Trustees’ Annual Report for the period
From 6 April 2024 Period start date To 5 April 2025 Period end date
Charity name: Dobbs Weir Foundation
Charity registration number: 1202776
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | St Christopher’s Hall in the village of Dobbs Weir dedicated its use for meetings, lectures, classes and other forms of recreation and leisure time occupation. The current management committee continue to uphold these aims and to widen the range of activities to the whole community promote the social well-being, health and enjoyment of all residents. To help address issues of isolation and loneliness and promote good physical and mental health within our community. In doing so the trustees aim to increase the involvement of the population of the village and surrounding area in activities that are likely to be enjoyable and ofbenefit to them |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
To provide and maintain suitable premises for social, educational, health and fitness, hobbies and religious activities in the village of Dobbs Weir and the rural, dispersed surrounding area. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The purpose and objectives stated are based on the guidance issued by the Charity Commission and local needs |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Not applicable Para 1.38 Policy on grant making Not applicable
| Policy on social investment including program related investment |
Para 1.38 | |
|---|---|---|
| Contribution made by volunteers |
Para 1.38 | Dobbs Weir Foundation Management Committee of Trustees (Trustees) are all volunteers and encourages other volunteers to help with a wide range of tasks at the hall so the facility can be used to its full potential for the benefit of the local community. The Trustees are committed to involving volunteers directly to: • Contribute to the running of the facility. • Ensure we are responsive to the needs of our users. • Provide different skills and perspectives. •Offer opportunities for volunteer participation by all. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Our aims for 2025 were: •To explore grant/funding application for the refurbishment of St Christopher’s Hall •To try to increase activities available for the community at the hall •To ensure a small surplus of funds is built up each year to cover capital expenditure It soon became clear that the foundation’s efforts to raise the over £120K needed to fund the refurbishment would take many years and the need for refurbishment was becoming critical. The Foundation approached Roydon Parish and it was agreed that that the Parish Councel would fund the full cost of the refurbishment. The objects of the Foundation will be amended to reflect this change to: “To provide or assist in the provision of facilities for recreation or other leisure-time occupation for the public at Dobbs Weir and the surrounding areas, in the interests of social welfare and with the object of improving the conditions of life for the persons for whom the facilities are primarily intended, by preserving and maintaining the natural environment of Dobbs Weir and its surroundings.” |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | The feedback to the trustees indicates that we provide a venue that encourages people of all ages to attend the many varied events run in the community. |
| Performance of fundraising activities against objectives set |
Para 1.41 | Fundraising has helped us produce a budget surplus. |
| Investment performance against objectives |
Para 1.41 | Not applicable |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | We have run the hall finances within the agreed budget, leaving a surplus. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We hold reserves within our current account to meet capital expenditure. |
| Amount of reserves held | Para 1.22 | 32344.39 |
| Reasons for holding zero reserves |
Para 1.22 | Not applicable |
| Details of fund materially in deficit |
Para 1.24 | Not applicable |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Hire Charges |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Not applicable |
| A description of the principal risks facing the charity |
Para 1.46 | A lack of volunteers. To be addressed once refurbishments are completed |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
Constitution of a Charitable Incorporated Organisation |
|
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are either elected or appointed by the trustees |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | The following policies are in place and are used as part of the Trustees Induction: • Health and Safety • Booking Policy • Terms and Conditions of Hire Trustees Conficts of Interest Policy & Procedures • Internal Risk Management • Complaints Policy & Procedures Trustees are given a copy of the Trust Deed, ACRE Guidance and Charity Commission Essential Trustee documents. |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | The Hall is owned by Roydon Parish Council and the Custodian is Dobbs Weir Foundation |
| Other |
Reference and Administrative details
| Charityname | DobbsWeir Foundaton |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1202776 |
| Charity’s principal address | c/o Weir Lodge Dobbs Weir Road Dobbs Weir EN11 0AZ |
|---|---|
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
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Transaction Sort Account
Type Code Number Transaction Description Debit Credit Income Other Income Grants Hall Hire Grass Cutting Maintenance Costs refunded Events Easy Fundraising Expenses Hall Deposit refunded Cleaning/ Toiletries/supplies Maintenance Costs Stationery/Website Road Expenses Hall Rebuild Costs Water Energy Bills Furniture Memberships Event Costs H&S
11/04/2024 Cash Zumba 11/04/24 10.00 10.00
15/04/2024 Cash Zumba 15/4/24 10.00 10.00
18/04/2024 Cash Zumba 18/4/24 10.00 10.00
18/04/2024 Cash Quilting Ladies - April 2024 240.00 240.00
22/04/2024 Cash Grass cutting x 80.00 80.00
26/04/2024 Cash Zumba 22/4 & 26/4 20.00 20.00
28/04/2024 Cash Crafty Cuppas - up to 26/4/24 40.00 40.00
29/04/2024 Deposit Soul Sisters 4 x bookings 22/5/24 - 12/6/24 80.00 80.00
29/04/2024 Cash B Sedgwick - Hall Hire - deposit refunded 20.00 20.00
09/05/2024 Cash Zumba 9/5/24 10.00 10.00
13/05/2024 Cash Zumba 13.5.24 10.00 10.00
14/05/2024 Deposit Roydon Parish Council Grass Cut 80.00 80.00
14/05/2024 Deposit Roydon Parish Council Hall Hire 0 20.00 20.00
16/05/2024 Cash Zumba 16/5/24 10.00 10.00
17/05/2024 DEB E.On Next 578.76 578.76
20/05/2024 DEB Sainsburys - Toilet Rolls x 6.50 6.50
21/05/2024 Deposit Kirsty Sawyer - Hall Hire 40.00 40.00
23/05/2024 Cash Zumba 23/5/24 10.00 10.00
23/05/2024 Cash Quilting Ladies - May 2024 180.00 180.00
24/05/2024 Cash Crafty cuppas - up to 24/5 40.00 40.00
30/05/2024 Cash Zumba 30/5/24 10.00 10.00
03/06/2024 DEB E.On Next x 22.97 22.97
03/06/2024 Deposit Soul Sisters 19/6/24 - 26/6/24 40.00 40.00
06/06/2024 Deposit Zumba 6/6/24 10.00 10.00
10/06/2024 Deposit Zumba 10/06/24 10.00 10.00
13/06/2024 Deposit Zumba 13/6/24 10.00 10.00
13/06/2024 Deposit Quilting Ladies - June 2024 240.00 240.00
17/06/2024 Deposit Zumba 17/6/24 10.00 10.00
20/06/2024 Deposit Roydon Parish Council Grass Cut (May) 80.00 80.00
26/06/2024 Deposit Roydon Parish council Grass Cut (11/6/24) 80.00 80.00
28/06/2024 Deposit Soul Sisters 100.00 100.00
01/07/2024 Deposit Kirsty Sawyer - Hall Hire (7/7) 10.00 10.00
05/07/2024 DEB E.On Next 83.34 83.34
08/07/2024 Deposit Zumba 8/7/24 10.00 10.00
11/07/2024 Deposit Zumba 11/7/24 10.00 10.00
18/07/2024 Deposit Zumba 18/7/24 10.00 10.00
18/07/2024 Deposit Quilting Ladies - July 2024 180.00 180.00
19/07/2024 Deposit Harlow Council 285.00 285.00
22/07/2024 Deposit Zumba 22/7/24 10.00 10.00
25/07/2024 Deposit Zumba 25/7/24 10.00 10.00
29/07/2024 Deposit Zumba 29/724 10.00 10.00
29/07/2024 Deposit Rosie Hall Hire 10/8/24 100.00 100.00
01/08/2024 Deposit Zumba 1/8/24 10.00 10.00
07/08/2024 DEB Essex Banners 408.00 408.00
12/08/2024 Deposit Soul Sisters 80.00 80.00
12/08/2024 Deposit Peaking Plant donation - C E Coss 20.00 20.00
12/08/2024 Deposit Peaking Plant donation - B Matthews 20.00 20.00
12/08/2024 Deposit Peaking Plant donation - S Hoad 20.00 20.00
12/08/2024 Deposit Peaking Plant donation - P Collier 20.00 20.00
12/08/2024 Deposit Peaking Plant donatoon - D Richards 20.00 20.00
12/08/2024 DEB Nazeing Parochial 50.00 50.00
13/08/2024 Deposit Easy Fundraising 15.11 15.11
13/08/2024 Deposit Peaking Plant donation - A Coyte 20.00 20.00
13/08/2024 Deposit Peaking Plant donation - N Adams 20.00 20.00
14/08/2024 Deposit Peaking Plant doantion - S Swan 10.00 10.00
14/08/2024 Deposit Peaking Plant donation - K Clarkson 20.00 20.00
15/08/2024 Deposit Quilting Ladies - August 300.00 300.00
15/08/2024 Deposit Peaking Plant donatoon - E Lowman 20.00 20.00
19/08/2024 Deposit Peaking Plant donation - L Bennett 20.00 20.00
22/08/2024 Deposit Zumba 22/8/24 10.00 10.00
22/08/2024 Deposit Peaking Plant donation - J Reeve 300.00 300.00
22/08/2024 Deposit Peaking Plant donation - F Worrall 10.00 10.00
28/08/2024 DEB E.On Next 51.48 51.48
28/08/2024 DEB Toolstation 14.54 14.54
28/08/2024 DEB Wickes 22.00 22.00
28/08/2024 DEB Wickes 40.23 40.23
02/09/2024 Deposit Zumba 2/9/24 10.00 10.00
04/09/2024 Deposit Roydon Parish Council - Toolstaion 14.54 14.54
04/09/2024 Deposit Roydon Parish Council - Wickes 40.23 40.23
04/09/2024 Deposit Roydon Parish Council - Wickes 22.00 22.00
04/09/2024 Deposit Roydon Parish Council - Grass Cut (July) 80.00 80.00
04/09/2024 Deposit Roydon Parish Council - Grass Cut (Aug) 80.00 80.00
05/09/2024 Deposit Zumba 5/9/24 10.00 10.00
07/09/2024 Deposit Sue Rumbol - 3rd birthday 30.00 30.00
12/09/2024 Deposit Quilting Ladies - September 240.00 240.00
26/09/2024 DEB E.On Next 48.12 48.12
30/09/2024 Deposit Crafty Cuppas to 27/9/24 60.00 60.00
30/09/2024 Deposit Beer Festival 200.00 200.00
03/10/2024 Deposit Zumba 3/10/24 10.00 10.00
07/10/2024 DEB E.On Next 58.74 58.74
10/10/2024 Deposit Zumba 10/10/24 10.00 10.00
15/10/2024 DEB MSPC Ltd 249.00 249.00
17/10/2024 Deposit Quilting Ladies - October 2024 240.00 240.00
17/10/2024 Deposit Zumba 17/10/24 10.00 10.00
24/10/2024 Deposit Zumba 24/10/24 10.00 10.00
31/10/2024 Deposit Zumba 31/10/2024 10.00 10.00
01/11/2024 DEB Amazon - Hand towels 55.75 55.75
7/11/2024 Deposit Zumba 7/11/24 10.00 10.00
11/11/2024 DEB Amazon - paper cups 6.99 6.99
12/11/2024 Deposit Easy Fundraising 96.11 96.11
12/11/2024 Deposit Roydon Parish Council - Xmas Grant 250.00 250.00
13/11/2024 DEB E.On Next 107.87 107.87
14/11/2024 Deposit Quilting Ladies - November 180.00 180.00
14/11/2024 Deposit Zumba 14/11/24 10.00 10.00
15/11/2024 Deposit Crafty Cuppas to 8/11/2024 60.00 60.00
05/12/2024 Deposit Zumba 5/12/24 10.00 10.00
05/12/2024 DEB Amazon - Christmas Tree pot 27.98 27.98
09/12/2024 DEB E.On Next 144.50 144.5
11/12/2024 Deposit Zumba 11/12/24 10.00 10.00
11/12/2024 Deposit Quilting Ladies - December 2024 120.00 120.00
12/12/2024 DEB Home & Office Fire - Fire Extinquishers 286.32 286.32
06/01/2025 DEB E.On Next 135.28 135.28
06/01/2025 Deposit Gilian Law - Wreath Making 60.00 60.00
09/01/2025 Deposit Zumba 9/1/25 10.00 10.00
16/01/2025 Deposit Zumba 16/1/25 10.00 10.00
16/01/2025 Deposit Quilting Ladies - January 2025 240.00 240.00
17/01/2025 Deposit Crafty Cuppas to 17/1/25 60.00 60.00
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Transaction Sort Account
Type Code Number Transaction Description Debit Credit Income Other Income Grants Hall Hire Grass Cutting Maintenance Costs refunded Events Easy Fundraising Expenses Hall Deposit refunded Cleaning/ Toiletries/supplies Maintenance Costs Stationery/Website Road Expenses Hall Rebuild Costs Water Energy Bills Furniture Memberships Event Costs H&S
24/01/2025 Deposit Roydon Parish Council Hall Hire 9/1/25 45.00 45.00
31/01/2025 Deposit Epping Forest DC Polling 285.00 285.00
06/02/2025 Deposit Zumba 6/2/25 10.00 10.00
11/02/2025 Deposit Easy Fundraising 63.33 63.33
13/02/2025 Deposit Zumba 13/2/25 10.00 10.00
13/02/2025 Deposit Quilting Ladies - February 2025 240.00 240.00
18/02/2025 DEB E.On Next 96.94 96.94
18/02/2025 DEB Fish & Eels meeting drinks 18.55 18.55
20/02/2025 Deposit Zumba 20/2/25 10.00 10.00
21/02/2025 Deposit C Hughes Hall Hire 20.00 20.00
24/02/2025 DEB Castle Water 159.13 159.13
27/02/2025 Deposit Zumba 27/2/25 10.00 10.00
06/03/2025 Deposit Zumba 6/3/25 10.00 10.00
07/03/2025 DEB E.On Next 188.94 188.94
13/03/2025 Deposit Zumba 13/3/24 10.00 10.00
13/03/2025 Deposit Quilting Ladies - March 2025 240.00 240.00
20/03/2025 Deposit Zumba 20/3/25 10.00 10.00
27/03/2025 Deposit Zumba 27/3/25 10.00 10.00
31/03/2025 Deposit C Hughes Hall Hire 29/3/25 50.00 50.00
03/04/2025 Deposit Zumba 3/4/25 10.00 10.00
2,911.93 6,256.32 580.00 250.00 4,575.00 400.00 76.77 200.00 174.55 20.00 90.72 449.59 657.00 159.13 1516.94 18.55
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