## **Trustees’ Annual Report for the period** **From 1[st] April 2023 To 31[st] March 2024** ## **Charity name: The Recreational Trust** ## **Charity registration number: 1202751** _**(Note: The AGM Minutes and the Chairs annual report is attached at the end of this report)**_ ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The provision and maintenance of a
community hall and recreational ground for
the use of the inhabitants (particularly the
younger people) of Steeple Aston and the
surrounding area without distinction of
political, religious or other opinions,
including use for:
a) sporting events, meetings, fetes,
lectures and social events.
b) other forms of recreation and leisure-
time occupation, with the object of
improving the conditions of life for the
inhabitants.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Maintenance of the Sports & Recreational
Building and the Sports field in order that
they are available for hire. Running of fund-
raising activities and where necessary
application for grants, to supplement the
income from hire charges to ensure we
meet all running costs.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees have had regard to the
guidance issued by the Charities
Commission on public benefit.| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|See Chairman’s Report below.| |---|---|---| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The current statement of accounts shows a
healthy balance of £36,927.21.
We had an operating loss of £2,218 in
2023/2024 but grant receipts enabled us to
show a small overall profit of £782.
The trend is positive and last year’s figures
show that general Lettings along with Rep
Clubs were getting back to normal after the
difficulties caused by the Covid pandemic.
We also installed a new projector to replace
the TV at £2,500 so it has been a positive
year overall.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The policy is to hold approximately the
equivalent of one year’s expenditure.
Reviewed each year. (£14,000)
We are currently holding an additional
reserve of £14,065 as we intend to
refurbish the kitchen and make some other
improvements to the building facilities in
2025.| |Amount of reserves held|Para 1.22|£14,000| |Reasons for holding zero
reserves|Para 1.22|Not Applicable| |Details of fund materially in
deficit|Para 1.24|None| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|None| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Principal income is from letting of the
Sports and Recreational building for Home
Education, Brownies, Toddler Group, After
School Clubs and various private hires.
Plus, Fund Raising, Quiz nights & race
nights along with the hire of the sports field
by the local football team and youth teams
from other villages. In addition, we have in
the past received grant support from the
Parish Council and a local charity.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|Funds Held in a low-risk bank savings
account.| |A description of the principal
risks facing the charity|Para 1.46|The Charity has no long-term liabilities or
debts and therefore no financial risks. The
Building and Sports field are leased for a
peppercorn rent from the Parish Council
and Dr Radcliffe’s Foundation.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|All Committee members are trustees.| ## **Reference and Administrative details** |Charity name|The Recreational Trust| |---|---| |Other name the charity uses|| |Registered charity number|1202751| |Charity’s principal address|Mr Christopher Cooper
Combe Pyne
Water Lane
Steeple Aston
OX25 4SB| ||| **Names of the charity trustees who manage the charity – See attached AGM Minutes. All committee members are trustees.** **STEEPLE ASTON RECREATIONAL TRUST** ## **ANNUAL GENERAL MEETING** **Sports & Recreation Centre, Fir Lane, Steeple Aston 22[nd] May 2024 @ 20.00hrs** **Present** : Torquil McLusky (TM), Chris Cooper (CC), Alan Peckham (AP); Tony Peck (TP), Lawrence White (LW); John White (JW) **Apologies** : Angela Smith (AS), Fiona McLoone (FMcL), Unfortunately, no other members of the public were in attendance. |**No**||**ITEM**|**Owner**| |---|---|---|---| |1.||The minutes of the 19thOctober 2023 meeting were generally
accepted as the formal record of a Recreational Trust Annual
General Meeting. Proposed LW; 2ndby AP.|| |2.||Chairman’s Report–Torquil McLusky
TM read a statement outlining key points from the last year and
thanking all committee members for their support through the last
year.
_(See attached report.)_|TM| |3.||Treasurer’s Report–Chris Cooper
CC circulated the current statement of accounts. This showed a
healthy balance of £36,927.21 in the bank. However, despite this we
were showing an operating loss of(£2,218)in 2023/2024, despite
having received a grant from the Parish Council of £1,500. The
additional grant of £3,000 from Dr Radcliffe’s Foundation enabled us
to show a small profit of £782.
However, the last year’s figures showed that general Lettings along
with Rep Clubs were getting back to normal. We also installed a new
projector to replace the TV at £2,500 so it has been a positive year
overall.
_(see attached accounts)_|CC| |4.||Election of Officers
_(_**_It was agreed by all present that as there were no challengers for_**
**_any of the posts currently held by the existing committee that it_**
**_would continue as is.)_**|| |||Chairperson – Torquil McCluskey:
Treasurer/Secretary – Chris Cooper:
Committee Members:
Representing:
**Parish Council**– There would be no rep from the PC, instead this
committee would send a rep to the PC Meetings. (TM would take on
this role initially)
**Senior Football**– Alan Peckham
**Toddler Group**– Angela Smith
**Brownies**- Fiona McLoone
**Scouts**– as Scouts are not currently running there is no rep.
**Junior Football**– Although Ardley Youth play at Steeple, they will not
be sending a rep.
**Cricket Club**– Not rep.
**Village Reps**– Tony Peck, Lawrence White and John White.
TM has a possible individual in mind for secretary so will follow this
up.|| |---|---|---|---| |5.||AOB
NONE
**Date of next AGM:** **May 21st 2025 at 8.00pm in the Recreational**
**Trust Building.**
Meeting Closed at 20:30hrs|| **Chair’s Report** ## **Steeple Aston Sport & Rec** ## **Wednesday, 22[nd] May 2024** It is nice to be back to normal again after all the disruption of the past few years. We have continued to organise our regular fundraising events: Race Night and Quiz Night in particular are also very popular evenings. The Football team continues to be the mainstay of the Sport & Rec and we are delighted that as well as the Steeple Aston men’s team we are also able to host the juniors from Ardley. It is great that our wonderful facilities are well used and that we are able to support men’s and youth sport. Wouldn’t it be nice to have a Ladies’ team too… As before Chris Cooper has continued to do a brilliant job coordinating and overseeing what is going on! Chris has also continued to access available Government funds which will be extremely welcome. Chris is standing down as Secretary after tonight’s meeting and he deserves a huge thank you for stepping in at short notice to take on the task. The role was only supposed to be temporary but Chris has ended up having to take it on for too long. As last year, Angela Smith continues to do a good job as our letting agent. As joint letting agent for us and the Village Hall, we are hoping to ensure a more co-ordinated approach. We are also hoping that we can do more promote and market the facilities that are available in the hall. We have an excellent space which is a little bit more friendly in scale than the Village Hall. We also have the unique ability to promote ourselves with the village hall as a double hall venue: that gives us scope to host events that wouldn’t be possible in a single hall environment. The s106 monies from Rectory Homes are available but we need to move quickly as it seems to be “first come first served” when it comes to accessing the monies and as well as the internet the work that is now essential to have done on the kitchen will be quite expensive. In due course we will look at the other priorities of boiler and insulation. The following clubs and groups are currently represented: Parish Council – Charlotte Powell Senior Football – Alan Peckham Brownies - Fiona McLoone Scouts / Bridge – Torquil McLusky (Chair) Junior Football – TBA Village Reps – Chris Cooper (Treasurer), Tony Peck, John White, Lawrence White Youth Club – TBA School Governors – TBA Mums & Toddlers – Angela Smith (Letting Agent) There is also a regular keep fit group that uses the hall every week. The main fundraising event was as usual the Fireworks on Robinson’s Close and we continue to host the Church Fete and Horticultural Society Summer show on the field. Green Scythe continue to do a good job maintaining the field. We have continued to access a wide range of funders including the Parish Council who support what we do in providing a village venue. We also continued to work with the other grant giving bodies, especially Dr Radcliffe’s Trust to whom we are, as ever, extremely grateful for their support. Thank you to the committee for all their hard work. We have said it before but it needs repeating that we do need to make a concerted effort to recruit some new faces on to the committee this year. **Torquil McLusky** **Chair** De¢larations Slgnod on bohlllf ofth• ¢￿rfty'$ tnwt Slgnatur•lsl Full nam￿*) Socrotsry. Chllr, ||**The Recreational Trust**
|**The Recreational Trust**
|**The Recreational Trust**
|**1202751**| |---|---|---|---|---| ||**For the period**
**from**|4/1/2023|**To**|3/31/2024| ## **Section A Receipts and payments** |**Section A Receipts and payments**||||| |---|---|---|---|---| |**A1 Receipts**
Lettings
**4,340**
Fundraising
**4,740**
Interest
**35**
Grants
**5,500**
**-**
**-**
**-**
**-**
**14,615**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 14,615**
**A3 Payments**
Professional Fees(Insurance)
**982**
Maintenance of Building
**298**
Utilities(Gas,Electricity& Water)
**3,457**
FundraisingCosts
**1,698**
Field Maintenance
**6,679**
General Services
**659**
Bank Charges
**60**
**-**
**-**
**_Sub total_ 13,833**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 13,833**
**_Net of receipts/(payments)_ 781**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**-**
**_Cash funds this year end_ 781**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**4,340**
**4,740**
**35**
**5,500**
**-**
**-**
**-**
**-**
**14,615**
**-**
**-**
**-**
**14,615**
**982**
**298**
**3,457**
**1,698**
**6,679**
**659**
**60**
**-**
**-**
**13,833**
**-**
**-**
**-**
**13,833**
**781**
**-**
**-**
**781**|**Last year**
**to the nearest £**| |||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**4,340**|**-**| ||||**4,740**|**-**| ||||**35**|**-**| ||||**5,500**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**14,615**|**-**| |||||| |||**-**
**-**
**-**|**-**|| ||||**-**|**-**| ||||**-**|**-**| |||||| |||**-**|**14,615**|**-**| |||||| |||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**982**|**-**| ||||**298**|**-**| ||||**3,457**|**-**| ||||**1,698**|**-**| ||||**6,679**|**-**| ||||**659**|**-**| ||||**60**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**13,833**|**-**| |||||| |||**-**
**-**
**-**|**-**|| ||||**-**|| ||||**-**|**-**| |||||| |||**-**|**13,833**|**-**| |||||| ||**-**|**-**
**-**
**-**
**-**|**781**|**-**| ||**-**||**-**|**-**| ||**-**||**-**|**-**| ||**-**||**781**|**-**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**|**Details**
Bank Current Account
Reserve Account
Project Account
**Details**
**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**Unrestricted**
**funds**|**to nearest £**
**Unrestricted**
**funds**|**to nearest £**
**-**
**-**
**-**
**-**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**
**Restricted**
**funds**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---|---|---| |||**8,862**||**-**|**-**| |||**14,000**||**-**|**-**| |||**14,065 #**|**#**|**-**|**-**| |||**36,927**||**-**|**-**| |||Agreement Error
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Unrestricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**|||OK| ||||||**to nearest £**
**Endowment**
**funds**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**Current value**
**(optional)**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**Current value**
**(optional)**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**When due**
**(optional)**| |||||**-**|| |||||**-**|| |||||**-**|| |||||**-**|| |||||**-**||