‘home ground’. The tennis club also
continues to be well-used. The children’s playground is popular, but
has cost the Trust a considerable amount for repairs. And it has
unfortunately been subject to vandalism which is proving difficult to
prevent. CCTV is planned for in 2025.
We were pleased to work with the Parish Council on the creation of a
new, safer footpath alongside the road running past the playing field.
The pavilion continued to be the base for the Pre-school during the
year; however, the School held discussions with the Trust about their
plans to move the Pre-school to the main school site in 2025/26.|
|---|---|
**Financial Review**
|Review of the charity's
financial position at the
end of the period|2024-25 was a ‘break-even’ year for the Trust. The overall surplus at
the year end was £790 (compared with a deficit in 2023-24 of -£9,728).
The cash funds held at the year end were £21,905. There was a slight
increase in revenue from new hire charges and increased support for
the Trust’s lottery. Careful management of utilities enabled a reduction
in electricity costs. However, higher costs were incurred for repairs
and maintenance and health and safety.|
|---|---|
|Statement explaining the
policy for holding
reserves stating why they
are held|The Trust aims to maintain a reserve to cover future maintenance,
refurbishment and unexpected revenue voids. The level of reserve held
is reviewed annually.|
## Additional information (optional)
|The charity's principal
sources of funds (including
anyfundraising)|
Our main source of income is from hire revenue, supplemented by the
annual lottery. Modest donations were received in the year from the
Pop-UpCafé, Loddiswell Show and two local families.|
|---|---|
|A description of the
principal risks facing the
charity|The principal risks facing the Trust relate to the increased costs in
utility services together with health and safety obligations. The
buildings are ageing and will require significant investment in the next
few years. There will be a loss of income from the PreSchool in 2025-
26 but plans are in place to offset this with grant applications and
alternative uses for the Pavilion to bringin new income.|
## Additional information (optional)
Names and addresses of advisers (optional information)
Type of adviser Name Address
## **Exemptions from disclosure**
## **Other optional information**
## **Declarations**
## **The trustees declare that they have approved the trustees report above.**
## **Signed on behalf of the charity's trustee**
Signatures Full name Position Date
##
||**Unrestricted**
**funds**|**Restricted**
**funds**|**Endowment**
**funds**|**Total funds**|**Last year**|
|---|---|---|---|---|---|
||to the nearest
to the nearest £
to the nearest £|||to the nearest £|to the nearest £|
|**Al Receipts**||||||
|Village Hall Hire|4,112|||**4,112**|3,877|
|Playing Fields Hire|1,996|||**1,996**|1,782|
|Preschool|1,950|||**1,950**|**1,950**|
|Lottery|2,207|||**2,207**|**1,510**|
|Fundraising|6|||**6**|**1,031**|
|Donations|898|||**898**|**1,782**|
|Solar generation FIT|3,258|||**3,258**||
|Insurance settlement|1,117|||**1,117**||
|Miscellaneous|94|||**94**|**65**|
||-|||||
|**_Sub total_**_(Gross income for_
**_AR)_**|15,638|||**15,638**|**11,997**|
|**A2 Asset and investment sales,**||||||
|**(see table).**||||||
||**-**|||||
|**_Sub total_**|**_-_**|||||
|**_Total receipts_**|**15,638**|||**15,638**|**11,997**|
|**A3 Payments**||||||
|Cleaning|-||||**114**|
|Electricity|1,308|||**1,308**|**1,973**|
|Ground maintenance|1,798|||**1,798**|**1,642**|
|Lottery Prize and Exp|865|||**865**|**810**|
|Water|1,240|||**1,240**|**1,003**|
|Health & Safety Inspections|2,007|||**2,007**|**545**|
|Insurance|1,148|||**1,148**|**1,120**|
|Repairs & Maintenance|2,343|||**2,343**|**1,625**|
|Pass through of FIT|3,258|||**3,258**||
|Fundraising Exp|-||||**278**|
|Subscriptions|50|||**50**|**50**|
|Stationery|222|||**222**|**171**|
|Bank charges|87|||**87**|**83**|
|IncorporationNH project|-||||**5,853**|
|Exceptional Repairs|-||||**6,396**|
|Equipment|70|||**70**||
|Consumables|178|||**178**||
|Miscellaneous|274|||**274**|**62**|
||-|||||
||-|||||
|**_Sub total_**|14,848|||**14,848**|**21,725**|
|**A4 Asset and investment**||||||
|**purchases, (see table)**||||||
|**_Sub total_**||||||
|**_Total payments_**|**14,848**|||**14,848**|**21,725**|
|**_Net of receipts/(payments)_**|**790**|||**790**|**(9,728)**|
|**A5 Transfers between funds**||||||
|**A6 Cash funds last year end**|**21,115**|||**21,115**|**30,843**|
|**_Cash funds this year end_**|**21,905**|||**21,905**|**21,115**|
##
|||**Unrestricted**|**Restricted**|**Endowment**|
|---|---|---|---|---|
|Categories|Details|**funds**|**funds**|**funds**|
|||**to nearest £**|**to nearest £**|**to nearest £**|
|**B1 Cash funds**|Cash at bank|**21,863**|||
||Cash in hand|**42**|||
||**_Total cash funds_**|**21,905**|||
||(agree balances with receipts and payments||||
||account(s))|||**<„.**|
|||**Unrestricted**|**Restricted**|**Endowment**|
|||**funds**|**funds**|**funds**|
||Details|**to nearest £**|**to nearest £**|**to nearest £**|
|**B2 Other monetary assets**|Debtors|**762**|||
||Details|**Fund to which**
**asset belongs**|**Cost (optional)**|**Current value**
**(optional)**|
|**B3 Investment assets**|||||
||Details|**Fund to which**
**asset belongs**|**Cost (optional)**|**Current value**
**(optional)**|
|**B4 Assets retained for the**|||||
|**charity's own use**|||||
|||**Fund to which**|**Amount due**|**When due**|
||Details|**liability relates**|**(optional)**|**(optional)**|
|**B5 Liabilities**|Trade creditors|**(338)**|||
|Signed by one or two trustees on
behalf of all the trustees|**Signature**|Print|Name|Date of
approval|