## **Trustees’ Annual Report for the period** **From Period start date To Period end date** ## **Charity name:** ## **Charity registration number:** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|St Christopher’s Hall in the village of Dobbs
Weir dedicated its use for meetings,
lectures, classes and other forms of
recreation and leisure time occupation. The
current management committee continues
to uphold these aims and to widen the
range of activities to the whole community
promoting the social well-being, health and
enjoyment of all residents. To help address
issues of isolation and loneliness and
promote good physical and mental health
within our community. In doing so the
trustees aim to increase the involvement of
the population of the village and
surrounding area in activities that are likely
to be enjoyable and of benefit to them| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|
To provide and maintain suitable premises
for social, educational, health and fitness,
hobbies and religious activities in the
village of Dobbs Weir and the rural,
dispersed surrounding area.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|**Para 1.18**|The purpose and objectives stated are
based on the guidance issued by the
Charity Commission and local needs| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Not applicable Para 1.38 Policy on grant making Not applicable Para 1.38 |Policy on social investment
including program related
investment||| |---|---|---| |Contribution made by
volunteers|Para 1.38|Dobbs Weir Foundation Management
Committee of Trustees (Trustees) are all
volunteers and encourages other
volunteers to help with a wide range of
tasks at the hall so the facility can be used
to its full potential for the benefit of the local
community. The Trustees are committed to
involving volunteers directly to:
•
Contribute to the running of the facility.
•
Ensure we are responsive to the needs
of our users.
•
Provide different skills and perspectives.
● Offer opportunities for volunteer
participation by all.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Our aims for 2024 were:
● To explore grant/funding application for
the refurbishment of St Christopher’s
Hall
● To try to increase activities available for
the community at the hall
● To ensure a small surplus of funds is
built up each year to cover capital
expenditure
∙ Our main achievements:
•
The hall is managed well.
•
Due to the imminent refurbishment
of the hall, we have been mindful of
term bookings to avoid disruption to
planned activities. Despite this, the
hall funds have increased this year.
We have facilitated a craft, social
and wellness groups for the
community| |||||| |---|---|---|---|---| |**Additional information (optional)**||||| |You may choose to include further statements where relevant about:||||| ||||The feedback to the trustees indicates that|| ||||we provide a venue that encourages|| ||Achievements against|Para 1.41|people of all ages to attend the many|| ||objectives set||varied events run at the hall.|| ||||Fundraising has helped us produce a|| ||||budget surplus.|| ||Performance of fundraising|||| ||activities against objectives|Para 1.41||| ||set|||| ||||Not applicable|| ||Investment performance|Para 1.41||| ||against objectives|||| ||Other|||| |||||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|We have run the hall finances within the
agreed budget, leaving a surplus.| |
Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We hold reserves within our current
account to meet capital expenditure.| |Amount of reserves held|Para 1.22|**[£4,844.86]**| |Reasons for holding zero
reserves|Para 1.22|Not applicable| |Details of fund materially in
deficit|Para 1.24|Not applicable| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|None| |**Additional information (optional)**
You may choose to include further statements where relevant about:||| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Hire Charges| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|Not applicable| |A description of the principal
risks facing the charity|Para 1.46|A lack of volunteers. To be addressed once
refurbishments are completed| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||Constitution of a Charitable Incorporated
Organisation| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are either elected or appointed by
the trustees| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|
The following policies are in place and are
used as part of the Trustees Induction:
•
Health and Safety
•
Booking Policy
•
Terms and Conditions of Hire
Trustees Conflicts of Interest Policy
& Procedures
•
Internal Risk Management
•
Complaints Policy & Procedures
Trustees are given a copy of the Trust
Deed, ACRE Guidance and Charity
Commission Essential Trustee documents.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any
related parties|Para 1.51|The Hall is owned by Roydon Parish
Council and the Custodian is Dobbs Weir
Foundation| |Other||| ## **Reference and Administrative details** |Charity name|Dobbs Weir Foundation| |---|---| |
Other name the charity uses|| |
Registered charity number|1202776| ||||| |---|---|---|---| ||Charity’s principal address|c/o Weir Lodge|| |||Dobbs Weir Road|| |||Dobbs Weir|| |||EN11 0AZ|| ||||| ||||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**
**Name of**
**person (or**
**body)**
**entitled to**
**appoint**
**trustee (if**
**any)**| |---|---|---|---| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---|---| |**Type of**
**adviser**
**Name**
**Address**|||| ||||| ||||| ||||| ||||| |**Name of chief executive or names of senior staff members (Optional information)**|||| ||||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date**