Trustees. Annual Report for the period
Period start date
Period end dale
From
12th
May
To 31st
August
2024
Section A
Reference and administration details
Charity name
Friends of CYC
Other names charity is known by
Friends of Cornwall Youth Choirs
Règistered charity number (rf any)
1203050
Charity's principal address
23 Westem Terrace
Falmouth
Comwall
TR114QN
Names of the charity trustees who manage the charlty
Dotes acted if not for whole
Trustse name
Office lif any)
Namè of person lor body) entitled
toa
oint trustee
ifan
Founding Trustee
Resigned
FOUnd￿ng Iruslee & appointed
Treasurer by Trustees.
Founding Trustee
Katharine Mary
Mulcahy
Trustee & secretary
19, Nov 2022 to the
10" June 2024
19" Nov 2022
Gillian Catherine
Ellen Bate
Trustee & treasurer
Louise Marie
Friggens
Simon Nevil
Friggens
Sara Elizabeth
Downing
Emma Louise
Amold
Trustee
19" Nov 2022
Chair of Trustees
19" Nov 2022
Founding trustee & appointed
Chair by Trustees.
Appointed by Trustees
Trustee
5 September 2023
Trustee
10 June 2024 to the
14" December 2024
10 June 2024
Elected at AGM
Resigned
Elected at AGM
Bethan Laing
Kate Rosina Coles
Trustee
Trustee
10, June 2024
10 June 2024
Elected at AGM
Bridget Anne
Tomlinson
Trustee
Elected at AGM
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name
Dates acted if not for whole
ear
Names and addresses of advisers (Optional information}
e of adviser
Name
Address
Name of chief executive or names of senior staff members (Optional information)
Angela Renshaw, MLASIC Director (senior music leaderl
TAR D3- PF amends- Frlends ol CYC, Reg 1203050 1
Apr 2025

Section B
Structure,
overnance and mana
ement
Descrlption of the charity's trusts
Type ofgoverning document
Constitution
How the charity is constituted
CIO - Assooation, registered 12° May 2023
Trustee selection methods
Elected at AGM, existing trustees can appoint up to 5 further trustees in a
year up to a maximum of 10 trustees.
Addltlonal governance Issue5 (Optional inforniation)
The charity has wrttten and adopted the following policies.'_
H & S Policy slatement
Safer recrurtrnent policy
Safeguarding policy
Equal opportunities policy
Data & Biomelric protection policy
Finance Policy
Behaviour policies (singer policy and staff I volunteer policy)
You may choose to include
additional information, where
relevant, about..
policies and procedures
adopted for the induction and
training of trustees.,
the charity's organisalional
structure and any wider
network wrth which the charity
works.,
relationship with any related
parties.,
trustees, consideration of
major risks and the system
and procedures to manage
them.
The charity has written agreements with the supporting personnel.
The charity has a structure map that integrates the choir leader and
supporting personnel functions and the actions of the volunteer groups (to
coordinate actions of the vanous teams)
The Policies are available via the Charrties web srte for inspeclion.
The CharFty has a Risk Register which is reviewed and updated regularly,
as a minimum the reviews are undertaken to provide a report to Ihe
Annual General Meeting. The charity trustees can confimi they have given
due consideration lo the major risks to which the charity is exposed and
satisfied themselves that system5 and procedures are established to
mange Ihose risks. To further expand here the contad intervals betMeen
events is very short, every 2 weeks or less due to the schedule of delivery
provided by the charity, this facilitates regular face to face contact
be￿een the volunteer trustee group where a live and dynamic approach
to risk identification and mitigation can be applied. The core service
delivered by the charity is not in itself inherently a high risk offering, we do
h¢)wever apply a live Risk Management approach to our events with the
applicab.on of a Risk Assessment Pro￿$$ for all events. The backdrop to
this being the Charity Risk register structured to align to Ihe CC26
Charities Commission published guidan￿.
TAR D3- PF am8nd8- Frlond8 of CYC. Reg 1203050 2
Apr 2025

Section C
Ob"ectives and activities
Summary from the Charty Commission registralion",-
TO ADVANCE. IMPROVE, DEVELOP AND MAINTAIN PUBLIC
EDUCATION IN. AND APPRECIATION OF. THE ART OF CHORAL
MUSIC FOR THE PUBLIC BENEFIT BY SUPPORTING CORNWALL
YOUTH CHOIRS (CYC} THROUGH THE PROVISION OF FUNDING,
PROMOTION OF CYC MEMBERSHIP, AND BY ORGANISING EVENTS
AND REHEARSALS ￿lCH FURTHER MUSIC EDUCATION.
From the chartys constitub"on'_
Friends of Comall Youth Choirs (FOCYC), works for the benefft of
Comwall Youth Choirs and to support its members.
It develops a sense of communty by enabling young people of all ages
and their families to participate in rehearsals. events and volunteering
opportunrties. This provides a patlmay for all the young people in
Cormyall to partiapate in the various choirs, which builds their confidence
and abilty and provides opportunities to raise aspirations.
Summary ofthe objects ofthe
charity set out in its
governing document
FOCYC recognises the importance of singing, group learning and strong
leadership on young people's mental health and well-being. It is
commttted to putting young people at the forefronl of its decisions and will
ahyays ensure that its programmes meet one or more of the following
needs for their benefft..
1. Fundraising
2. Supporting CYC prqects financially and in person
3. Organising events arKI rehearsals which further music education and
growth through music.
4. Promoling CYC membership.
In planning our actrvities for the year we kept in mind the Charity
Commissions {CC) guidance on public benefit at our Trustee meetings.
As this is the first annual report of the Charrty it covers an extended
calendar period from November 2022 up to August 2024. The Charity
become ,￿giStered, and therefore recognised by the Charity Commission
on the 12° of May 2023.
Summary ofthe main
activities undertaken for the
public benefit in relation to
these objects {include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
beneflt)
The main activity for the period Nov 22 to May 23, when the Charity
operated in an unregistered capacty, was as a 'Friends of organisation
to fundraise to allow the participation by Cornwall Youth Choir at the
InterKultur choral competition held in Hull from Ihe 27th April to the 1°
May 2023. The fLtndraising activity was Suc￿$$fUl for the event, meeting
the cost wrth some surplus which the Charity carried foNard for 'other'
events.
The Trustees realised earty on that the 'Friends of would exceed the
£5,000 Ihreshold and commenced the regislration process, compiling a
constitution and making the application lo become registered in Feb
2023. In creating the constitution the Trustees were aware of the
polential for the Charity to need lo be able to become more involved in
the delivery of the choirs core service.
During the Early summer of 2023 the regional Hub Lead Organisation
covering Cornwall {ASONE Hub} initiated an open lender pro￿$$ for the
rovision ofthe Choir servi￿. The Trustees, Choir leader and
TAR 03- PF amands- Frlends of CYC. Reg 1203050 3
Apr 2025

supporting personnel were unanimous in their wish to maintain the
current family of Comwall Youth Choirs. To secure the future of the
Choirs in the existing fomi the Charity, supported by the choir leader and
supporting personne5. compiled the necessary Policies and Procedural
documents necessary to become a 'Regi5tered Service provider, to
ASONE. The Charity was successful in the tender process and secured
the right to continue delivering the Youth Choir provision funded by
ASONE Hub as part of the Hubs strategy for delivering the National Plan
for Music Education. The Choir service delivery is aligned to the
academic year and the Charity then commenced its responsibility for
delivery of the seNice from Septemtser 2023. the agreement with the Hub
is for 2 years of delivery. The Charity Trustees are pleased lo be able to
ontinue the work of the Cornwall Youth Choirs, ensuring the public
benefit of the choirfs wotk Gontinues.
Additional detsils of objectives and activlties (Optional infonnation)
The charity's grant making is restricted to supporting members where
possible with discounted membership for multiple young people from
families and for families who are economically disadvantaged, as
evidenced through FSM, children in care and service family children and
the like.
You may choose to include
further statements, where
relevant, about..
Aligned with the approximate 9,000 delivered hours of choral events,
either rehearsal or perfomiance for the full 2022-23 choir yeaf there is an
accompanying conservative estimation of 840 volunteer hours given (this
does not include further time given at home l away from events in
organising the choirs, activrties, or the tnjstees time in meetings and
remote work in support of the charity). For the 2023-24 academic year
the delivered hours for young persons participation has increased to in
excess of 10,000 hours with over 1600 hours of volunteer time given at
events, without counting the 'at home l out of sight, support fr￿lY given
by the trustees and volunteers.
policy on grantmaking.,
policy programme related
investment-,
contribution made by
volunteers.
The volunteers support the Charity at events, through marshalling.
coordinating support activrties such as refreshments and manning check
ins I ticketing at organised events and organising raffles, and fundraising
events.
TAR D3- PF amends- Friends of CYC, Reg 1203050 4
Apr 2025

Section D
Achievements and performance
The charity suc￿ded in raising the required funds and the Comwall
Youth Choir did compete at the InterKuttur Choral event, securing
impressive results for the choir. The fundraising supported cost5
associated with increased rehearsals for the choir in preparation for Ihe
event. as well as significantly reducing the cost of the event to the
families of the participants. The fundraising covered 8OOlo of the event
costs, including competition entry, accommodation, transport, costume,
choir leader and supporting personnel, and meal cosls. The impad on
the young people of the choir, particularly coming out of the pandemic
lockdown. was Iremendous. The growth in confidence and skill. the
increased strength of friendships and community bond achieved by this
experience was a hLtge benefil to all the participants, some ofwhich was
recorded in testimonials from the young people after the choir had
retumed to Comwall. The legacy from this event has been and continues
to be a wider participation in our communities, with intergenerational
events such as shared concerts with the male voice choir community,
linked support w¢th other charities as the choir now support the Cornwall
Air Ambulance Trust as well as the individual thoir members growth in
confKJence and ability. Linked with the charity's formation is the growing
body of volunteers and 'friends' who freely give their time and resources
to 5UPPOrt the charity's objectives, from fundraising events to
chaperoning and logistical management of events.
Summary of the maln
achievements of the charlty
during the year
The structure of the family of choirs allows the senior singers to act as
mentors to the younger singers. Wilhin the senior singers is a youth
leader group, who participate with the choir leader and senior supporting
personnel in repertoire selection, agreeing rehearsal structures and
targets. This provides the youth leader group an opportunity lo assume
some responsibility wrthin the seNice delivery and gives them ownership
as well. There are outreach opportunities presented within the year that
the Senior youth leaders then also participate in, leading events in
secondary schools as well as taking on leading roles within the choirs
performan￿ programme, (conducting, vocal leading and soloing etc)
In response to changes within the Comwall Music Hub (from which the
choirs core services are funded) the charity participated in a tendering
activity to take on the Servi￿ delivery for the following year (2023-241.
Over the summer of 2023 the charity trustees prepared the charity to take
on the service delwery under a contract from the regional music hub. The
charty was successful in its tender bid and from the 1" of September
2023 has been responsible for the service delivery for the family of youth
choirs in Comwall. This required a significant input from the trustees,
volunteers and choir leader and supportin9 personnel in collating Ihe
tender response and in preparing the charity for its broadened role. The
required adivities were Suc￿sfUllY implemented I put in place and since
the 1Jt
of September 2023 the chartty has been successfully managing
the choir service delivery. This was a required action to secure I maintain
the choir service offering for the young people of Comwall.
In the 2023-24 ￿11 academic year F)eriod the charity has given over 30
perf0mlan￿ opportunities to the various choirs at a variety of events,
from local concert in support of other charities. to fundraising concerts,
Christmas public events. competrtion events both locally (within Cornwall)
and also at distant locations within the UK.
The continued participation of the young people continuously drives their
roved musical abili
increasin
confidence and su
ortin
TAR D3- PF amends- Friends of CYC, Reg 1203050 5
Apr 2023

Section D
Achievements and perfomiance
aspiration. where we see the evidence with some of our senior singers
leaving to follow pathways in musical theatre and foirnal music education.
In the year the charity has initiated community support programmes to
engage young people and isolated communities with the choral offer.
This has been achieved through developing and delivering our Bridge5
programme, where our music supporting personnel delivered a 10 event
program in a junior school setting, supported by the schools music lead
(delivering CPD for the school staffj to engage the young people. This
programme is targeted at SEND young people and is an effective
intervention. From the initial trial programme run once in the 2023-24
year we are now expecting to run 5 programmes in the following
academic year.
The Charrty has inrtiated a 'Voices' programme very targeted at a remote
geographic disadvantaged community within the county, by taking the
Charity's music team to the community and delivering choral art events,
led sessions we are ensuring the chartys work is accessible to those in
disadvantaged areas as well as to the wider community groups.
TAR D3- PF amends- Friends of CYC, Reg 1203050 6
Apr 202$

Section E
Financial review
Brief statement of the
charity's policy on reserves
The current policy on reserves is to hold approximately one ternis
running costs, the actual value of cosls per temi is slightly different but
averaged equates to around £12.000. The Charity i8 working lowards
holding one year's core running cost (£36,000} as a resetve as the final
operating position of Ihe Chanty. This is as staled in the Charity's
Finance Poli
Detalls of any funds materlally
in deficit
None.
Furtherfinancial review details (Optional Infomiation)
The charity is funded through a variety offunding sour￿, the primary
funding sources are;_
A Grant provided by Comwall's Music Hub Organisation, ASONE
Hub, delivering Arts Council England funding for Ihe National Plan
for Music Educalion.
Membership Fees.
You may choose to inclu¢Je
additional information, where
relevant about..
the charity's principal
sources of funds (including
any fundrai5ing)'.
how expenditure has
supported the key objectives
of the charity.,
investment policy and
objectives including any
ethical investrnent policy
adopted.
The Charty plans its delivery programme to align with the guaranteed
income obtained from the above.
The Charity also undertakes further fundraising actNities through the
year. this includes but is not limited lo activilies such as'.-
sponsored events. walks I singathon
bake and merchandise sales and raffle events
Obtaining corporate sponsorships and receiving donations
Fundraising concerts (ticketed events)
Other Grant applications in support of core costs and project work
Expenditure in support of the CO￿ aclivtties of the Charity relate to Venue
hire and Choir leader and supporting personnel costs in leading the
events. The Choir leader and supporting personnel costs represent 75 to
80¢/0 of the core running costs, venue hire being around 15Q/o and sundry
minor costs, insurance, music etc make up the balance.
The fvndraising support allows the Charty to supplement the core
activities (rehearsal and performances) with special event participation,
such as competrtion participation and performances at national events
such at the 2024 Music for Youth Feslival held at Birmingham Symphony
Hall in July 2024.
Currently the charty has no need of an inveslment policy, rf the financial
position of the charty changes the investment strategy will be defined
within the Finance Policy of the charrty.
Section F
Other optional information
Nothing to advisè.
Section G
Declaration
The trustees declare that they have approved the trustees. report above.
TAR D3- PF amends- Friends of CYC. Reg 1203050 7
Apr 2026

Slgned on behalf of the charlty's trustees
Signature(sl
Full name(sl
Position (eg Secretary, Chair,
etc)
n Nevil Friggens
Gillian Catherine Ellen Bate
Chair of Trustees
Trustee and Treasurer
Date
TAR 03- PF amonds- Frlends of CYC, Rag 1203050 8
Apr 2025

Appendix A
Annual Accounts
st
Overleaf th8 Accounts summary for Friends of CYC for the period 12 May 2023 to 31 August 2024
TAR D3- PF am•nds- Frlends of CYC, Reg 1203050 9
Apr 2025

CHARITY COMMISSION
FOR ENGLANO AND WALE5
Fr*nd$ ol CYC
Receipts and pa
ments accounts
CC16a
Forthe ￿rIOd
12th M 2023
31StA￿￿51 2024
Section A Receipts and payments
Un￿$t￿Ct¢d
fvnds
Restrictsd
fund5
Endowment
lunds
Totsl funds
La$tyear
toth•
t¢1￿ n•ar•61t
A1 Rg¢eipts
Concgrt$
14,43?
14.438
TEachw'5 ChDirfee5
Tucksho
Don*ityl$
Unrforyn Purchasés
gLine w￿$11￿d
¥theme
ASONE HUO funding
Corporale ¥ponsorsh
Grafflls rÉceivad
Trip
Re51dential feas
End yoartun da
oM4w6llipf8*5
133
17,212
3,D08
13J
3.008
160
22.000
22,000
4.150
.05T
4.255
13
57
42SS
1.046
Inqti
19.$18
Sub total(Gross income for
ARI
114,610
A2 Asset and in¥ests71ent salès.
(see tsblel.
Sub total
105.320
114
A3P
ments
27.06t
1.302
￿$￿ Purchas*6 and pnntifflg
Unif0ry￿ purch4ses
Tuck shop purthas8S
Cost pl knQrai$i
Compètilian cost
royt5
Trafflsport co$t$
Aciiviti*S and
Rehears31 VenUeb￿ & co¥t•
v0￿￿eer costs
mi￿3
AdMini￿ratIOn Costs
P￿bknrtY, m8rwing
Subycript￿ns rnembership and nsur
1.392
3.9
174
8$4
174
24.589
27
S￿17
s￿41
42$7
47•
163
5.541
4.257
476
16J
1N70
420
420
Sundr18s and small equipment
nkand urd ch31
374
374
Sub total
74
T8.2Dg
A4 Asset and ifNestrnent
urchases,
SO8 tabl81
Sub total
74889
3.320
Net of ￿elpt&(payMentsJ
A5 Transfers betrfftn funds
A6 Cosh funds last year ond
Cash lunds thls y•ar
30,431
36.331
30,431
36.331
CCXX R1 Bccounts ISS}
1010412025

Section B Statement of assets and liabtlities at the end of the period
Unrestricted
funds
to n￿r￿t£
Restricted
fynds
io n•arute
Endowment
funds
tts ne*reit£
B1 Cash fund$
HSBC
5.¥
8.462
loo
Total cash funds
JQ,431
funils
funds
fund5
Details
Fund to wh*h
eurr•ntvalu•
De￿11$
CoÉtl•ptior411
F￿d towkh
Details
CoJtlapiiornll
Currnntv#1u•
B4 A88ets retsFned for the
¢harfty's own usè
Fvrtd ttswhKh
r•lat
Arnvunt duE
When duv
B5 Llabollt
d tosuppSprs
ttyl
lem)ewipfe• p*d
5.286
sign￿ by or IMI trustees tsi
bth81fofal the trLÉt*s
Swjnalurg
Print Naft
Date ef
rov21
TK144EN
ILL6AI&
CXX R2 arLrArts ISS}
10104tt025

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs
report on the accounts
Sectlon A
Independent Examinerfs Report
Report to the trusteesl
members of
Friends of CYC
On accounts for the
period ended
315t Augusl 2024
Charity no
(if any)
1203050
Set out on pages
I report to the trustees on my examination of the accounts of the above
charity (Yhe Trust") for the pertod ended 31•t August 2024.
Responslbllitfes and As the charity trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of the Charitie5 Act
2011 (Yhe Acf).
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Ad and in carrying out my examination, I
have followed the applicable Directions given by the Charty Commission
under section 145(5}{b) of the Act.
I have completed my examination. I confirni that no material matters have
come to my attention in connection with Ihe examination which gives me
cause to believe that in. any material respect..
accounting records were not kept in accordan￿ wth section 130 of
the Act or
the accounts do not accord wth the accounting records
Independent
examinerfs statement
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in order lo enab18 a
proper understanding of the accounts to be reached.
Date:
22.04.2025
Signed".
Name:
Amy Sole FCA
Relevant professlonal
qualificationlsl or body
(if anyl:
Fellow member of the InstttLrte of Chartered Accountants England & Wales
Address:
Phillips Frith LLP
9 Tregarne Terra￿, St Austell, Cornwall. PL25 4DD

Section B
Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32,
Independent examination of charty accounts.. directions and guidance for
examiners).
Glve here brief details of
any items that the
examiner wishes lo
disclose.
NIA