Trustees. Annual Report for the period Period start date Period end dale From 12th May To 31st August 2024 Section A Reference and administration details Charity name Friends of CYC Other names charity is known by Friends of Cornwall Youth Choirs Règistered charity number (rf any) 1203050 Charity's principal address 23 Westem Terrace Falmouth Comwall TR114QN Names of the charity trustees who manage the charlty Dotes acted if not for whole Trustse name Office lif any) Namè of person lor body) entitled toa oint trustee ifan Founding Trustee Resigned FOUndng Iruslee & appointed Treasurer by Trustees. Founding Trustee Katharine Mary Mulcahy Trustee & secretary 19, Nov 2022 to the 10" June 2024 19" Nov 2022 Gillian Catherine Ellen Bate Trustee & treasurer Louise Marie Friggens Simon Nevil Friggens Sara Elizabeth Downing Emma Louise Amold Trustee 19" Nov 2022 Chair of Trustees 19" Nov 2022 Founding trustee & appointed Chair by Trustees. Appointed by Trustees Trustee 5 September 2023 Trustee 10 June 2024 to the 14" December 2024 10 June 2024 Elected at AGM Resigned Elected at AGM Bethan Laing Kate Rosina Coles Trustee Trustee 10, June 2024 10 June 2024 Elected at AGM Bridget Anne Tomlinson Trustee Elected at AGM Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole ear Names and addresses of advisers (Optional information} e of adviser Name Address Name of chief executive or names of senior staff members (Optional information) Angela Renshaw, MLASIC Director (senior music leaderl TAR D3- PF amends- Frlends ol CYC, Reg 1203050 1 Apr 2025
Section B Structure, overnance and mana ement Descrlption of the charity's trusts Type ofgoverning document Constitution How the charity is constituted CIO - Assooation, registered 12° May 2023 Trustee selection methods Elected at AGM, existing trustees can appoint up to 5 further trustees in a year up to a maximum of 10 trustees. Addltlonal governance Issue5 (Optional inforniation) The charity has wrttten and adopted the following policies.'_ H & S Policy slatement Safer recrurtrnent policy Safeguarding policy Equal opportunities policy Data & Biomelric protection policy Finance Policy Behaviour policies (singer policy and staff I volunteer policy) You may choose to include additional information, where relevant, about.. policies and procedures adopted for the induction and training of trustees., the charity's organisalional structure and any wider network wrth which the charity works., relationship with any related parties., trustees, consideration of major risks and the system and procedures to manage them. The charity has written agreements with the supporting personnel. The charity has a structure map that integrates the choir leader and supporting personnel functions and the actions of the volunteer groups (to coordinate actions of the vanous teams) The Policies are available via the Charrties web srte for inspeclion. The CharFty has a Risk Register which is reviewed and updated regularly, as a minimum the reviews are undertaken to provide a report to Ihe Annual General Meeting. The charity trustees can confimi they have given due consideration lo the major risks to which the charity is exposed and satisfied themselves that system5 and procedures are established to mange Ihose risks. To further expand here the contad intervals betMeen events is very short, every 2 weeks or less due to the schedule of delivery provided by the charity, this facilitates regular face to face contact beeen the volunteer trustee group where a live and dynamic approach to risk identification and mitigation can be applied. The core service delivered by the charity is not in itself inherently a high risk offering, we do h¢)wever apply a live Risk Management approach to our events with the applicab.on of a Risk Assessment Pro$$ for all events. The backdrop to this being the Charity Risk register structured to align to Ihe CC26 Charities Commission published guidan. TAR D3- PF am8nd8- Frlond8 of CYC. Reg 1203050 2 Apr 2025
Section C Ob"ectives and activities Summary from the Charty Commission registralion",- TO ADVANCE. IMPROVE, DEVELOP AND MAINTAIN PUBLIC EDUCATION IN. AND APPRECIATION OF. THE ART OF CHORAL MUSIC FOR THE PUBLIC BENEFIT BY SUPPORTING CORNWALL YOUTH CHOIRS (CYC} THROUGH THE PROVISION OF FUNDING, PROMOTION OF CYC MEMBERSHIP, AND BY ORGANISING EVENTS AND REHEARSALS lCH FURTHER MUSIC EDUCATION. From the chartys constitub"on'_ Friends of Comall Youth Choirs (FOCYC), works for the benefft of Comwall Youth Choirs and to support its members. It develops a sense of communty by enabling young people of all ages and their families to participate in rehearsals. events and volunteering opportunrties. This provides a patlmay for all the young people in Cormyall to partiapate in the various choirs, which builds their confidence and abilty and provides opportunities to raise aspirations. Summary ofthe objects ofthe charity set out in its governing document FOCYC recognises the importance of singing, group learning and strong leadership on young people's mental health and well-being. It is commttted to putting young people at the forefronl of its decisions and will ahyays ensure that its programmes meet one or more of the following needs for their benefft.. 1. Fundraising 2. Supporting CYC prqects financially and in person 3. Organising events arKI rehearsals which further music education and growth through music. 4. Promoling CYC membership. In planning our actrvities for the year we kept in mind the Charity Commissions {CC) guidance on public benefit at our Trustee meetings. As this is the first annual report of the Charrty it covers an extended calendar period from November 2022 up to August 2024. The Charity become ,giStered, and therefore recognised by the Charity Commission on the 12° of May 2023. Summary ofthe main activities undertaken for the public benefit in relation to these objects {include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public beneflt) The main activity for the period Nov 22 to May 23, when the Charity operated in an unregistered capacty, was as a 'Friends of organisation to fundraise to allow the participation by Cornwall Youth Choir at the InterKultur choral competition held in Hull from Ihe 27th April to the 1° May 2023. The fLtndraising activity was Suc$$fUl for the event, meeting the cost wrth some surplus which the Charity carried foNard for 'other' events. The Trustees realised earty on that the 'Friends of would exceed the £5,000 Ihreshold and commenced the regislration process, compiling a constitution and making the application lo become registered in Feb 2023. In creating the constitution the Trustees were aware of the polential for the Charity to need lo be able to become more involved in the delivery of the choirs core service. During the Early summer of 2023 the regional Hub Lead Organisation covering Cornwall {ASONE Hub} initiated an open lender pro$$ for the rovision ofthe Choir servi. The Trustees, Choir leader and TAR 03- PF amands- Frlends of CYC. Reg 1203050 3 Apr 2025
supporting personnel were unanimous in their wish to maintain the current family of Comwall Youth Choirs. To secure the future of the Choirs in the existing fomi the Charity, supported by the choir leader and supporting personne5. compiled the necessary Policies and Procedural documents necessary to become a 'Regi5tered Service provider, to ASONE. The Charity was successful in the tender process and secured the right to continue delivering the Youth Choir provision funded by ASONE Hub as part of the Hubs strategy for delivering the National Plan for Music Education. The Choir service delivery is aligned to the academic year and the Charity then commenced its responsibility for delivery of the seNice from Septemtser 2023. the agreement with the Hub is for 2 years of delivery. The Charity Trustees are pleased lo be able to ontinue the work of the Cornwall Youth Choirs, ensuring the public benefit of the choirfs wotk Gontinues. Additional detsils of objectives and activlties (Optional infonnation) The charity's grant making is restricted to supporting members where possible with discounted membership for multiple young people from families and for families who are economically disadvantaged, as evidenced through FSM, children in care and service family children and the like. You may choose to include further statements, where relevant, about.. Aligned with the approximate 9,000 delivered hours of choral events, either rehearsal or perfomiance for the full 2022-23 choir yeaf there is an accompanying conservative estimation of 840 volunteer hours given (this does not include further time given at home l away from events in organising the choirs, activrties, or the tnjstees time in meetings and remote work in support of the charity). For the 2023-24 academic year the delivered hours for young persons participation has increased to in excess of 10,000 hours with over 1600 hours of volunteer time given at events, without counting the 'at home l out of sight, support frlY given by the trustees and volunteers. policy on grantmaking., policy programme related investment-, contribution made by volunteers. The volunteers support the Charity at events, through marshalling. coordinating support activrties such as refreshments and manning check ins I ticketing at organised events and organising raffles, and fundraising events. TAR D3- PF amends- Friends of CYC, Reg 1203050 4 Apr 2025
Section D Achievements and performance The charity sucded in raising the required funds and the Comwall Youth Choir did compete at the InterKuttur Choral event, securing impressive results for the choir. The fundraising supported cost5 associated with increased rehearsals for the choir in preparation for Ihe event. as well as significantly reducing the cost of the event to the families of the participants. The fundraising covered 8OOlo of the event costs, including competition entry, accommodation, transport, costume, choir leader and supporting personnel, and meal cosls. The impad on the young people of the choir, particularly coming out of the pandemic lockdown. was Iremendous. The growth in confidence and skill. the increased strength of friendships and community bond achieved by this experience was a hLtge benefil to all the participants, some ofwhich was recorded in testimonials from the young people after the choir had retumed to Comwall. The legacy from this event has been and continues to be a wider participation in our communities, with intergenerational events such as shared concerts with the male voice choir community, linked support w¢th other charities as the choir now support the Cornwall Air Ambulance Trust as well as the individual thoir members growth in confKJence and ability. Linked with the charity's formation is the growing body of volunteers and 'friends' who freely give their time and resources to 5UPPOrt the charity's objectives, from fundraising events to chaperoning and logistical management of events. Summary of the maln achievements of the charlty during the year The structure of the family of choirs allows the senior singers to act as mentors to the younger singers. Wilhin the senior singers is a youth leader group, who participate with the choir leader and senior supporting personnel in repertoire selection, agreeing rehearsal structures and targets. This provides the youth leader group an opportunity lo assume some responsibility wrthin the seNice delivery and gives them ownership as well. There are outreach opportunities presented within the year that the Senior youth leaders then also participate in, leading events in secondary schools as well as taking on leading roles within the choirs performan programme, (conducting, vocal leading and soloing etc) In response to changes within the Comwall Music Hub (from which the choirs core services are funded) the charity participated in a tendering activity to take on the Servi delivery for the following year (2023-241. Over the summer of 2023 the charity trustees prepared the charity to take on the service delwery under a contract from the regional music hub. The charty was successful in its tender bid and from the 1" of September 2023 has been responsible for the service delivery for the family of youth choirs in Comwall. This required a significant input from the trustees, volunteers and choir leader and supportin9 personnel in collating Ihe tender response and in preparing the charity for its broadened role. The required adivities were SucsfUllY implemented I put in place and since the 1Jt of September 2023 the chartty has been successfully managing the choir service delivery. This was a required action to secure I maintain the choir service offering for the young people of Comwall. In the 2023-24 11 academic year F)eriod the charity has given over 30 perf0mlan opportunities to the various choirs at a variety of events, from local concert in support of other charities. to fundraising concerts, Christmas public events. competrtion events both locally (within Cornwall) and also at distant locations within the UK. The continued participation of the young people continuously drives their roved musical abili increasin confidence and su ortin TAR D3- PF amends- Friends of CYC, Reg 1203050 5 Apr 2023
Section D Achievements and perfomiance aspiration. where we see the evidence with some of our senior singers leaving to follow pathways in musical theatre and foirnal music education. In the year the charity has initiated community support programmes to engage young people and isolated communities with the choral offer. This has been achieved through developing and delivering our Bridge5 programme, where our music supporting personnel delivered a 10 event program in a junior school setting, supported by the schools music lead (delivering CPD for the school staffj to engage the young people. This programme is targeted at SEND young people and is an effective intervention. From the initial trial programme run once in the 2023-24 year we are now expecting to run 5 programmes in the following academic year. The Charrty has inrtiated a 'Voices' programme very targeted at a remote geographic disadvantaged community within the county, by taking the Charity's music team to the community and delivering choral art events, led sessions we are ensuring the chartys work is accessible to those in disadvantaged areas as well as to the wider community groups. TAR D3- PF amends- Friends of CYC, Reg 1203050 6 Apr 202$
Section E Financial review Brief statement of the charity's policy on reserves The current policy on reserves is to hold approximately one ternis running costs, the actual value of cosls per temi is slightly different but averaged equates to around £12.000. The Charity i8 working lowards holding one year's core running cost (£36,000} as a resetve as the final operating position of Ihe Chanty. This is as staled in the Charity's Finance Poli Detalls of any funds materlally in deficit None. Furtherfinancial review details (Optional Infomiation) The charity is funded through a variety offunding sour, the primary funding sources are;_ A Grant provided by Comwall's Music Hub Organisation, ASONE Hub, delivering Arts Council England funding for Ihe National Plan for Music Educalion. Membership Fees. You may choose to inclu¢Je additional information, where relevant about.. the charity's principal sources of funds (including any fundrai5ing)'. how expenditure has supported the key objectives of the charity., investment policy and objectives including any ethical investrnent policy adopted. The Charty plans its delivery programme to align with the guaranteed income obtained from the above. The Charity also undertakes further fundraising actNities through the year. this includes but is not limited lo activilies such as'.- sponsored events. walks I singathon bake and merchandise sales and raffle events Obtaining corporate sponsorships and receiving donations Fundraising concerts (ticketed events) Other Grant applications in support of core costs and project work Expenditure in support of the CO aclivtties of the Charity relate to Venue hire and Choir leader and supporting personnel costs in leading the events. The Choir leader and supporting personnel costs represent 75 to 80¢/0 of the core running costs, venue hire being around 15Q/o and sundry minor costs, insurance, music etc make up the balance. The fvndraising support allows the Charty to supplement the core activities (rehearsal and performances) with special event participation, such as competrtion participation and performances at national events such at the 2024 Music for Youth Feslival held at Birmingham Symphony Hall in July 2024. Currently the charty has no need of an inveslment policy, rf the financial position of the charty changes the investment strategy will be defined within the Finance Policy of the charrty. Section F Other optional information Nothing to advisè. Section G Declaration The trustees declare that they have approved the trustees. report above. TAR D3- PF amends- Friends of CYC. Reg 1203050 7 Apr 2026
Slgned on behalf of the charlty's trustees Signature(sl Full name(sl Position (eg Secretary, Chair, etc) n Nevil Friggens Gillian Catherine Ellen Bate Chair of Trustees Trustee and Treasurer Date TAR 03- PF amonds- Frlends of CYC, Rag 1203050 8 Apr 2025
Appendix A Annual Accounts st Overleaf th8 Accounts summary for Friends of CYC for the period 12 May 2023 to 31 August 2024 TAR D3- PF am•nds- Frlends of CYC, Reg 1203050 9 Apr 2025
CHARITY COMMISSION FOR ENGLANO AND WALE5 Frnd$ ol CYC Receipts and pa ments accounts CC16a Forthe rIOd 12th M 2023 31StA51 2024 Section A Receipts and payments Un$tCt¢d fvnds Restrictsd fund5 Endowment lunds Totsl funds La$tyear toth• t¢1 n•ar•61t A1 Rg¢eipts Concgrt$ 14,43? 14.438 TEachw'5 ChDirfee5 Tucksho Donityl$ Unrforyn Purchasés gLine w$11d ¥theme ASONE HUO funding Corporale ¥ponsorsh Grafflls rÉceivad Trip Re51dential feas End yoartun da oM4w6llipf85 133 17,212 3,D08 13J 3.008 160 22.000 22,000 4.150 .05T 4.255 13 57 42SS 1.046 Inqti 19.$18 Sub total(Gross income for ARI 114,610 A2 Asset and in¥ests71ent salès. (see tsblel. Sub total 105.320 114 A3P ments 27.06t 1.302 $ Purchas6 and pnntifflg Unif0ry purch4ses Tuck shop purthas8S Cost pl knQrai$i Compètilian cost royt5 Trafflsport co$t$ Aciiviti*S and Rehears31 VenUeb & co¥t• v0eer costs mi3 AdMiniratIOn Costs PbknrtY, m8rwing Subycriptns rnembership and nsur 1.392 3.9 174 8$4 174 24.589 27 S17 s41 42$7 47• 163 5.541 4.257 476 16J 1N70 420 420 Sundr18s and small equipment nkand urd ch31 374 374 Sub total 74 T8.2Dg A4 Asset and ifNestrnent urchases, SO8 tabl81 Sub total 74889 3.320 Net of elpt&(payMentsJ A5 Transfers betrfftn funds A6 Cosh funds last year ond Cash lunds thls y•ar 30,431 36.331 30,431 36.331 CCXX R1 Bccounts ISS} 1010412025
Section B Statement of assets and liabtlities at the end of the period Unrestricted funds to nrt£ Restricted fynds io n•arute Endowment funds tts nereit£ B1 Cash fund$ HSBC 5.¥ 8.462 loo Total cash funds JQ,431 funils funds fund5 Details Fund to whh eurr•ntvalu• De11$ CoÉtl•ptior411 Fd towkh Details CoJtlapiiornll Currnntv#1u• B4 A88ets retsFned for the ¢harfty's own usè Fvrtd ttswhKh r•lat Arnvunt duE When duv B5 Llabollt d tosuppSprs ttyl lem)ewipfe• pd 5.286 sign by or IMI trustees tsi bth81fofal the trLÉts Swjnalurg Print Naft Date ef rov21 TK144EN ILL6AI& CXX R2 arLrArts ISS} 10104tt025
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Sectlon A Independent Examinerfs Report Report to the trusteesl members of Friends of CYC On accounts for the period ended 315t Augusl 2024 Charity no (if any) 1203050 Set out on pages I report to the trustees on my examination of the accounts of the above charity (Yhe Trust") for the pertod ended 31•t August 2024. Responslbllitfes and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charitie5 Act 2011 (Yhe Acf). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Ad and in carrying out my examination, I have followed the applicable Directions given by the Charty Commission under section 145(5}{b) of the Act. I have completed my examination. I confirni that no material matters have come to my attention in connection with Ihe examination which gives me cause to believe that in. any material respect.. accounting records were not kept in accordan wth section 130 of the Act or the accounts do not accord wth the accounting records Independent examinerfs statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order lo enab18 a proper understanding of the accounts to be reached. Date: 22.04.2025 Signed". Name: Amy Sole FCA Relevant professlonal qualificationlsl or body (if anyl: Fellow member of the InstttLrte of Chartered Accountants England & Wales Address: Phillips Frith LLP 9 Tregarne Terra, St Austell, Cornwall. PL25 4DD
Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charty accounts.. directions and guidance for examiners). Glve here brief details of any items that the examiner wishes lo disclose. NIA