Trustees, Annual Report for the period Period start dale Period end date Frorn 01 2024 To 31 2025 Section A Reference and administration details Charity name Friends of CYC other names charlty Is known by Cornwall Youth Chol Registered charity number lif any) 1203050 Charity's principal addsS 23 Western Terrace Falmouth ' Cornwall TR114QN Names of the charity trustees who manage the charity Dzte5 acted if not for whole ear Trusioe name Offico Irf any) Name of person lor body) entltled int trustee ifan Founding Irustee & appointed Treasurer by Truslees. Founding Trustee Gillian Catherine Ellen Bale Trustee & treasurer 19th Nov 2022 Louise Marie Friggens Simon Nevil Friggens Sara Elizabeth Downing Bethan Laing Kate Rosina Coles Trustee 19° Nov 2022 Chair of Trustees 19th Nov 2022 Founding trustee & appoinled Chair by Trustees. Appointed by Trustees Trustee 5° September 2023 Trustee 10° June 2024 10° June 2024 1 Oih June 2024 Elected at AGM Trustee Elected at AGM Elected at AGM 8ridget Anne Tornlinson Trustee Emma Louise Arnold Truslee 10 June 2024 to 14th Dember 2024 Elected al AGM Resigned Appointed by Trustees Phoebe Mann Truslee 5° February 2026 10 Names of the trustees for the charity. if any, (for example, any custodian trustees) Name Dates acted rf not for whole ear TAR March 2012
Names and addresses of advisers {Optional inforniatlon) e of adviser Name Address Name of chlef executlve or names of senlor staff members {Optlonal Infomiatlon) Angela Renshaw. Music and Artistic Director Section B Structure, overnance and mana ement Dt¥J¢rlptlon of the ¢harlty'$ trusts Type of goveming documenl Constitution How the charity is constituted CIO - Association, register 12 May 2023 Trustee selection methods Elected at AGM, existing trustees can appoint up to 5 further trustees in a year up to a maximum of 10 trustees. Additional governance Issues {Optlonal Infonnatlon) The charity has wrrtten and adopted the following policies',- H & S policy Safer recrurtment policy Safeguarding policy Equal opportunities policy Data & Biometric protection policy Finance Policy Behaviour policies (singer policy and staff I volunteer policy) The Policies are available via the Charities web site for inspection. You may choose to include additional information, where relevant, about.. policies and procedures adopted for the induction and training of trustees., the charity's organisational structure and any wider network wrth which the charity works., The chanty has written agreements with the supporting personnel. The charity has a structure map that integrates the choir leader and supporting personnel fvnclions and the actions of the volunteer groups (to coordinate actions of the various teams) relationship with any related parties., trustees, consideration of major risks and Ihe syslem and procedures to manage them. The Charity has a Risk Register which is reviewed and updated regularly. As a minimum the reviews are undertaken to provide a report to the Annual General Meeting. The charrty Irustees can confirm Ihey have given due consideration to the major risks to which the charity is exposed and satisfied themselves that systems and procedures are established to manage those risks. To fijrther expand here the contact Intetvals between events is very short, every 2 weeks or less due to the schedule of delivery provided by ihe charity- This facilitates regular fa to face contact beeen the volunteer trustee group where a live and dynamic approach to risk identlfication and mitigation can be applied. The core service delivered by the charty is not in rtself inherently a high risk offering. We do however apply a live Risk Management approach lo our events wilh the application of a Risk Assessment prOsS for all evenls. The backdrop to this being the Charity Risk register structured to align to the CC26 Charrties Commission ublished uIdan. TAR March 2012
Section C Ob'ectives and activities Summary from the Chanty Commission gIStratiOn... TO AOVANCE, IMPROVE, DEVELOP AND MAINTAIN PUBLIC EDUCATION IN, AND APPRECIATION OF, THE ART OF CHORAL MUSIC FOR THE PUBLIC BENEFIT BY SUPPORTING CORNWALL YOUTH CHOIRS {CYC} THROUGH THE PROVISION OF FUNDING, PROMOTION OF CYC MEMBERSHIP, AND BY ORGANISING EVENTS AND REHEARSALS WHICH FURTHER MUSIC EDUCATION. From the charity's ¢onstitution',- Friends of Comwall Youth Choirs IFOCYC), works for the benefit of Cornwall Youth Choirs and to support its members. It develops a sense of community by enabling young people of all ages and their families to participate in rehearsals, evenls and volunteering opportunities. This provides a pathway for all the young people in Cornwall to participate in the various choirs, which builds thr confiden and abilty and provides opportunities to raise aspiralions. Summary of the objects of the charity set out in its governing document FOCYC recognises the importance of singing, group leaming and strong leadership on young people's mental health and well-being. It is commttted to putting young people at the forefront of ils decisions and will aayS ensure that tts programmes meet one or more of the following needs for their benefft.. 1. Fundraising 2. Supporting CYC projects financialty and in person 3. Organising events and rehearsals which further music education and growth through music. 4. Promoting CYC membership. TAR March 2012
In planning our activities for the year we kept in mind the Charity Commissions ICCI guidance on public benefit at our Trustee meetings. This annual report for the Charity covers the calendar period from the 1. of September 2024 to the 31 $1 of August 2025 as the Charity's operating year is aligned to the atsdemi¢ year. The activities undertaken in respect of the Charrtes objectives within the year are focused on delivering public benefrt. The benefrt provKled by the charities activilies during the reported period are targeted wtthin the arts sector. specifically within choral singing. The benefit to participants is multi faceted. ncrease in musical skill and ability, growth in confiden, widened friendship groups and social mixing geographically across the whole county Mutual support for each other, peer support Perfomance opportunities at national venues and events, which for some choir participants will be their first time out of the county. Summary of the maln activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) The public aspect of the charity's adivities can be summarised in the following way.,: The charity is open to any young person within the county of Cornwall. There are wider public benefits through the collaborative activities of the choir wilh olher groups within the county and wider such as intergenerational events with the Male Voice Choir community wilhin the county, joint fundraising events with other charitable organisations such as Cornwall Air Arnbulan Trust. The choirs SUPPOrt other events, such as the Eden Trust al Christmas events. Wrthin the year the charity has provided in excess of 85 individual events across the family of choirs, of these 30 were performance opportunities, from Christmas cOnrtS, through end of year concerts for families, collaborative conrtS with other choirs and competing in the national annual Music For Youth event. which for this year the combined choirs successfully won through the regional qualifier5 and participated in the national final in BiThingham at the Symphony Hall. In anticipation of the ASONE HUB re-tender for September 2025, the truslees also spent time preparing for the process. The Charity Trustees are pleased to be able lo continue Ihe work of the Comwall Youth Choirs, ensunng the public benefft of the choir's work continues. TAR Maich 2012
Addltlonal details of objectives and activities (Optional inforniation) The charity's grant making is restricted to supporting members where possible with discounted membership for multiple young people from families and for families who are economically disadvantaged, as evidenced through FSM. children in Ca and service family children and the like_ You may choose to include further statements, where relevant, aboul.. Aligned with the over 11.000 delivered hours of singer's hours delivered, both in rehearsal or performance for the full 2024-25 choir year, there is an accompanying conseNative estimalion of 1700 volunteer hours given (this does not include fvrther time given at home / away from events in organising the choirs. activities, or the trustees lime in meetings and remote work in support of the charrty). wrthout counting the support freely given by the trustees and volunteers. policy on grantmaking-, policy programme related investment., conlribLrtion made by volunteers. The volunteers support the Charity at events. through marshalling, coordinating support activities such as refreshmenls and manning check ins I ticketing at organised events and organising raffles, and fundraising events. Section D Achievements and performance Linked with the charity's fomation is the growing body of volunteers and 'friends' who freely give their time and resources to support the charty's objectives. from fundraising events to chaperoning and logistical management of events. Summary of the main achievements of the charity during the year The structure of the family of choirs allows the senior singers to act as mentors to the younger singers. Wrthin the senior singers is a youth leader group, who participate wrth Ihe choir leader and senior supporting personnel in repertoire selection, agreeing rehearsal structures and targets_ This provides the youth leader group opportunities lo assume some responsibility wlthin the Servi delivery and gives them ownership as well. There are outreach opportunities presented within the year which enable the senior youth leaders to lead events with secondary schools as well as taking on leading roles within the choir's performance programme, (conducting, vocal leading and permforming so50 etc) The charity continues to be responsible for Ihe delivery of County Youth Choir as a part of Cornwall Music Hub IASONE HUB} strategy for youth ensernbles. This reportin9 period aligns generally wtth year 2 of the 2 year contract. Taking on the Service delivery was a required action to secure and maintain the choir Service offering for the young people of Comwall. In the 2024-25 full academic year period the charity has given over 30 performan opportunities to the various choirs at a variety of events, from local concert sin support of other charities, to fundraising concerts, Christmas public events. competition events both locally within Cornwall and also at more distant localions within the UK. The continued participation of the young people drives their improved musical ability. increasing confidence and supporting aspiration and we see the eviden with some of our senior singers leaving to follow palhways in musscal theatre and university level music education. TAR March 2012
Section D Achievements and performance The Charty has conlinued its communrty support programmes to engage young people and isolated communilies with Ihe choral offer. This ontinues wrth a furthering of the developed Bridges programme, where our music personnel deliver a 10 event program in a junior school setting, supported by the schools music lead Idelivering CPD for the school staffj to engage the young people. This programme is targeted at SEND young people and is an effective intervention. We currently run 5 of these programmes per academic year in a variety of junior schools. The Charity has continued the 'vol$, programme tsrgeted at a remote geographic disadvantaged community within the County by taking a member ofthe Charity's music team to the community and delivering choral art led sessions and we are continuing the Charity's work for those in disadvantaged areas as well as to the wider community groups. Section E Financial review The Charily is working towards holding one year's core running cost (£36,000) as a reserve as the final operating position of the Charity. This is as stated in the Charity's Finance Policy. Brief statement of the charlty's pollcy on reserves Details of any funds materially In deficit None Further financial review detsils {Optional infonnation) TAR March 2012
You may choose to include additional information, where relevant about.. the charity's principal sources of funds (including any fundraising)., how expenditure has supported the key objectives of the charity., investment policy and objectives including any ethical investmenl policy adopted. The charity is funded through a variety of funding SoUrs, the primary nding sources are',- A Grant provided by Comwall's Music Hub Organisation, ASONE Hub, delivering Arts Council England funding for the National Plan for Music Education. Membership Fees. The Charty plans its delivery programme to alwn with the guaranteed income obtained from the above. The Charty also undertakes further fundraising actNihes through the year, this includes but is nol limited to activrties such as',- sponsored evenls. walks I singathon bake and merchandise sales and raffle events Obtaining corporate sponsorships and receiving donations Fundraising conrtS (tickeled events) Other Grant applications in support of core costs and project work Expenditure in support of the core activities of the Charity relate lo Venue hi and Choir leader and supporting personnel cosls in leading the events. The Choir leader and supporting personnel cost5 represent 75 to 80 /0 of the core running costs, venue hire being around 109/0 and sundry minor costs, insurance. professional fees, rnusic purchases etc make up the balance. The fundrai51ng support allows the Charrty to supplement the core activities {rehearsal and perfomances) with special event participation, and perfoanS at national events such at the 2025 Music for Youth Festival held at Birmingham Symphony Hall in July 2025. Currenlly the Chanty has no need of an irivestment policy, rf the financial position of the chartty changes the investment strategy will be defined within the Finan Policy of the chanty. We wish to provide a note on our accompanying CC16a Receipts and Payments Accounts statement. The charity has reported in the 'Last Year. column the figures for the previous 12 month, rather than the longer period that was reported on the previous years return, due to il being the charities firsl accounting period which extended over a 15 month period. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Slgnaturels) Full name(sl Positlon (eg Secretary, Chair, etcl Simon Nevil Friggens Chair of Trustees Gillian Catherine Ellen Bate TrLSStee and Treasurer Date 15 oy IOL TAR March 2012
I
fflllllll]
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Friends of CYC On accounts for the period ended 31. August 2025 Charity no (if any 1203050 Set out on pages I report to the trustees on my examination of the accounts of the above charty (kne Trusf) for the period ended 31" August 2026. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charrties A 2011 {"the Acf). I report in respect of my examination of the Tnjst's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. I have completed my examination. I confimi that no material matters have come to my attention in connection with the examination which gNes me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord wilh the accounting records Independent examiner's statement I have no COnmS and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounls to be reached. Signed: Date: ac612 Name: Amy Sole FCA Relevant professional qualificationls) or body lif any): Fellow member of the Institute of Chartered Accountants England & Wales Address: Phillips Frith LLP 9 Tregarne Terrace, St Austell, Cornwall. PL25 4DD Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charty accounls.. directions and guidance for examiners)-
Glve here brief detalls of any items that the examiner wlshes to disclose. WA