## **Trustees’ Annual Report for the period** **From 27th April 2023 To 31[st] March 2024 Charity name: Horden Community Welfare Football Club** ## **Charity registration number: 1202870** ## **Objectives and Activities** Summary of the purposes of the charity as set out in its governing document Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. The promotion of community participation in healthy recreation by providing facilities for the playing of Association Football and other sports and activities capable of improving physical fitness, health, and well-being for the benefit of children, young people, and adults within the community of Horden, County Durham, and its surrounding areas. In planning our activities for the year we kept in mind the Charity Commission’s guidance on public benefit at our trustee meetings (and the main football club committee). Main activities during 2023/24 as part of the charities 10-year Development Plan include: - 1) PRIORITY 4: To re-develop the existing community-based football club main stand and seating area (funding via Horden Parish Council and Horden Recreation Ground Trust, Charity Number 520826]). - a. Phase 1 – replacement of old covered seating stand and install a new roof, and to provide covered seating (102 people) including disabled ramp & access. - b. Phase 2 - [Football Foundation Grant Funding (£50,000) for a new modular covered seating area for 102 people including disabled bay; and covered standing area for 100 people in accordance with FA tier 5/6 ground requirements. 102 Covered seating installed 27 May 2023. - c. Phase 3 - *100 covered standing to be considered for approval – dependent upon external grant funding e.g. Football Foundation. - 2) PRIORITY 3: To promote the community football club within Horden to engage children, young people, girls, boys, adults, ladies, and men to participate in physical sport and activities in particular football. - a. Creation and development of a Junior Academy and its infrastructure - b. Introduce Ladies Football within our community These activities benefit disadvantaged school aged children, young people, and adults from within our community by developing their self-confidence, social skills, self-disciple, work ethic, improving their health and well-being by engagement and participation in football training and coaching sessions in a safe and secure environment. We endeavour to improve the performance of all participants including players, ||coaches and volunteers within the football club and Junior
Academy through coaching, training, and mentoring.| |---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|We kept in mind the Charity Commission’s guidance on
public benefit:
The football club, Junior Academy and charity welcomes all
people without distinction of age, sex, gender, sexual
orientation,
ethnicity,
political,
religion,
infirmity
or
disablement, financial hardship, poverty, or social and
economic circumstances or for the public at large in the
interest of social welfare and with the object of improving their
conditions of life.| **Additional information (optional)** You may choose to include further statements where relevant about: |Policy on grant making|Not applicable| |---|---| |Policy on social investment
including program related
investment|Not applicable| |Contribution made by
volunteers|Without the work and commitment of all our volunteers, the
charity would not have been able to achieve so much.
All Trustees, committee members, football team coaches,
football training and coaching volunteers, volunteer sessional
support workers and match-day volunteers have given up so
much of their spare time to ensure the grassroots community-
based football club and charity continues to grow and develop.
Providing a great asset to its community in Horden.| |Other|Not applicable| ## **Achievements and Performance** |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|The grassroots community-based football club and Junior
Academy (charity) continues to grow and develop. Initially the
club consisted of a men’s team, and since September 2022 it
has increased to include a women’s section and a Junior
Academy Section. We currently have 7 Junior Academy
Teams (5–15-year-olds).
Significant increase in the number of disadvantaged children,
young people and adults participating in weekly football
training, coaching and physical exercise activities and
sessions. Increasing from 35 in 2022 to 150+ by March 2024.
The charity obtained direct grant funding of £38,649 (during
this financial year) via local, regional, and national
organisations and charities to support the work we do within
the community. Furthermore, over £150,000 has been spent
by Horden Parish Council & Horden Recreation Ground Trust
[520826] on replacing the old covered stand (storm damage)
with a 102 covered modular seating system via funding from
a Football Foundation grant award of £50,000.
The charities income and expenditure for this financial year
reinforces it commitment to provide its community with
improved facilities and resources; ensuring we meet the
demands of increasing community engagement in football,
football training and coaching provision; and to support the
disadvantaged school aged children and young people reach| |---|---| their potential e.g. developing new skills, team work ethic, selfdiscipline, social skills, improving their fitness, health, and well-being. Fundraising events include match-day raffles, monthly and Christmas raffles, various social events and presentation events, sponsored walks, sponsored sky dive and the sale of some advertising space on fencing or external walls. The charity has been actively involved in supporting its community through its special season ticket voucher scheme. All the Junior Academy children have been provided with a free season ticket to gain free access to the men’s and women’s home fixtures throughout the football season. **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|PRIORITY 3: To promote the community football club within
Horden to engage children, young people, girls, boys, adults,
ladies, and men to participate in physical sport and activities
in particular football.
a. Creation and development of a Junior Academy and its
infrastructure – Junior Academy officially opened on 5 July
2022 with an initial membership of 35 disadvantaged
school aged children
b. Introduce Ladies Football within our community –
established in September 2022 with a membership of 25
women
c. Membership and participation rates have significantly
increased from 35 to over 150 since July 2022.
d. Increase in the number of FA Level 1 or higher qualified
volunteer coaches. Initially 3 volunteer coaches in the
Junior Academy, and this has increased to 12 volunteer
coaches (FA Level 1) by end of March 2024.
e. Increase in the number of Junior Academy teams from 2
in July 2022 to 7 teams by end of March 2024. With 85+
disadvantaged school aged children and young people| |---|---| |Performance of fundraising
activities against objectives
set|Over the last financial year the community football club
[charity] received £38,649 through direct grant funding
awards.
This has enabled the charity to purchase a whole range of
football and sports equipment to support the activities of the
charity. Furthermore, the funding has enabled the charity to
provide additional football training and coaching sessions for
the disadvantaged children during Summer, Autumn, Winter,
and Spring months (use of in-door training facility due to the
adverse weather conditions during September 2023 and
March 2024) and providing additional coaching sessions
delivered by a UEFA C and UEFA B licence qualified coaches.
Internal funding raising initiatives have been successful in
ensuring all the disadvantaged children have football strips,
weather proof jackets and access to high quality facilities, and
quality structured training and coaching sessions, delivered by
our volunteer coaches.
The cost-of-living crisis has had a massive impact on the
charity with £18,777 being spent on core operational running
costs e.g. utility costs, annual ground rent, grass field hire, 3G
pitch hire and in-door training facility scale charges. Some of
the planned activities and events have had to be scaled back.| |Investment performance
against objectives|PRIORITY 4: To re-develop the existing community-based
football club main stand and seating area (funding via Horden| ||Parish Council and Horden Recreation Ground Trust, Charity
Number 520826]).
Over £150,000 has been spent by Horden Parish Council and
Horden Recreation Ground Trust on replacing the old covered
stand (storm damage) with a 102 covered modular seating
system via funding from a Football Foundation grant award of
£50,000. This has significantly improved the facilities and
resources within the football ground.| |---|---| |Other|During Easter 2023, we provided the disadvantaged children
within our community (5-15-year-olds) with the opportunity to
participate in an Easter Camp, “a day of fun, activities, events,
competitions, football, penalty shoot-out and prizes”. 29
children attended on a cold, wet and windy day and they
enjoyed the event.
During the 2023 summer school holidays, the charity in
association with the Coalfields Regeneration Trust [1074930]
delivered 3 days of fun, competitions, and games for the
disadvantaged school aged children of Horden. A FREE event
including a packed lunch and refreshments. Over 120 children
attended the event.| ## **Financial Review** |**Financial Review**|| |---|---| |Review of the charity’s
financial position at the end
of the period|The charity finished the financial year in a sound and
reasonable financial position and it has no significant
liabilities. The cash flow for this year indicates a net inflow of
£1,667. The income of the charity increased this year,
however, due to the cost-of-living crisis expenditure has
significantly increased.| |Statement explaining the
policy for holding reserves
stating why they are held|Cash reserves should be raised to a minimum of £5,000
(unrestricted cash reserves) to ensure the charity is
sustainable and to cover core operational costs and day-to-
day expenditure for several months.
All future and planned expenditure including the 10-year
Development Plan need to take into consideration any cash
reserves, ensuring cash reserves do not fall below the £5,000
threshold.| |Amount of reserves held|£1,667 in reserve (bank balance at the end of March 2024 of
£6,728)| |Reasons for holding zero
reserves|Not applicable| |Details of fund materially in
deficit|Not applicable| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Not applicable| ## **Additional information (optional)** You may choose to include further statements where relevant about: The charity’s principal The charity relies on the goodwill of its community including sources of funds (including community and voluntary sector organisations, charitable any fundraising) organisations, and good causes (grant awards) and through internal fund-raising initiatives including: advertising space on walls & fencing, membership, and subscription fees. Income ||from food, refreshments, and gate receipts and general
donations.| |---|---| |Investment policy and
objectives including any
social investment policy
adopted|Not applicable| |A description of the principal
risks facing the charity|Any significant increase in the core operational running costs
e.g. annual ground rent, utility costs and training venue facility
costs etc would have a significant impact of the work we do
within our community. Resulting in a decrease in service
provision and reduction in access to facilities and resources.| |Other|Not applicable| ## **Structure, Governance and Management** |**Structure, Governance**|**and Management**| |---|---| |Description of charity’s
trusts:|| |Type of governing document|
Foundation Constitution| |How is the charity
constituted?|Charitable Incorporated Organisation (CIO)| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|1. Apart from the first charity trustees, every trustee must be
appointed for a term of three years by a resolution passed
at a properly convened meeting of the charity trustees.
2. In selecting individuals for appointment as charity trustees,
the charity trustees must have regard to the skills,
knowledge and experience needed for the effective
administration of the CIO.
3. The charity trustees will make available to each new charity
trustee, on or before his or her first appointment:
a) a copy of the current version of this constitution; and
b) a copy of the CIO’s latest Trustees’ Annual Report and
statement of accounts.| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---| |Policies and procedures
adopted for the induction
and training of trustees|Review of policy and procedure for:
•
Induction process – welcome pack for Trustees and
Committee members
•
Training programme for all new trustees (developing &
supporting Trustees i.e. skills & knowledge to enhance
organisational / charity impact)| |The charity’s organisational
structure and any wider
network with which the
charity works|The charity’s organisational structure consists of a 2-tier
structure:
1) CIO Trustees (charitable decision making & delegation
where necessary)
2) Football Club Committee (informal or associate / non-voting
membership) responsible for the day-to-day running and
functionality of the club and Junior Academy including
supporting Trustees with Development Planning & strategy,
resource provision, financial management etc| |Relationship with any
related parties|The community football club & Junior Academy (charity) works
in partnership with Horden Parish Council and Horden
Recreation Ground Trust [520826], and local, regional, and
national organisations to improve the facilities and resources| ||available to the charity, through co-operation, partnership
working in the pursuit of the football clubs’charitable objectives.| |---|---| |Other|Not applicable| ## **Reference and Administrative details** |Charity name|Horden Community Welfare Football Club| |---|---| |Other name the charity uses|Horden Community Welfare FC and Junior Academy| |Registered charity number|1202870| |Charity’s principal address|Eden Street,
Horden,
Peterlee,
County Durham
SR8 4LH| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Chris Cain|Chair||| ||Ian Stamp|Vice-chair||| ||Ryan Cuthbert|Treasurer and
Secretary||| ||Malcolm Yorke|Welfare &
SafeguardingOfficer||| ||Liam Potts|Assistant Welfare &
SafeguardingOfficer||| Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |Horden Recreation Ground
Trust [520826]|10 months per year (from
third Saturday in July to the
second Saturday of May
annually)|*****Horden Community
Welfare Football Club
[1202870] have a 10-year
licence agreement, and we
are therefore tenants of the
ground and stadia facilities
within Horden Welfare Park| ## **Funds held as custodian trustees on behalf of others** Description of the assets Not applicable held in this capacity Name and objects of the Not applicable charity on whose behalf the assets are held and how this fall within the custodian charity’s objects Declaratlons The trust••s d•clara that they have approved th• IT￿t￿, r•port above. Slgnod on b•haif of th• c￿rIty,• tru•tso• Slgnaturn(s) Full nam￿51 Position (09 Secretary, Chalr, Otc) Christopher Cain Trustee and Chair Ryan Cuthbert Trustee and Treasurer ## ## ||R|ecei|and|a|ents ac|counts||GC16a| |---|---|---|---|---|---|---|---|---| ||Forthe period
from||27-Apr-23||To|31-Mar-24||| |SectionAReceipts and payments||||||||| ||Unrestricted
funds||Restricted
funds||Endowment
funds|Total|funds|Last year| ||to thenearestf||to thenearestf||to thenearest €|totheneareste||to thenearestt| |A1||||||||| |Donations andgrants||46,818|||||46,8{8|| |Fundraisinq activities||34,857|||||34,857|| |Membership subscriptions||6,800|||||6,800|| |Club shop / other||3,989|||||3,989|| |lnsuranceclaim/ other||2,739|||||2,739|| ||tncome|95,203|||||95,203|| |AZAsset and investment sales,(see||||||||| |table).||||||||| ||Tofa,lreceipts|95,203||||I|gs.zosI|| |Annual ground rent and|hiring training|||||||| |facilitv||12,176|||||12,176|| |Reoairs and maintenance||814|||||814|| |Utilitycosts-Lighting, heating&water||||||||| |internet||6,60'l|||||6,601|| |Purchase of sports equipment and||||||||| |resources||21,347|||||21,347|| |charitable activities costs||48,605|||||48,605|| |lnsurance, licence renewal & legal fees||552|||||552|| |Volunteer development|costs (FA|||||||| |coaching courses, safeguarding, firstaid||||||||| |etc\||2,600|||||2,600|| |Goverance costs||420|||||420|| |Other||421|||||421|| ||Subtotal|93,536|||||93,536|| |A4Asset and investment purchases,||||||||| |{seefahlel||||||||| |||Subtotal||| |---|---|---|---|---| ||Totalpayments||93,536|93,535| ||Netofreceipts/(payments)||1,667|1,667| |A5|Transfers betweenfunds|||| |AG|Cashfundslastyearend||5,4ti9|5,469| ||Cashfundsthis|year end|7,136|7,136| ## |SectionBStatement of ass|ets andliabilitiesatthe|end ofthep|end ofthep|eriod|| |---|---|---|---|---|---| |||Unrestricted||Restricted|Endowment| ||ilstnils|funds||funds|funds| |||tonearest €||tonearest e|tonearest e| |81Cashfunds|Cashat bank||7,136||| ||Totalcashfunds||7,136||| ||(agree balances with receipts and payments||||| ||account(s))||||| |||Unrestricted||Restricted|Endowment| |||funds||funds|funds| ||Details|tonearestf||tonearest €|tonearest e| |82 Othermonetaryassets|||||| ||Details|Fundto
asset|which|Cost (optional)|Current value
opilonar| |83 Investmentassets|||||| ||Details|Fundto|which|Cost(optional)|Currentvalue| |84 Assetsretainedfor the charity's|Fixtures&fittings (e.9. kitchen|Unrestricted||8,000|6,000| |ownuse|equipment & electric appliances)||||| ||Land & buildings (occupiedby|Unrestricted|||| ||charity under licence agreement)||||| ||Other assets (e.9. mobile|Unrestricted||35,000|24,OOO| ||ooaloosts & soorts eouioment)||||| |||Fundto|which|Amountdue|When due| ||Details||||| |B5Liabilities|||||| |Signed by one or two trustees on behalf of all
the trustees|Signature||Print|Name|Dateof| ||||Chris Cain||09t11t2024| ||||Ryan Cuthbert||09t11t2024| (HARITY (OMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examlner's Report Report to the trustees Horden Communty Welfare Football Club On accounts for the year ended 31 March 2024 Charity no lif any 1202870 Set out on pages I report to the trustees on my examination of the accounts of the above charity I'the Trust") for the year ended 3110312024. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 I'the A¢t°). l ￿pOrt in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed all the applicable Directions given by the Charity Commission under section 145151(b} of the Acl. Independent I have completed my examination. I confirm thal no material matters have examiner's statement come lo my attention in connection with the examinalion (other than that disclosed below "I which gives me cause to believe that in, any material respect.. Ihe accounting records were not kept in accordance with section 130 of the Charities Act. or the accounts did not accord with the accounting records.. or I have no concems and have come across no other matters in connedion with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached Signed: Date: 711112024 Name: Wesley Hepbum Relevant professlonal qualification{s) or body (if any): AAT lQualified Bookkeeper} ACCA {Part Qualified) Address: 1 Beech Terrace Horden, Peterlee, County Durham SR8 4JP IER O¢t 2018