2024-04-05-accounts

Trustees’ Annual Report for the period

From Period start date To Period end date

Charity name:

Charity registration number:

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	St Christopher’s Hall in the village of Dobbs Weir dedicated its use for meetings, lectures, classes and other forms of recreation and leisure time occupation. The current management committee continues to uphold these aims and to widen the range of activities to the whole community promoting the social well-being, health and enjoyment of all residents. To help address issues of isolation and loneliness and promote good physical and mental health within our community. In doing so the trustees aim to increase the involvement of the population of the village and surrounding area in activities that are likely to be enjoyable and of benefit to them
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	To provide and maintain suitable premises for social, educational, health and fitness, hobbies and religious activities in the village of Dobbs Weir and the rural, dispersed surrounding area.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The purpose and objectives stated are based on the guidance issued by the Charity Commission and local needs

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Not applicable Para 1.38 Policy on grant making Not applicable Para 1.38

Policy on social investment including program related investment
Contribution made by volunteers	Para 1.38	Dobbs Weir Foundation Management Committee of Trustees (Trustees) are all volunteers and encourages other volunteers to help with a wide range of tasks at the hall so the facility can be used to its full potential for the benefit of the local community. The Trustees are committed to involving volunteers directly to: • Contribute to the running of the facility. • Ensure we are responsive to the needs of our users. • Provide different skills and perspectives. ● Offer opportunities for volunteer participation by all.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Our aims for 2024 were: ● To explore grant/funding application for the refurbishment of St Christopher’s Hall ● To try to increase activities available for the community at the hall ● To ensure a small surplus of funds is built up each year to cover capital expenditure ∙ Our main achievements: • The hall is managed well. • Due to the imminent refurbishment of the hall, we have been mindful of term bookings to avoid disruption to planned activities. Despite this, the hall funds have increased this year. We have facilitated a craft, social and wellness groups for the community

Additional information (optional)
You may choose to include further statements where relevant about:
			The feedback to the trustees indicates that
			we provide a venue that encourages
	Achievements against	Para 1.41	people of all ages to attend the many
	objectives set		varied events run at the hall.
			Fundraising has helped us produce a
			budget surplus.
	Performance of fundraising
	activities against objectives	Para 1.41
	set
			Not applicable
	Investment performance	Para 1.41
	against objectives
	Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	We have run the hall finances within the agreed budget, leaving a surplus.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	We hold reserves within our current account to meet capital expenditure.
Amount of reserves held	Para 1.22	[£4,844.86]
Reasons for holding zero reserves	Para 1.22	Not applicable
Details of fund materially in deficit	Para 1.24	Not applicable
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	Hire Charges
Investment policy and objectives including any social investment policy adopted	Para 1.46	Not applicable
A description of the principal risks facing the charity	Para 1.46	A lack of volunteers. To be addressed once refurbishments are completed
Other

Structure, Governance and Management

Description of charity’s trusts:		Constitution of a Charitable Incorporated Organisation
Type of governing document (trust deed, royal charter)	Para 1.25
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are either elected or appointed by the trustees

Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51	The following policies are in place and are used as part of the Trustees Induction: • Health and Safety • Booking Policy • Terms and Conditions of Hire Trustees Conflicts of Interest Policy & Procedures • Internal Risk Management • Complaints Policy & Procedures Trustees are given a copy of the Trust Deed, ACRE Guidance and Charity Commission Essential Trustee documents.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51	The Hall is owned by Roydon Parish Council and the Custodian is Dobbs Weir Foundation
Other

Reference and Administrative details

Charity name	Dobbs Weir Foundation
Other name the charity uses
Registered charity number	1202776

	Charity’s principal address	c/o Weir Lodge
		Dobbs Weir Road
		Dobbs Weir
		EN11 0AZ

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any)

– Corporate trustees names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date