Trustees’ Annual Report for the period
From 1[st] April 2023 To 31[st] March 2024
Charity name: The Recreational Trust
Charity registration number: 1202751
(Note: The AGM Minutes and the Chairs annual report is attached at the end of this report)
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The provision and maintenance of a community hall and recreational ground for the use of the inhabitants (particularly the younger people) of Steeple Aston and the surrounding area without distinction of political, religious or other opinions, including use for: a) sporting events, meetings, fetes, lectures and social events. b) other forms of recreation and leisure- time occupation, with the object of improving the conditions of life for the inhabitants. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Maintenance of the Sports & Recreational Building and the Sports field in order that they are available for hire. Running of fund- raising activities and where necessary application for grants, to supplement the income from hire charges to ensure we meet all running costs. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees have had regard to the guidance issued by the Charities Commission on public benefit. |
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | See Chairman’s Report below. |
|---|---|---|
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The current statement of accounts shows a healthy balance of £36,927.21. We had an operating loss of £2,218 in 2023/2024 but grant receipts enabled us to show a small overall profit of £782. The trend is positive and last year’s figures show that general Lettings along with Rep Clubs were getting back to normal after the difficulties caused by the Covid pandemic. We also installed a new projector to replace the TV at £2,500 so it has been a positive year overall. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The policy is to hold approximately the equivalent of one year’s expenditure. Reviewed each year. (£14,000) We are currently holding an additional reserve of £14,065 as we intend to refurbish the kitchen and make some other improvements to the building facilities in 2025. |
| Amount of reserves held | Para 1.22 | £14,000 |
| Reasons for holding zero reserves |
Para 1.22 | Not Applicable |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Principal income is from letting of the Sports and Recreational building for Home Education, Brownies, Toddler Group, After School Clubs and various private hires. Plus, Fund Raising, Quiz nights & race nights along with the hire of the sports field by the local football team and youth teams from other villages. In addition, we have in the past received grant support from the Parish Council and a local charity. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Funds Held in a low-risk bank savings account. |
| A description of the principal risks facing the charity |
Para 1.46 | The Charity has no long-term liabilities or debts and therefore no financial risks. The Building and Sports field are leased for a peppercorn rent from the Parish Council and Dr Radcliffe’s Foundation. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 |
Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | All Committee members are trustees. |
Reference and Administrative details
| Charity name | The Recreational Trust |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1202751 |
| Charity’s principal address | Mr Christopher Cooper Combe Pyne Water Lane Steeple Aston OX25 4SB |
Names of the charity trustees who manage the charity – See attached AGM Minutes. All committee members are trustees.
STEEPLE ASTON RECREATIONAL TRUST
ANNUAL GENERAL MEETING
Sports & Recreation Centre, Fir Lane, Steeple Aston 22[nd] May 2024 @ 20.00hrs
Present : Torquil McLusky (TM), Chris Cooper (CC), Alan Peckham (AP); Tony Peck (TP), Lawrence White (LW); John White (JW)
Apologies : Angela Smith (AS), Fiona McLoone (FMcL),
Unfortunately, no other members of the public were in attendance.
| No | ITEM | Owner | |
|---|---|---|---|
| 1. | The minutes of the 19thOctober 2023 meeting were generally accepted as the formal record of a Recreational Trust Annual General Meeting. Proposed LW; 2ndby AP. |
||
| 2. | Chairman’s Report–Torquil McLusky TM read a statement outlining key points from the last year and thanking all committee members for their support through the last year. (See attached report.) |
TM | |
| 3. | Treasurer’s Report–Chris Cooper CC circulated the current statement of accounts. This showed a healthy balance of £36,927.21 in the bank. However, despite this we were showing an operating loss of(£2,218)in 2023/2024, despite having received a grant from the Parish Council of £1,500. The additional grant of £3,000 from Dr Radcliffe’s Foundation enabled us to show a small profit of £782. However, the last year’s figures showed that general Lettings along with Rep Clubs were getting back to normal. We also installed a new projector to replace the TV at £2,500 so it has been a positive year overall. (see attached accounts) |
CC | |
| 4. | Election of Officers (It was agreed by all present that as there were no challengers for any of the posts currently held by the existing committee that it would continue as is.) |
| Chairperson – Torquil McCluskey: Treasurer/Secretary – Chris Cooper: Committee Members: Representing: Parish Council– There would be no rep from the PC, instead this committee would send a rep to the PC Meetings. (TM would take on this role initially) Senior Football– Alan Peckham Toddler Group– Angela Smith Brownies- Fiona McLoone Scouts– as Scouts are not currently running there is no rep. Junior Football– Although Ardley Youth play at Steeple, they will not be sending a rep. Cricket Club– Not rep. Village Reps– Tony Peck, Lawrence White and John White. TM has a possible individual in mind for secretary so will follow this up. |
|||
|---|---|---|---|
| 5. | AOB NONE Date of next AGM: May 21st 2025 at 8.00pm in the Recreational Trust Building. Meeting Closed at 20:30hrs |
Chair’s Report
Steeple Aston Sport & Rec
Wednesday, 22[nd] May 2024
It is nice to be back to normal again after all the disruption of the past few years.
We have continued to organise our regular fundraising events: Race Night and Quiz Night in particular are also very popular evenings.
The Football team continues to be the mainstay of the Sport & Rec and we are delighted that as well as the Steeple Aston men’s team we are also able to host the juniors from Ardley. It is great that our wonderful facilities are well used and that we are able to support men’s and youth sport. Wouldn’t it be nice to have a Ladies’ team too…
As before Chris Cooper has continued to do a brilliant job coordinating and overseeing what is going on! Chris has also continued to access available Government funds which will be extremely welcome. Chris is standing down as Secretary after tonight’s meeting and he deserves a huge thank you for stepping in at short notice to take on the task. The role was only supposed to be temporary but Chris has ended up having to take it on for too long.
As last year, Angela Smith continues to do a good job as our letting agent. As joint letting agent for us and the Village Hall, we are hoping to ensure a more co-ordinated approach. We are also hoping that we can do more promote and market the facilities that are available in the hall. We have an excellent space which is a little bit more friendly in scale than the Village Hall. We also have the unique ability to promote ourselves with the village hall as a double hall venue: that gives us scope to host events that wouldn’t be possible in a single hall environment.
The s106 monies from Rectory Homes are available but we need to move quickly as it seems to be “first come first served” when it comes to accessing the monies and as well as the internet the work that is now essential to have done on the kitchen will be quite expensive.
In due course we will look at the other priorities of boiler and insulation.
The following clubs and groups are currently represented:
Parish Council – Charlotte Powell
Senior Football – Alan Peckham
Brownies - Fiona McLoone
Scouts / Bridge – Torquil McLusky (Chair)
Junior Football – TBA
Village Reps – Chris Cooper (Treasurer), Tony Peck, John White, Lawrence White
Youth Club – TBA
School Governors – TBA
Mums & Toddlers – Angela Smith (Letting Agent)
There is also a regular keep fit group that uses the hall every week.
The main fundraising event was as usual the Fireworks on Robinson’s Close and we continue to host the Church Fete and Horticultural Society Summer show on the field.
Green Scythe continue to do a good job maintaining the field.
We have continued to access a wide range of funders including the Parish Council who support what we do in providing a village venue. We also continued to work with the other grant giving bodies, especially Dr Radcliffe’s Trust to whom we are, as ever, extremely grateful for their support.
Thank you to the committee for all their hard work. We have said it before but it needs repeating that we do need to make a concerted effort to recruit some new faces on to the committee this year.
Torquil McLusky
Chair
De¢larations Slgnod on bohlllf ofth• ¢rfty'$ tnwt Slgnatur•lsl Full nam*) Socrotsry. Chllr,
| The Recreational Trust |
The Recreational Trust |
The Recreational Trust |
1202751 | |
|---|---|---|---|---|
| For the period from |
4/1/2023 | To | 3/31/2024 |
Section A Receipts and payments
| Section A Receipts and payments | ||||
|---|---|---|---|---|
| A1 Receipts Lettings 4,340 Fundraising 4,740 Interest 35 Grants 5,500 - - - - 14,615 - - Sub total - Total receipts 14,615 A3 Payments Professional Fees(Insurance) 982 Maintenance of Building 298 Utilities(Gas,Electricity& Water) 3,457 FundraisingCosts 1,698 Field Maintenance 6,679 General Services 659 Bank Charges 60 - - Sub total 13,833 - - Sub total - Total payments 13,833 Net of receipts/(payments) 781 A5 Transfers between funds - A6 Cash funds last year end - Cash funds this year end 781 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table) |
to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ 4,340 4,740 35 5,500 - - - - 14,615 - - - 14,615 982 298 3,457 1,698 6,679 659 60 - - 13,833 - - - 13,833 781 - - 781 |
Last year to the nearest £ |
| - - - - - - - - - |
4,340 | - | ||
| 4,740 | - | |||
| 35 | - | |||
| 5,500 | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| 14,615 | - | |||
| - - - |
- | |||
| - | - | |||
| - | - | |||
| - | 14,615 | - | ||
| - - - - - - - - - - |
982 | - | ||
| 298 | - | |||
| 3,457 | - | |||
| 1,698 | - | |||
| 6,679 | - | |||
| 659 | - | |||
| 60 | - | |||
| - | - | |||
| - | - | |||
| 13,833 | - | |||
| - - - |
- | |||
| - | ||||
| - | - | |||
| - | 13,833 | - | ||
| - | - - - - |
781 | - | |
| - | - | - | ||
| - | - | - | ||
| - | 781 | - |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use |
Details Bank Current Account Reserve Account Project Account Details Details Details Details Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ Unrestricted funds |
to nearest £ Unrestricted funds |
to nearest £ - - - - OK to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Restricted funds Restricted funds Amount due (optional) |
to nearest £ Endowment funds |
|---|---|---|---|---|---|
| 8,862 | - | - | |||
| 14,000 | - | - | |||
| 14,065 # | # | - | - | ||
| 36,927 | - | - | |||
| Agreement Error to nearest £ - - - - - - Unrestricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates |
OK | ||||
| to nearest £ Endowment funds |
|||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| Current value (optional) |
|||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| Current value (optional) |
|||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| When due (optional) |
|||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - |