2024-08-31-accounts - Botley Youth Club

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees’ Annual Report for the period From 30 March 2023 To 31 August 2024

Charity name: Botley Youth Club

Charity registration number: 1202554

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The personal and social development of children and young people aged 10 – 17 years in Botley and North Hinksey Parish through play and youth work.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Provision of a weekly open access Youth Club (term time only). Botley Youth Club opened on 07 June 2023.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees have had regard to the guidance issued by the Charity Commission on public benefit.

Additional information

	SORP reference
Contribution made by volunteers	Para 1.38	Botley Youth Club is entirely Volunteer led and has been supported by 18 adult Volunteers this year to deliver a fun and inclusive safe space for children and young people. The Youth Club was also supported by a Young Person aged 17.

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Botley Youth Club has delivered a fun and inclusive Youth Club every week during term time at Louie Memorial Pavilion. Botley Youth Club has a membership of 100 young people (at 31 July 2024) who enjoy a safe and inclusive environment where they can be themselves and enjoy time with their peers. There is an emphasis on free play and the members enjoy the outdoor space in any weather! Botley Youth Club has held parties at Hallowe’en and Christmas and a fire pit session in May 2024. Botley Youth Club is valued locally by families and parents/carers as a safe space where their children are supported and validated.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Bank Balance at 31 August 2024: £3238.39. This is a comfortable financial position covering costs and giving some leeway for resources.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Botley Youth Club ringfences £1,000 for unexpected expenditure and equipment replacement and repairs.
Amount of reserves held	Para 1.22	0
Reasons for holding zero reserves	Para 1.22	Botley Youth Club is a small charity with one bank account.
Details of fund materially in deficit	Para 1.24	0
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional)

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Members pay £1 for entry (discretionary). The Tuck Shop generates a 20% profit margin on sweets and drinks.
A description of the principal risks facing the charity	Para 1.46	In 2025 the Louie Memorial Pavilion will be rebuilt and therefore the Youth Club will be seeking new premises in 2025/26 during the rebuild.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Foundation model constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charitable Incorporated Constitution (CIO) whose only voting members are its charity trustees
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are elected according to a vote by existing Trustees. Ex-Officio Trustee post held for SENCO at Matthew Arnold School.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures		Health & Safety policy.
adopted for the induction		Safeguarding and Child Protection
and training of trustees	Para 1.51	policy.

Reference and Administrative details

Charity name	Botley Youth Club
Other name the charity uses
Registered charity number	1202554
Charity’s principal address	106 Westminster Way Botley Oxford OX2 0LP

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Diane Long	Chair
Radka Mecheri	Treasurer
MandyZaccheo	Secretary	Appointed 28 Sept 2023
Terri Matthews
Owen Jones

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date

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Botley Youth Club - BYC

Charity Numbe	1202554

Financial Statement for the year ended 31 August 2024

		Bal
		B/bwf		Total
		£	£	£
Income

Bank account		391		391
LMP rent repayment			2004	2004
BYC fee/ tuck shop			2816	2816
		391	4820	5211
Donation

R Webber			100	100
A Hogg			500	500
				0
Cash Float			60	60
			660	660

Expense

Rent			1075	1075
BYC Insurance			344	344
Tuck Shop			1070	1070
Volunteera Refreshments			63	63
Miscellaneous			20	20
			2573	2573