## **Trustees’ Annual Report for the period** **From 6 April 2024 Period start date To 5 April 2025 Period end date** ## **Charity name: Dobbs Weir Foundation** ## **Charity registration number: 1202776** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|St Christopher’s Hall in the village of Dobbs
Weir dedicated its use for meetings,
lectures, classes and other forms of
recreation and leisure time occupation. The
current management committee continue to
uphold these aims and to widen the range
of activities to the whole community
promote the social well-being, health and
enjoyment of all residents. To help address
issues of isolation and loneliness and
promote good physical and mental health
within our community. In doing so the
trustees aim to increase the involvement of
the population of the village and
surrounding area in activities that are likely
to be enjoyable and ofbenefit to them| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|To provide and maintain suitable premises
for social, educational, health and fitness,
hobbies and religious activities in the
village of Dobbs Weir and the rural,
dispersed surrounding area.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|**Para 1.18**|The purpose and objectives stated are
based on the guidance issued by the
Charity Commission and local needs| **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Not applicable Para 1.38 Policy on grant making Not applicable |Policy on social investment
including program related
investment|Para 1.38|| |---|---|---| |Contribution made by
volunteers|Para 1.38|Dobbs Weir Foundation Management
Committee of Trustees (Trustees) are all
volunteers and encourages other
volunteers to help with a wide range of
tasks at the hall so the facility can be used
to its full potential for the benefit of the local
community. The Trustees are committed to
involving volunteers directly to:
• Contribute to the running of the facility.
• Ensure we are responsive to the needs
of our users.
• Provide different skills and perspectives.
•Offer opportunities for volunteer
participation by all.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Our aims for 2025 were:
•To explore grant/funding application for
the refurbishment of St Christopher’s
Hall
•To try to increase activities available for
the community at the hall
•To ensure a small surplus of funds is
built up each year to cover capital
expenditure
It soon became clear that the foundation’s
efforts to raise the over £120K needed to fund
the refurbishment would take many years and
the need for refurbishment was becoming
critical.
The Foundation approached Roydon Parish and
it was agreed that that the Parish Councel
would fund the full cost of the refurbishment.
The objects of the Foundation will be amended
to reflect this change to:
“To provide or assist in the provision of
facilities for recreation or other leisure-time
occupation for the public at Dobbs Weir and
the surrounding areas, in the interests of social
welfare and with the object of improving the
conditions of life for the persons for whom the
facilities are primarily intended, by preserving
and maintaining the natural environment of
Dobbs Weir and its surroundings.”| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|The feedback to the trustees indicates that
we provide a venue that encourages
people of all ages to attend the many
varied events run in the community.| |Performance of fundraising
activities against objectives
set|Para 1.41|Fundraising has helped us produce a
budget surplus.| |Investment performance
against objectives|Para 1.41|Not applicable| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|We have run the hall finances within the
agreed budget, leaving a surplus.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We hold reserves within our current
account to meet capital expenditure.| |Amount of reserves held|Para 1.22|**32344.39**| |Reasons for holding zero
reserves|Para 1.22|Not applicable| |Details of fund materially in
deficit|Para 1.24|Not applicable| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|None| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Hire Charges| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|Not applicable| |A description of the principal
risks facing the charity|Para 1.46|A lack of volunteers. To be addressed once
refurbishments are completed| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||Constitution of a Charitable Incorporated
Organisation| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are either elected or appointed by
the trustees| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|The following policies are in place and are
used as part of the Trustees Induction:
•
Health and Safety
•
Booking Policy
•
Terms and Conditions of Hire
Trustees Conficts of Interest Policy
& Procedures
•
Internal Risk Management
•
Complaints Policy & Procedures
Trustees are given a copy of the Trust
Deed, ACRE Guidance and Charity
Commission Essential Trustee documents.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any
related parties|Para 1.51|The Hall is owned by Roydon Parish
Council and the Custodian is Dobbs Weir
Foundation| |Other||| ## **Reference and Administrative details** |Charityname|DobbsWeir Foundaton| |---|---| |Other name the charity uses|| |Registered charity number|1202776| |Charity’s principal address|c/o Weir Lodge
Dobbs Weir Road
Dobbs Weir
EN11 0AZ| |---|---| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date** **----- Start of picture text -----**
Transaction Sort Account
Type Code Number Transaction Description Debit Credit Income Other Income Grants Hall Hire Grass Cutting Maintenance Costs refunded Events Easy Fundraising Expenses Hall Deposit refunded Cleaning/ Toiletries/supplies Maintenance Costs Stationery/Website Road Expenses Hall Rebuild Costs Water Energy Bills Furniture Memberships Event Costs H&S
11/04/2024 Cash Zumba 11/04/24 10.00 10.00
15/04/2024 Cash Zumba 15/4/24 10.00 10.00
18/04/2024 Cash Zumba 18/4/24 10.00 10.00
18/04/2024 Cash Quilting Ladies - April 2024 240.00 240.00
22/04/2024 Cash Grass cutting x 80.00 80.00
26/04/2024 Cash Zumba 22/4 & 26/4 20.00 20.00
28/04/2024 Cash Crafty Cuppas - up to 26/4/24 40.00 40.00
29/04/2024 Deposit Soul Sisters 4 x bookings 22/5/24 - 12/6/24 80.00 80.00
29/04/2024 Cash B Sedgwick - Hall Hire - deposit refunded 20.00 20.00
09/05/2024 Cash Zumba 9/5/24 10.00 10.00
13/05/2024 Cash Zumba 13.5.24 10.00 10.00
14/05/2024 Deposit Roydon Parish Council Grass Cut 80.00 80.00
14/05/2024 Deposit Roydon Parish Council Hall Hire 0 20.00 20.00
16/05/2024 Cash Zumba 16/5/24 10.00 10.00
17/05/2024 DEB E.On Next 578.76 578.76
20/05/2024 DEB Sainsburys - Toilet Rolls x 6.50 6.50
21/05/2024 Deposit Kirsty Sawyer - Hall Hire 40.00 40.00
23/05/2024 Cash Zumba 23/5/24 10.00 10.00
23/05/2024 Cash Quilting Ladies - May 2024 180.00 180.00
24/05/2024 Cash Crafty cuppas - up to 24/5 40.00 40.00
30/05/2024 Cash Zumba 30/5/24 10.00 10.00
03/06/2024 DEB E.On Next x 22.97 22.97
03/06/2024 Deposit Soul Sisters 19/6/24 - 26/6/24 40.00 40.00
06/06/2024 Deposit Zumba 6/6/24 10.00 10.00
10/06/2024 Deposit Zumba 10/06/24 10.00 10.00
13/06/2024 Deposit Zumba 13/6/24 10.00 10.00
13/06/2024 Deposit Quilting Ladies - June 2024 240.00 240.00
17/06/2024 Deposit Zumba 17/6/24 10.00 10.00
20/06/2024 Deposit Roydon Parish Council Grass Cut (May) 80.00 80.00
26/06/2024 Deposit Roydon Parish council Grass Cut (11/6/24) 80.00 80.00
28/06/2024 Deposit Soul Sisters 100.00 100.00
01/07/2024 Deposit Kirsty Sawyer - Hall Hire (7/7) 10.00 10.00
05/07/2024 DEB E.On Next 83.34 83.34
08/07/2024 Deposit Zumba 8/7/24 10.00 10.00
11/07/2024 Deposit Zumba 11/7/24 10.00 10.00
18/07/2024 Deposit Zumba 18/7/24 10.00 10.00
18/07/2024 Deposit Quilting Ladies - July 2024 180.00 180.00
19/07/2024 Deposit Harlow Council 285.00 285.00
22/07/2024 Deposit Zumba 22/7/24 10.00 10.00
25/07/2024 Deposit Zumba 25/7/24 10.00 10.00
29/07/2024 Deposit Zumba 29/724 10.00 10.00
29/07/2024 Deposit Rosie Hall Hire 10/8/24 100.00 100.00
01/08/2024 Deposit Zumba 1/8/24 10.00 10.00
07/08/2024 DEB Essex Banners 408.00 408.00
12/08/2024 Deposit Soul Sisters 80.00 80.00
12/08/2024 Deposit Peaking Plant donation - C E Coss 20.00 20.00
12/08/2024 Deposit Peaking Plant donation - B Matthews 20.00 20.00
12/08/2024 Deposit Peaking Plant donation - S Hoad 20.00 20.00
12/08/2024 Deposit Peaking Plant donation - P Collier 20.00 20.00
12/08/2024 Deposit Peaking Plant donatoon - D Richards 20.00 20.00
12/08/2024 DEB Nazeing Parochial 50.00 50.00
13/08/2024 Deposit Easy Fundraising 15.11 15.11
13/08/2024 Deposit Peaking Plant donation - A Coyte 20.00 20.00
13/08/2024 Deposit Peaking Plant donation - N Adams 20.00 20.00
14/08/2024 Deposit Peaking Plant doantion - S Swan 10.00 10.00
14/08/2024 Deposit Peaking Plant donation - K Clarkson 20.00 20.00
15/08/2024 Deposit Quilting Ladies - August 300.00 300.00
15/08/2024 Deposit Peaking Plant donatoon - E Lowman 20.00 20.00
19/08/2024 Deposit Peaking Plant donation - L Bennett 20.00 20.00
22/08/2024 Deposit Zumba 22/8/24 10.00 10.00
22/08/2024 Deposit Peaking Plant donation - J Reeve 300.00 300.00
22/08/2024 Deposit Peaking Plant donation - F Worrall 10.00 10.00
28/08/2024 DEB E.On Next 51.48 51.48
28/08/2024 DEB Toolstation 14.54 14.54
28/08/2024 DEB Wickes 22.00 22.00
28/08/2024 DEB Wickes 40.23 40.23
02/09/2024 Deposit Zumba 2/9/24 10.00 10.00
04/09/2024 Deposit Roydon Parish Council - Toolstaion 14.54 14.54
04/09/2024 Deposit Roydon Parish Council - Wickes 40.23 40.23
04/09/2024 Deposit Roydon Parish Council - Wickes 22.00 22.00
04/09/2024 Deposit Roydon Parish Council - Grass Cut (July) 80.00 80.00
04/09/2024 Deposit Roydon Parish Council - Grass Cut (Aug) 80.00 80.00
05/09/2024 Deposit Zumba 5/9/24 10.00 10.00
07/09/2024 Deposit Sue Rumbol - 3rd birthday 30.00 30.00
12/09/2024 Deposit Quilting Ladies - September 240.00 240.00
26/09/2024 DEB E.On Next 48.12 48.12
30/09/2024 Deposit Crafty Cuppas to 27/9/24 60.00 60.00
30/09/2024 Deposit Beer Festival 200.00 200.00
03/10/2024 Deposit Zumba 3/10/24 10.00 10.00
07/10/2024 DEB E.On Next 58.74 58.74
10/10/2024 Deposit Zumba 10/10/24 10.00 10.00
15/10/2024 DEB MSPC Ltd 249.00 249.00
17/10/2024 Deposit Quilting Ladies - October 2024 240.00 240.00
17/10/2024 Deposit Zumba 17/10/24 10.00 10.00
24/10/2024 Deposit Zumba 24/10/24 10.00 10.00
31/10/2024 Deposit Zumba 31/10/2024 10.00 10.00
01/11/2024 DEB Amazon - Hand towels 55.75 55.75
7/11/2024 Deposit Zumba 7/11/24 10.00 10.00
11/11/2024 DEB Amazon - paper cups 6.99 6.99
12/11/2024 Deposit Easy Fundraising 96.11 96.11
12/11/2024 Deposit Roydon Parish Council - Xmas Grant 250.00 250.00
13/11/2024 DEB E.On Next 107.87 107.87
14/11/2024 Deposit Quilting Ladies - November 180.00 180.00
14/11/2024 Deposit Zumba 14/11/24 10.00 10.00
15/11/2024 Deposit Crafty Cuppas to 8/11/2024 60.00 60.00
05/12/2024 Deposit Zumba 5/12/24 10.00 10.00
05/12/2024 DEB Amazon - Christmas Tree pot 27.98 27.98
09/12/2024 DEB E.On Next 144.50 144.5
11/12/2024 Deposit Zumba 11/12/24 10.00 10.00
11/12/2024 Deposit Quilting Ladies - December 2024 120.00 120.00
12/12/2024 DEB Home & Office Fire - Fire Extinquishers 286.32 286.32
06/01/2025 DEB E.On Next 135.28 135.28
06/01/2025 Deposit Gilian Law - Wreath Making 60.00 60.00
09/01/2025 Deposit Zumba 9/1/25 10.00 10.00
16/01/2025 Deposit Zumba 16/1/25 10.00 10.00
16/01/2025 Deposit Quilting Ladies - January 2025 240.00 240.00
17/01/2025 Deposit Crafty Cuppas to 17/1/25 60.00 60.00
**----- End of picture text -----**
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Transaction Sort Account
Type Code Number Transaction Description Debit Credit Income Other Income Grants Hall Hire Grass Cutting Maintenance Costs refunded Events Easy Fundraising Expenses Hall Deposit refunded Cleaning/ Toiletries/supplies Maintenance Costs Stationery/Website Road Expenses Hall Rebuild Costs Water Energy Bills Furniture Memberships Event Costs H&S
24/01/2025 Deposit Roydon Parish Council Hall Hire 9/1/25 45.00 45.00
31/01/2025 Deposit Epping Forest DC Polling 285.00 285.00
06/02/2025 Deposit Zumba 6/2/25 10.00 10.00
11/02/2025 Deposit Easy Fundraising 63.33 63.33
13/02/2025 Deposit Zumba 13/2/25 10.00 10.00
13/02/2025 Deposit Quilting Ladies - February 2025 240.00 240.00
18/02/2025 DEB E.On Next 96.94 96.94
18/02/2025 DEB Fish & Eels meeting drinks 18.55 18.55
20/02/2025 Deposit Zumba 20/2/25 10.00 10.00
21/02/2025 Deposit C Hughes Hall Hire 20.00 20.00
24/02/2025 DEB Castle Water 159.13 159.13
27/02/2025 Deposit Zumba 27/2/25 10.00 10.00
06/03/2025 Deposit Zumba 6/3/25 10.00 10.00
07/03/2025 DEB E.On Next 188.94 188.94
13/03/2025 Deposit Zumba 13/3/24 10.00 10.00
13/03/2025 Deposit Quilting Ladies - March 2025 240.00 240.00
20/03/2025 Deposit Zumba 20/3/25 10.00 10.00
27/03/2025 Deposit Zumba 27/3/25 10.00 10.00
31/03/2025 Deposit C Hughes Hall Hire 29/3/25 50.00 50.00
03/04/2025 Deposit Zumba 3/4/25 10.00 10.00
2,911.93 6,256.32 580.00 250.00 4,575.00 400.00 76.77 200.00 174.55 20.00 90.72 449.59 657.00 159.13 1516.94 18.55
**----- End of picture text -----**