2024-03-31-accounts

Trustees’ Annual Report for the period

From 27th April 2023 To 31[st] March 2024 Charity name: Horden Community Welfare Football Club

Charity registration number: 1202870

Objectives and Activities

Summary of the purposes of the charity as set out in its governing document

Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.

The promotion of community participation in healthy recreation by providing facilities for the playing of Association Football and other sports and activities capable of improving physical fitness, health, and well-being for the benefit of children, young people, and adults within the community of Horden, County Durham, and its surrounding areas.

In planning our activities for the year we kept in mind the Charity Commission’s guidance on public benefit at our trustee meetings (and the main football club committee). Main activities during 2023/24 as part of the charities 10-year Development Plan include:

• 1) PRIORITY 4: To re-develop the existing community-based football club main stand and seating area (funding via Horden Parish Council and Horden Recreation Ground Trust, Charity Number 520826]).

• a. Phase 1 – replacement of old covered seating stand and install a new roof, and to provide covered seating (102 people) including disabled ramp & access.

• b. Phase 2 - [Football Foundation Grant Funding (£50,000) for a new modular covered seating area for 102 people including disabled bay; and covered standing area for 100 people in accordance with FA tier 5/6 ground requirements. 102 Covered seating installed 27 May 2023.

• c. Phase 3 - *100 covered standing to be considered for approval – dependent upon external grant funding e.g. Football Foundation.

• 2) PRIORITY 3: To promote the community football club within Horden to engage children, young people, girls, boys, adults, ladies, and men to participate in physical sport and activities in particular football.

• a. Creation and development of a Junior Academy and its infrastructure

• b. Introduce Ladies Football within our community

These activities benefit disadvantaged school aged children, young people, and adults from within our community by developing their self-confidence, social skills, self-disciple, work ethic, improving their health and well-being by engagement and participation in football training and coaching sessions in a safe and secure environment. We endeavour to improve the performance of all participants including players,

coaches and volunteers within the football club and Junior Academy through coaching, training, and mentoring.

Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit

We kept in mind the Charity Commission’s guidance on public benefit: The football club, Junior Academy and charity welcomes all people without distinction of age, sex, gender, sexual orientation, ethnicity, political, religion, infirmity or disablement, financial hardship, poverty, or social and economic circumstances or for the public at large in the interest of social welfare and with the object of improving their conditions of life.

Additional information (optional) You may choose to include further statements where relevant about:

Policy on grant making	Not applicable
Policy on social investment including program related investment	Not applicable
Contribution made by volunteers	Without the work and commitment of all our volunteers, the charity would not have been able to achieve so much. All Trustees, committee members, football team coaches, football training and coaching volunteers, volunteer sessional support workers and match-day volunteers have given up so much of their spare time to ensure the grassroots community- based football club and charity continues to grow and develop. Providing a great asset to its community in Horden.
Other	Not applicable

Achievements and Performance

Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.

The grassroots community-based football club and Junior Academy (charity) continues to grow and develop. Initially the club consisted of a men’s team, and since September 2022 it has increased to include a women’s section and a Junior Academy Section. We currently have 7 Junior Academy Teams (5–15-year-olds). Significant increase in the number of disadvantaged children, young people and adults participating in weekly football training, coaching and physical exercise activities and sessions. Increasing from 35 in 2022 to 150+ by March 2024. The charity obtained direct grant funding of £38,649 (during this financial year) via local, regional, and national organisations and charities to support the work we do within the community. Furthermore, over £150,000 has been spent by Horden Parish Council & Horden Recreation Ground Trust [520826] on replacing the old covered stand (storm damage) with a 102 covered modular seating system via funding from a Football Foundation grant award of £50,000. The charities income and expenditure for this financial year reinforces it commitment to provide its community with improved facilities and resources; ensuring we meet the demands of increasing community engagement in football, football training and coaching provision; and to support the disadvantaged school aged children and young people reach

their potential e.g. developing new skills, team work ethic, selfdiscipline, social skills, improving their fitness, health, and well-being. Fundraising events include match-day raffles, monthly and Christmas raffles, various social events and presentation events, sponsored walks, sponsored sky dive and the sale of some advertising space on fencing or external walls. The charity has been actively involved in supporting its community through its special season ticket voucher scheme. All the Junior Academy children have been provided with a free season ticket to gain free access to the men’s and women’s home fixtures throughout the football season.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	PRIORITY 3: To promote the community football club within Horden to engage children, young people, girls, boys, adults, ladies, and men to participate in physical sport and activities in particular football. a. Creation and development of a Junior Academy and its infrastructure – Junior Academy officially opened on 5 July 2022 with an initial membership of 35 disadvantaged school aged children b. Introduce Ladies Football within our community – established in September 2022 with a membership of 25 women c. Membership and participation rates have significantly increased from 35 to over 150 since July 2022. d. Increase in the number of FA Level 1 or higher qualified volunteer coaches. Initially 3 volunteer coaches in the Junior Academy, and this has increased to 12 volunteer coaches (FA Level 1) by end of March 2024. e. Increase in the number of Junior Academy teams from 2 in July 2022 to 7 teams by end of March 2024. With 85+ disadvantaged school aged children and young people
Performance of fundraising activities against objectives set	Over the last financial year the community football club [charity] received £38,649 through direct grant funding awards. This has enabled the charity to purchase a whole range of football and sports equipment to support the activities of the charity. Furthermore, the funding has enabled the charity to provide additional football training and coaching sessions for the disadvantaged children during Summer, Autumn, Winter, and Spring months (use of in-door training facility due to the adverse weather conditions during September 2023 and March 2024) and providing additional coaching sessions delivered by a UEFA C and UEFA B licence qualified coaches. Internal funding raising initiatives have been successful in ensuring all the disadvantaged children have football strips, weather proof jackets and access to high quality facilities, and quality structured training and coaching sessions, delivered by our volunteer coaches. The cost-of-living crisis has had a massive impact on the charity with £18,777 being spent on core operational running costs e.g. utility costs, annual ground rent, grass field hire, 3G pitch hire and in-door training facility scale charges. Some of the planned activities and events have had to be scaled back.
Investment performance against objectives	PRIORITY 4: To re-develop the existing community-based football club main stand and seating area (funding via Horden

Parish Council and Horden Recreation Ground Trust, Charity Number 520826]). Over £150,000 has been spent by Horden Parish Council and Horden Recreation Ground Trust on replacing the old covered stand (storm damage) with a 102 covered modular seating system via funding from a Football Foundation grant award of £50,000. This has significantly improved the facilities and resources within the football ground.

Other

During Easter 2023, we provided the disadvantaged children within our community (5-15-year-olds) with the opportunity to participate in an Easter Camp, “a day of fun, activities, events, competitions, football, penalty shoot-out and prizes”. 29 children attended on a cold, wet and windy day and they enjoyed the event. During the 2023 summer school holidays, the charity in association with the Coalfields Regeneration Trust [1074930] delivered 3 days of fun, competitions, and games for the disadvantaged school aged children of Horden. A FREE event including a packed lunch and refreshments. Over 120 children attended the event.

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	The charity finished the financial year in a sound and reasonable financial position and it has no significant liabilities. The cash flow for this year indicates a net inflow of £1,667. The income of the charity increased this year, however, due to the cost-of-living crisis expenditure has significantly increased.
Statement explaining the policy for holding reserves stating why they are held	Cash reserves should be raised to a minimum of £5,000 (unrestricted cash reserves) to ensure the charity is sustainable and to cover core operational costs and day-to- day expenditure for several months. All future and planned expenditure including the 10-year Development Plan need to take into consideration any cash reserves, ensuring cash reserves do not fall below the £5,000 threshold.
Amount of reserves held	£1,667 in reserve (bank balance at the end of March 2024 of £6,728)
Reasons for holding zero reserves	Not applicable
Details of fund materially in deficit	Not applicable
Explanation of any uncertainties about the charity continuing as a going concern	Not applicable

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal The charity relies on the goodwill of its community including sources of funds (including community and voluntary sector organisations, charitable any fundraising) organisations, and good causes (grant awards) and through internal fund-raising initiatives including: advertising space on walls & fencing, membership, and subscription fees. Income

	from food, refreshments, and gate receipts and general donations.
Investment policy and objectives including any social investment policy adopted	Not applicable
A description of the principal risks facing the charity	Any significant increase in the core operational running costs e.g. annual ground rent, utility costs and training venue facility costs etc would have a significant impact of the work we do within our community. Resulting in a decrease in service provision and reduction in access to facilities and resources.
Other	Not applicable

Structure, Governance and Management

Structure, Governance	and Management
Description of charity’s trusts:
Type of governing document	Foundation Constitution
How is the charity constituted?	Charitable Incorporated Organisation (CIO)
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	1. Apart from the first charity trustees, every trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees. 2. In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. 3. The charity trustees will make available to each new charity trustee, on or before his or her first appointment: a) a copy of the current version of this constitution; and b) a copy of the CIO’s latest Trustees’ Annual Report and statement of accounts.

Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees	Review of policy and procedure for: • Induction process – welcome pack for Trustees and Committee members • Training programme for all new trustees (developing & supporting Trustees i.e. skills & knowledge to enhance organisational / charity impact)
The charity’s organisational structure and any wider network with which the charity works	The charity’s organisational structure consists of a 2-tier structure: 1) CIO Trustees (charitable decision making & delegation where necessary) 2) Football Club Committee (informal or associate / non-voting membership) responsible for the day-to-day running and functionality of the club and Junior Academy including supporting Trustees with Development Planning & strategy, resource provision, financial management etc
Relationship with any related parties	The community football club & Junior Academy (charity) works in partnership with Horden Parish Council and Horden Recreation Ground Trust [520826], and local, regional, and national organisations to improve the facilities and resources

	available to the charity, through co-operation, partnership working in the pursuit of the football clubs’charitable objectives.
Other	Not applicable

Reference and Administrative details

Charity name	Horden Community Welfare Football Club
Other name the charity uses	Horden Community Welfare FC and Junior Academy
Registered charity number	1202870
Charity’s principal address	Eden Street, Horden, Peterlee, County Durham SR8 4LH

Names of the charity trustees who manage the charity

1 2 3 4 5	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Chris Cain	Chair
	Ian Stamp	Vice-chair
	Ryan Cuthbert	Treasurer and Secretary
	Malcolm Yorke	Welfare & SafeguardingOfficer
	Liam Potts	Assistant Welfare & SafeguardingOfficer

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
Horden Recreation Ground Trust [520826]	10 months per year (from third Saturday in July to the second Saturday of May annually)	*Horden Community Welfare Football Club [1202870] have a 10-year licence agreement, and we are therefore tenants of the ground and stadia facilities within Horden Welfare Park

Funds held as custodian trustees on behalf of others

Description of the assets Not applicable held in this capacity Name and objects of the Not applicable charity on whose behalf the assets are held and how this fall within the custodian charity’s objects

Declaratlons The trust••s d•clara that they have approved th• IT￿t￿, r•port above. Slgnod on b•haif of th• c￿rIty,• tru•tso• Slgnaturn(s) Full nam￿51 Position (09 Secretary, Chalr, Otc) Christopher Cain Trustee and Chair Ryan Cuthbert Trustee and Treasurer

	R	ecei	and	a	ents ac	counts		GC16a
	Forthe period from		27-Apr-23		To	31-Mar-24
SectionAReceipts and payments
	Unrestricted funds		Restricted funds		Endowment funds	Total	funds	Last year
	to thenearestf		to thenearestf		to thenearest €	totheneareste		to thenearestt
A1
Donations andgrants		46,818					46,8{8
Fundraisinq activities		34,857					34,857
Membership subscriptions		6,800					6,800
Club shop / other		3,989					3,989
lnsuranceclaim/ other		2,739					2,739
	tncome	95,203					95,203
AZAsset and investment sales,(see
table).
	Tofa,lreceipts	95,203				I	gs.zosI
Annual ground rent and	hiring training
facilitv		12,176					12,176
Reoairs and maintenance		814					814
Utilitycosts-Lighting, heating&water
internet		6,60'l					6,601
Purchase of sports equipment and
resources		21,347					21,347
charitable activities costs		48,605					48,605
lnsurance, licence renewal & legal fees		552					552
Volunteer development	costs (FA
coaching courses, safeguarding, firstaid
etc|	2,600					2,600
Goverance costs		420					420
Other		421					421
	Subtotal	93,536					93,536
A4Asset and investment purchases,
{seefahlel

		Subtotal
	Totalpayments		93,536	93,535
	Netofreceipts/(payments)		1,667	1,667
A5	Transfers betweenfunds
AG	Cashfundslastyearend		5,4ti9	5,469
	Cashfundsthis	year end	7,136	7,136

SectionBStatement of ass	ets andliabilitiesatthe	end ofthep	end ofthep	eriod
		Unrestricted		Restricted	Endowment
	ilstnils	funds		funds	funds
		tonearest €		tonearest e	tonearest e
81Cashfunds	Cashat bank		7,136
	Totalcashfunds		7,136
	(agree balances with receipts and payments
	account(s))
		Unrestricted		Restricted	Endowment
		funds		funds	funds
	Details	tonearestf		tonearest €	tonearest e
82 Othermonetaryassets
	Details	Fundto asset	which	Cost (optional)	Current value opilonar
83 Investmentassets
	Details	Fundto	which	Cost(optional)	Currentvalue
84 Assetsretainedfor the charity's	Fixtures&fittings (e.9. kitchen	Unrestricted		8,000	6,000
ownuse	equipment & electric appliances)
	Land & buildings (occupiedby	Unrestricted
	charity under licence agreement)
	Other assets (e.9. mobile	Unrestricted		35,000	24,OOO
	ooaloosts & soorts eouioment)
		Fundto	which	Amountdue	When due
	Details
B5Liabilities
Signed by one or two trustees on behalf of all the trustees	Signature		Print	Name	Dateof
			Chris Cain		09t11t2024
			Ryan Cuthbert		09t11t2024

(HARITY (OMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examlner's Report Report to the trustees Horden Communty Welfare Football Club On accounts for the year ended 31 March 2024 Charity no lif any 1202870 Set out on pages I report to the trustees on my examination of the accounts of the above charity I'the Trust") for the year ended 3110312024. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 I'the A¢t°). l ￿pOrt in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed all the applicable Directions given by the Charity Commission under section 145151(b} of the Acl. Independent I have completed my examination. I confirm thal no material matters have examiner's statement come lo my attention in connection with the examinalion (other than that disclosed below "I which gives me cause to believe that in, any material respect.. Ihe accounting records were not kept in accordance with section 130 of the Charities Act. or the accounts did not accord with the accounting records.. or I have no concems and have come across no other matters in connedion with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached Signed: Date: 711112024 Name: Wesley Hepbum Relevant professlonal qualification{s) or body (if any): AAT lQualified Bookkeeper} ACCA {Part Qualified) Address: 1 Beech Terrace Horden, Peterlee, County Durham SR8 4JP IER O¢t 2018