NEWMARKEY Newm3rket RUFC Scaltback Ellzabeth Avenue Newmarket CB8 ODJ www.newmarketrulc.com nrufc.chair nrufc. eta NRUFC Trustees Annual Report AUFC e9istered Choriff 1202658 ENGiAND RUG8Y th th From S April 2024- to 4 April 2025 mail.com Structure, Governance and Management Description of charity's trusts.. Type of governing document.. th Constitutlon adopted on 6 Apil 2023 How the charity Is eonslituled.. Charitable Incorporated Organisation {ClO) Trustee selection molhods". Trustees are appointed or reappointed atthe Annual General Meetlng in the third year following their election and may be elected for a further three-year term. with the exception of the Club President who is elerted annually. Should a casual vacancy arise among the position of trustees, the remaining trustees will seek to fill it; the person appointed will then be in place until the person they replaced was due to stand down but will be eligible for re-election at the relevant AGM. In accordance with the constitutlon. Additional Information (optional infomattonl You may choose lo include further slalemenls where r&levanl, about". Membershlp of the Club is open to young people aged between 4 and 18 years, as well as adults. There is a Safeguarding Policy in place bv both the Club and our governing body• the RFU. All volunteers are required to undergo DBS checks and annual Safeguarding training. Checks are carried out again in line with statutory requirements. Poliaes and procedures adopted for the induction and training of Iruslees. The charity's organisalional structure ancl any wider neork with which the charity works. AII DBS checks and safeguarding tralning is logged on the RFU registration database- GMS system- and checked at the beginnlng of each season and throughout the year as reqtsired. All trustees glve their time voluntarily and receive no remuneration or other benefits. Relationship with any related parties. The trustees seek the vlews of volunteers in the executlon of the day to day running of the Club artivities regarding rugby and other sporting provlsion. Commlttee meetlngs are held monthly and are open to all volunteer members who wish to attend. The Club Is regulated by the RFU and follows all RFU re8ulations, policies and procedures, as well as ensuring that our own Club policies and regulations are In place as per the RFU guidelines. Pagelof7
Objectives and Activities Summary of the purpo$e5 of the charity as sel out in its governing document.. The objects of the Club are: to promote community particlpation in healthy recreatlon, in the Newmarket area, by providing facilities for playing rugby union football and other sports I'facilities" means land, buildings. equipment and organising sporting activities}; and to provide, and assist In providing, opportuntties for other sport, recreation or other leisure time occupation of such persons, Sn the area of Newmarket, who have need for such facilities by reason of their youth, age, infirmityordisablementfft povertyorsocial and economic circumstance5; or for the public at large in the interest of social welfare and wlth the object of improvingtheir conditions of life. Additional infomation (optlonal infomiatlon} You may choose lo include further slalemenls where levant about". The Club is run solely with the help of volunteer5. Ourvolunteer5 include the Trustees, committee members to aid in the day-to-day running of the club. team coaches. team flrst aiders and team managers. Contribution made by volunteers. We are grateful for the many hours volunteers, includlng member volunteers. have spent encouraging and supporting our players. Without this valuable ¢ontribution of time, energy and expertlse we would not have been able to achieve as rnuch as we have. Achievements and Performance Summary of the main achievements of the charity during the year, anLI any wider benefits to Society as a whole". We continue to grow and provide regular training and games for both adult5 and Age Grade {4yrs to 18yrs) by providing the use of grounds, floodlights and other facilitles to our members. We also contlnue to facilitate and provlde opportunitles for our local secondary and primary school settings and some of our volunteer coaches have given f reely of thelr time to run extra<urricular rugby sessions in these schools. We agaln supported and a5SiSting in the iunning of the area Schools, Tag Rugby Ski115 Festival for Key Stage 2 chlldren which was well attended by over 20 local schools. We'd like to thank the Forest Heath Sports Partnershlp Manager for continuing to engage with the Cluband sharingour love and enthusiasm for rugby activities. Page2of7
Our partnership with Northampton Saints Rugby Club has also continued to grow and we have agaln provided both the facillties and grounds, as well as coaching silPPOrt to run school holiday camp activities and skills development courses. Our youth teams have had great success in their leagues across the season as have our senior team, who werewinners of County Cup. Our girl's section is also expandingi and we have formed an alliance with local clubs to ensure that they get plenty of game tlme too. We continue to supportthe local rugby community. Ourquallfied First Aid Tralner is able to provide many first ald courses as well as the necessary Level 3 Emergency First Aid COLsrses. These have been well attended by our Club members along side local Rugby Clubs and rugby clubs from the surrounding counties, other sport5 clubs, local Schools and buslnesses. The Club also benefrts financlally from the reasonable charges for the service. Thls year has seen yet another cohort of older children114yrs+l access coaching courses to further improve their education outside of the scope of the Natlonal Curriculum provided by their schoo15 as well as being sUPPOrted in their Duke of Edinburgh Award. We have given our young coaches the support to involve themselve5 in community-based activitie5 Via the coaching of younger players, that were not previously available. Financial Review Review of the charity's financial position al the end of the period.. Our maln source of income remains that from membership and sponsorshlp payments. We would like to express our deepest thank5 to our Club Sponsorshlp and Marketing Director, who ha5 worked tirelessly to ensure that our sponsorship remains constant. The cost-of-living crisis has hlt hard this year and consequently sponsorship opportunitie5 have decreased. There are some sponsorship payments that are due within our playing season whlch, however, fall outssde of the financial year and will be reflected in the next yearfs accounts. We would also like to send a big thank you to our sponsors without whom many of our children Could not continue to play sports. Their sponsorship allows us to keep the cost of our membership low and in some cases, (fully} subsidi5e their membership payment to the Club; allowing many famllles who struggle financially to access our activitles. A cause that is at the heart of Newmarket Rugby Club. Page3of7
The social* physical and mental benefft5 of what we provlde for our players is irnmeasurable, and our sponsors are a part of this. Despite several obstacles and rlslng costs our kltchen sales have increased this year and agaln a btg thank you to our Kitchen Co Ordinators and parentvolunteersforbeingln the kitchen every Sundav throughout the season and some mid-week. We continue our dlscussions wlth Suffolk County Council, and more recently West Suffolk Council. to try to negotlate a lease {or shared lease) for ground5 in the Newmarket area which will have the added benefit of allowing u5 to access the available funding and grants we very much need to improve our facilities and equlpment and ensure our players get the best of what they need. Our major fundraislng event for the year usually takes place in the off- season months. This is a very important event that usually raises thousands in much needed revenue for the Club's following season. Unfortunatelyi last year we were locked out of the grounds we use, from the beginning of May to the 31 August (training restarted on 1st Sept) and our summer fundraislng event was cancelled. Sadlyi missed opportunity forthe Club to raise much needed funds. The hard work on fundraising at this yearfs end of season events will be refletted in the accounts for our next flnanclal year (Cash at bank sits at just under £18k- early May 2025}. Our costs have Increased greatlythis year. The majority of our income is used to pay for use of the grounds, changing rooms and toilet access, with other costs to cover training equipment and food- the RFU place upon us a duty to provide post-match food for both home and away teams (with the added benefit of providing a warm meal for those children whose familie$ struggle to provide thlsl. IN.B grounds and building facilitFes not owned by NRUFC, however, floodlights, all sporting equipment and refreshment fatilities are). Slalemenl explaining the policy for hokjing reseNes slating why they are held.. We do not hold funds In reserve but seek to keep funds at such a level so that we are able to continue to pay for our annual costs including use of the grounds, electric blll for the floodlights. food, annual replacement of kit and other occaslonal costs. We have had two projects this year.. one to replace the goal post protertor5 to improve safety for our players which we have achieved, and the new protectors have been very welcomed by both our membershlp and the referees society. Our second and third, on goin& projects are to replace the goal posts and update ourtralning equlpment, both expensive costs and we have several fundraising avenues in place to help us achieve these providing Page4of7
our other costs do not increase to such a level that we will need to use the Club tunds to payfor those. Reference and Administrative details Charity name.. Newmarket Rugby Union Football Club Other name the charity uses.. NRUFC Registered charity number. 1202658 Charity's principal address.. S¢altback Elizabeth Avenue Newmarket Suffolk CB8 ODJ Names of the charity trustees who manag• the charity: Tru8tee name Offtrce lif any) Dates a¢ted if not fr*r whole y•ar Peter Boyle Stephen Kelleher Andy Hilton Sean Burns Maria Marsh Chair Vice-chair President Hon. Treasurer Hon. Secreta From Jan 2024 Declarations Tho trustees declaro that they hav• approved the Trusteg8' Report abov•. Signed on behalf of th• Charity's Tru$tee$ Signaturelsl: Full nam81$1: Peter Boyle Maria Marsh Position hold.. Chair Hon. Sretary Date.. 1É1 May 2025 1st May 2025 Page5of7
NEWMARKET Newmarket RUFC Scaltback Elizabeth Avenue Newmarket CB8 ODJ www.newmarketrufc.com nrufc.chair mail.com nrufc.secreta mail.com NRUFC Accounts 2024-25 RUFC ENGLAND RUGBY e9istered Chariff". 1202658 Accounting Year th 5 April 2023 - 4th April 2024 Accounting Year 5 April 2024- 4, April 2025 Income Cate ories Service Sales Membership Kitchen Sales Events Donations Sponsorship Merchandise Fundraising Activities Refunds Received 400 18,965 10,637 8,009 309 11,750 1,443 1,317 91 18.253 8,803 8,478 691 7,000 3,293 4,460 Total Income Cate ories 52,921 ense Cate ories First Ald & Medical Costs Kitchen Stock Costs Merchandise Costs Trainlng Equipment Costs Rugby Festival payments Laundry Kit Costs Equipment Costs Refunds paid out Sponsorship and Advertising Costs Admin Costs Training & Coaching Costs Food & Drink Costs Legal & Professional Costs Leasing Fees Coach Consultancy Fee5 Donations to Other Charities Expenses for Events Social Costs paid to nsda - Floodlight Electricity Charge Paid to nsda 1.023 5,607 6,539 4,241 475 599 68 io 2,427 7,251 11,014 3,535 620 731 59 100 424 925 250 3,490 1,216 1,096 945 273 1,141 5,883 3,712 4,850 1,150 11,568 150 963 9,682 10,157 45 813 13,845 Total Ex ense C te ories 58,868 Page6of7
Accounting Year 5th April 2023 th 4 April 2024 Accounting Year 5th April 2024_ 4th April 2025 Cash at Bank 25,731 15,254 Sponsorshlp invoices due this season but fall outside the financial year dates 8,500 Stock 3,000 3,500 Capital Assets (minus depreciationl 58, 500 57,036 Total Assets £87,231 £84,290 Page7of7
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of Nèwmarket Rugby Union Football Club On a¢¢ounts for the year ended 4° April 2025 Charity no (if any} 1202658 Set out on pages I report to the trustees on my examination of the accounts of the above charity lllhe Trust") for the year ended 0410412025. Responslbilitles and As the charity trustees of the Trust, the Trustees are responsible for the basis of report preparation of the accounts in accordance with Ihe requirements of the Charities Act 2011 ('Xhe Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confim that no material matters have come to my altention (other than that disclosed below ') in connection with the examination which gives me cause to believe that in. any material respect.. accounting records were not kept in accordan with section 130 of the Act or the accounts do not accord with the accounting records Independent examinerfs statement I have no concerns and have Come across no other matters in connection with the examination to which attention should be drawn in order to enable proper understanding of the accounts to be reached. . Please dglete the words in the brackets rflhey do not apply. S E Jenkins Signed.. Date: 1410512025 Name: Shantel Jenkins Relevant professional qualif icationls) or body Ilf any)". nla Address: 35 Selwyn Close Mildenhall, Bury St Edmunds Suffolk, IP28 7QB Section B Dis¢losure Only complete if the examiner needs to highlight matters of conrn (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). IER October 2018
Give here brief details of any items that the examiner wishes to disclose. Very well presented and accurate accounting All invoices recorded correctly and accounlable. IER October 2018