2024-03-31-accounts

Trustees’ Annual Report for the period

From 19 April 2023 Period start date To 31 March 2024 Period end date Charity name: RYEDALE ENVIRONMENT GROUP

Charity registration number:1202762

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The objects of the CIO are to promote for the benefit of the public the conservation protection and improvement of the physical and natural environment, primarily but not exclusively through encouraging recycling and providing educational events and activities related to the conservation of the environment.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Helping small groups set up, running eco fairs, considering other projects. Online talks via zoom etc provided free of charge
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	We consider due regard paid to public benefit all our events free.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	The trustees can make small grants to new groups to help get them off the ground
Policy on social investment including program related investment	Para 1.38	No specific policy in the reporting period in this area. We are a fledgling charity
Contribution made by volunteers	Para 1.38	We couldn’t function without our hardcore of 30-40 volunteers.

Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Maintained our apple juice production that provides cover for our main running costs (just under £1000) Continued with an annual eco fair to engage with the public and provide more information to the public about all thing environmental. Continued to help other groups form and get off the ground. Continued with helping some groups to use our banking facility until they get to a size where they can set up their own accounts. Worked with various parts of the council to make sure recycling and composting is understood better.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
Achievements against objectives set	Para 1.41	We achieved those things we set out to (already mentioned) and hope to bring in some changes next year
Performance of fundraising activities against objectives set	Para 1.41	Our main aim is to cover our costs and some grants will be sought over the next financial period to achieve our objectives
Investment performance against objectives	Para 1.41	We are not in a position to invest as we are a fledgling charity
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	We are in a positive position at the end of the review period with enough to fund our running costs
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Our policy is to hold enough to ensure our base running costs are covered
Amount of reserves held	Para 1.22	Around £1000
Reasons for holding zero reserves	Para 1.22	N/a
Details of fund materially in deficit	Para 1.24	N/a
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/a
Additional information (optional) You may choose to include further statements		where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	Sales of pressed apple juice.
Investment policy and objectives including any social investment policy adopted	Para 1.46	We are a fledgling CIO and not in a position to consider this
A description of the principal risks facing the charity	Para 1.46	Our main risks are reputational and financial.
Other		N/a

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Written Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charitable Incorporated Organisation
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Open election at AGM

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	Basic policies in place to ask prospective and new trustees to look at CC guidance on being a trustee.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	At present we are a fledgling organisation and ‘finding our feet’. We are not part of any wider network.
Relationship with any related parties	Para 1.51	No special relationships other than normal networking with those who are purse holders for grants etc
Other		N/a

Reference and Administrative details

Charity name	Ryedale Environment Group
Other name the charity uses	REG
Registered charity number	1202762
Charity’s principal address	4 Rose Cottages Kirkby Misperton North Yorkshire YO17

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Ian Newman	Chairman
	Peter Winter	Secretary
	David Davis	Treasurer
	JoyAndrews
	Helen Gundry
	Lisa Holden
	Chris Dowie
	Josie Downs
	Paul Norrington

– Corporate trustees names of the directors at the date the report was approved

Director name N/a

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
N/a

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	Small cash reserves held for several smaller informal organisations sharing similar goals and aspirations
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	Pickering Environmental Group (PEG) and Pickering Swifts have both asked us to hold their funds for them. It is within our remit to improve the natural environment as well as recycling as PEG hold several ‘give or take’ days which recycles a lot of household items and furniture
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	It is a fairly straightforward bank reconciliation, both REG and those we hold money for know the state of receipts and payments and electronic records are held

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
N/a

Name of chief executive or names of senior staff members (Optional information)

N/a

Exemptions from disclosure

Reason for non-disclosure of key personnel details N/a

Other optional information

N/a

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	David Robin Davis
	Treasurer
	21 January 2025
	21 January 2025

Ryedale Environment Group Charity No 1202762 - Summary Accounts 01 Jan 2023 to 31 March 2024

Year - 2023	Payments in	Payments out	£	Sub totals	£
Balance					1025.511
		Bank Charges	50.002
		REG Events	188.983
		Insurance	129.104
		Equipment	181.145
		Printing	338.706
		Software Lic	399.767
		Vol expense	86.698
		Applejuice	39.159
		REGtalk fee	50.0010
		Room hire	45.0011
		Advertising	15.0012
		Wildflowers	323.3413
Total out				1846.86
	Grants		80.0014
	Donations		60.8615
	Applejuice		1346.0016
	Wildflowers		49.9817
Total in				1536.84
Closing balance					725.4918

1 Balance as per accounts @ last AGM adjust to excl funds held for KMisG/Morsbags/PEG/Pswifts (£875.51)ie NET

2 HSBC charge £5pcm x9 +£5 closing fee, on becoming a charity account changed to Coop Bank

3 REG events comprised, Malton Show, Nunnington Hall entertainer, Eco fair at Milton Rooms

4 PLI premium renews Nov annually this has been increased to cover finance and administration in Apr 2024

5 Various equipment bought, PAT tester calibration, Display pop up banner, lanyards etc

6 printed material ordered in 2023

7 Canva licence fee(Canva free now we are a charity), IONOS website fee and Zoom fee

8 Volunteer travel costs reimbursed

9 Apple juicing sundries

10 Fee to Swift Conservation UK

11 Hire cost of various meeting rooms

12 Advert in Ryedale Mumbler for Eco fair

13 Seed and seed envelope costs

14 Grant obtained from RDC (Ecofair – hire of Milton Rooms)

15 Donations collected at events

16 Apple juice sales to 31 Mar 2024 (£787 from 2022 crop and £559 from the 2023 crop)

17 Reimbursement from KM T.C. for wildflower seeds

18 REG’s Closing balance net of funds held on behalf of other organisations (see appendix 1 for organisations)

Ryedale Environment Group Charity No 1202762 - Summary Accounts 01 Jan 2023 to 31 March 2024

– Appendix 1 Funds held on behalf of other organisations

		2023	2022	2021
•	REG hold on account for Kirby Misperton Group	Nil	£144.39	£27.78
•	REG hold on account for Morsbags (all repaid 2023)	Nil	£497	£497
•	REG hold on account for PEG	£460.99	£116.61	-
•	REG hold on account for Pickering Swifts	£529.50	£586.40	-
•	REG hold on account for Paths for Everyone (P4E)	£150.00	-	-
	Total	£1140.49	£1354.40

Treasurers note on submission of account to Charity Commission

1. Our accounts were prepared initially without realising that a new account should be made from the date Ryedale Environmental Group became the CIO Ryedale Environment Group (REG) on 19 April 2023. We had expected this to be in December 2022. Our cash and assets were transferred into the new CIO.

2. Our accounts are a banking reconciliation system and these were approved at the AGM 2024

3. On submitting the accounts in the form required by the Charity Commission Income for the period 19 April 2023 to 31 March 2024 our bank accounts were checked to apportion from the income and expenditure for the whole period to the date from which we became a charity and this gives the following adjusted figures

4. a. Income £1106

5. b. Spending £1230

6. c. Donations £61

7. d. Charitable activities £1045

8. Our only grant income (£80) occurred in the first quarter of 2023

David Davis Treasurer

Treasurers Note added 21 January 2025